Parties
Identify the hiring entity and the tenens provider, include legal business names, employer identification numbers if applicable, and the provider's professional license numbers.
A clear Tenens Employment Agreement reduces disputes, ensures proper credentialing and payer compliance, and documents insurance and indemnity obligations. It also supports regulatory audit readiness and payroll/tax treatment by recording assignment dates, pay rates, and reporting responsibilities.
Organizations and individuals involved in temporary clinical staffing commonly use a Tenens Employment Agreement.
The agreement benefits HR, credentialing, legal, finance, and the provider by recording rights, duties, and timelines.
Identify the hiring entity and the tenens provider, include legal business names, employer identification numbers if applicable, and the provider's professional license numbers.
Describe assignment location(s), expected duties, clinical privileges, shift times, on-call expectations, and any performance standards tied to credentialing.
Specify pay rate or formula, overtime rules, travel or per diem reimbursements, invoicing cadence, and whether payment is via W-2 payroll or 1099 independent contractor.
State required malpractice limits, who provides coverage, tail coverage responsibilities, and indemnification wording allocating defense and settlement obligations.
List required credentials, background checks, drug screens, provider enrollment obligations, and timelines for verification before clinical privileges begin.
Include notice periods, cause-based termination rights, payment on termination, and post-termination obligations such as return of property and final invoicing.
| Field | Configuration |
|---|---|
| Signing Order | Sequential order: employer first, provider second. |
| Authentication Method | Email link plus optional SMS code for higher assurance. |
| Reminders | Auto-reminders at 48 and 96 hours after initial send. |
| Field Validation | Use date and phone masks; require license number field completion. |
Choose a platform that supports common file formats and produces an auditable certificate of completion.
Ensure the chosen platform preserves signatures in a tamper-evident PDF/A format and retains a secure audit trail for compliance.
Record the exact MM/DD/YYYY start date before clinical work begins.
Complete background and license checks before first scheduled shift.
Retain I-9 for 3 years after hire or 1 year after termination.
Collect tax forms and report payments by Jan 31 where applicable.
Ensure malpractice coverage is effective on assignment start date.
Employer issues written assignment offer and proposed dates.
Background, license, and insurance verification completed and documented.
Both parties sign agreement and distribute copies.
Provider reports for duty on the agreed start date.
They streamlined execution across locations using online signing
A small operator moved from paper to digital for contractor paperwork
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | No | No | Yes, limited | Yes, limited |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |