Employment Terms
Define at-will or term employment, start date, probationary period, and conditions that trigger automatic termination or renewal.
A well-drafted contract establishes expectations, protects regulated patient data, clarifies pay and classification, and reduces disputes. It also documents consent to electronic signatures and record retention rules to meet federal and state compliance requirements.
Clinics, behavioral health groups, schools, and independent practices use these contracts to hire licensed therapists and document terms.
The agreement serves HR, compliance teams, and licensed clinicians by centralizing duties, compensation, and confidentiality expectations in one legally enforceable record.
| Field | Configuration |
|---|---|
| Signing Order | Employer then employee sequentially |
| Authentication | Email link or SMS code verification |
| Notifications | Auto-reminders until signed |
| Template | Lock critical clauses to prevent edits |
Define at-will or term employment, start date, probationary period, and conditions that trigger automatic termination or renewal.
List clinical responsibilities, supervision requirements, telehealth privileges, documentation standards, and any restricted activities.
State salary or rate, billing splits, bonuses, health benefits eligibility, retirement plan access, and reimbursement policies.
Include HIPAA-compliant confidentiality language, required BAAs, patient record handling rules, and breach notification steps.
Specify notice periods, cause definitions, post-termination obligations, and any non-compete or non-solicit limits permitted by state law.
Require maintenance of active license, timely reporting of disciplinary actions, malpractice insurance, and cooperation with audits.
Set clearly using MM/DD/YYYY; governs obligations and accruals
Form W-2 and 1099-NEC to recipients by Jan 31
Retain per 8 CFR §274a.2 for required period
Retain records six years per 45 CFR §164.530(j)
Follow contract-specified notice for termination or leave
Draft contract and route to HR and legal for approval
Confirm license, insurance, and background checks before offer
Obtain signed agreement and any notarizations or witness attestations
Complete payroll, benefits enrollment, system access, and training
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by vendor | Varies by vendor | Varies by vendor | Varies by vendor |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No envelope cap | 100 envelopes/user/year | Varies | Varies | Varies |
Confirm supported file formats, integration needs, and authentication methods before sending contracts for signature.
Ensure the platform you choose provides an immutable audit trail, audit log export, and appropriate compliance attestations (ESIGN/UETA support, HIPAA BAA if PHI is involved). Verify SSO, API access, and storage encryption to align with your IT and privacy policies.