Parties
Full legal names and entity types of client and provider, including any DBA names and employer identification numbers when relevant.
A well-drafted contract reduces disputes, clarifies payment triggers, protects confidential candidate and employer data, and sets measurable delivery expectations. It also allocates liability and includes compliance language for tax, privacy, and employment verification obligations.
Organizations and vendors use this contract to formalize recruiting relationships and operational obligations.
The contract should be reviewed by legal or procurement before final signature to ensure compliance and alignment with internal policies.
Full legal names and entity types of client and provider, including any DBA names and employer identification numbers when relevant.
Detailed description of sourcing activities, candidate criteria, deliverables, communication cadence, and any exclusive engagement terms.
Fee model (contingency, retained, flat, hourly), payment triggers, invoicing schedule, and expense reimbursement rules.
Agreement duration, renewal mechanics, notice periods, and consequences for early termination or material breach.
Nondisclosure obligations covering candidate data, client business information, permitted disclosures, and survival clauses.
Assurances about candidate sourcing practices, authorization to work, compliance with laws, and replacement/refund remedies.
| Field | Configuration |
|---|---|
| Signer Order | Specify primary signer then countersigners in sequence |
| Authentication | Use email plus SMS code or higher for sensitive roles |
| Audit Trail | Enable full event logging and timestamping |
| Storage Location | Select secure repository with access controls |
Verify integrations, document formats, and authentication options before you send the contract.
Ensure the platform supports required compliance features such as audit trails, secure storage, and optional advanced signer authentication for sensitive roles.
Record the MM/DD/YYYY effective date and any renewal deadlines
Note delivery targets for candidate shortlists and interview scheduling
Follow the agreed payment net term to prevent late penalties
Issue 1099-NEC to contractors by Jan 31 (IRS deadline)
Observe termination and replacement notice timelines in the agreement
Contract is executed and onboarding begins
Provider delivers initial shortlist per SLA
Client extends offer; candidate accepts or declines
Provider invoices upon placement; payment follows contract terms
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by plan | Varies by plan | Varies by plan | Varies by plan |
| Bulk Send | Yes (Business Premium) | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies by plan | Varies by plan | Varies by plan |