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Washington Real Estate Investment Trust Form 8

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NON-FOREIGN AFFIDAVIT UNDER
INTERNAL REVENUE CODE
SECTION 1445(b)(2)

STATE OF DELAWARE

COUNTY OF

)

I/WE, , the "Seller(s)", being first duly sworn, state under penalties of perjury:

1. That I/WE am/are the Transferor(s) of the property located at , in the City of

County of State of Delaware, and described as follows:

District

Section

Block

Township

Range

or Parcel Number

2. That my/our United States taxpayer identification number is/are:

Seller:

Tax ID:

Address:

City

State

Zip

Seller:

Tax ID:

Address:

City

State

Zip

Seller:

Tax ID:

Address:

City

State

Zip

Seller:

Tax ID:

Address:

City

State

Zip

3. That I/WE am/are not a "foreign person" as that term is defined in Section 1445(f) of the Internal Revenue Code.

This affidavit is given to , the "transferee(s) or Buyer(s)" of the property described in paragraph 1 above for the purpose of establishing and documenting the non-foreign affidavit exemption to the withholding requirement of Section 1445 of the Internal Revenue Code.

Seller

Date

Seller

Date

Seller

Date

Seller

Date

Sworn to and Subscribed before me this the day of , 20

My Commission Expires:

NOTARY PUBLIC

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What the Washington Real Estate Investment Trust Form 8 is and when it’s used

The Washington Real Estate Investment Trust Form 8 is a standardized corporate document used by the trust to record and authorize material property or transaction events, internal approvals, and certain investor notices. It captures key deal data (property identifier, parties, consideration, effective date), required approvals, and signatures for corporate records. The form is used both for internal governance and as a source document for downstream filings or investor distributions; accuracy and a clear audit trail help maintain compliance with corporate recordkeeping and tax reporting obligations.

Why a consistent Form 8 matters for the REIT

Using a consistent Washington Real Estate Investment Trust Form 8 reduces errors, preserves corporate governance, creates an auditable record for investors and auditors, and supports downstream filings. When executed electronically using ESIGN/UETA-compliant tools such as signNow, the form retains evidentiary details like timestamps and signer attribution.

Why a consistent Form 8 matters for the REIT

Who typically prepares and who signs this Form 8

The Form 8 is prepared by REIT administrative staff or asset managers and routed to reviewers and authorized signers.

  • REIT administrators and corporate secretaries who gather supporting documents and maintain the corporate record.
  • Asset managers and property managers who confirm transaction details, financial terms, and supporting exhibits.
  • Investors, trustees, or executive officers who must review, approve, or sign depending on delegation and authority.

Clear routing and defined signer roles reduce processing time and limit post-execution disputes.

Representative roles that sign or approve Form 8

Sarah Miller, REIT Controller

Oversees financial accuracy and ensures consideration, tax identifiers, and accounting codes are correct before routing for signatures. Typically signs for internal financial approvals when authorized by board-delegated thresholds.

Thomas Lee, Asset Manager

Confirms property identifiers, lease or sale terms, and attached exhibits. Responsible for verifying attachments, project budgets, and operational conditions prior to execution.

Core sections to include on a professional Form 8

A professional Washington Real Estate Investment Trust Form 8 groups information into consistent sections so reviewers can find key facts quickly and the signed record is auditable.

Property ID

Unique identifier for the asset and parcel data, location, and internal account number so the transaction is tied to the correct record and ledger entries.

Transaction Type

Clear selection (purchase, sale, lease, disposition, encumbrance) to determine internal approval path and accounting treatment required for reporting.

Parties

Full legal names and entity types for each counterparty, including FEIN or TIN where applicable to support tax reporting and supplier onboarding.

Consideration

Specific monetary amounts, payment terms, escrow instructions, and any non-cash consideration described precisely to avoid ambiguous valuation.

Effective Date

The date obligations begin or transfer of title occurs; this date drives accounting, tax, and notice schedules for related filings.

Signature Block

Designated signers, titles, dates, and spaces for notary or witness acknowledgements if required by governing law or internal policy.

Step-by-step: complete and execute the Form 8

Follow these sequential steps to prepare, review, and finalize the Washington Real Estate Investment Trust Form 8 to reduce approval cycles and errors.

  • 01
    Gather documents: Collect title, contracts, and approvals before starting.
  • 02
    Populate fields: Enter data carefully and attach exhibits.
  • 03
    Internal review: Route to finance and legal for sign-off.
  • 04
    Sign and archive: Execute signatures, notarize if required, and store.

Typical routing and processing flow for the Form 8

A predictable routing flow shortens cycle time and clarifies responsibility at each stage of form processing, from drafting to archival.

  • Draft: Preparer enters data and uploads exhibits.
  • Review: Finance and legal validate terms and tax fields.
  • Approval: Authorized officers sign in prescribed order.
  • Archive: Final PDF stored in records management system.

How to configure an online workflow for Form 8

When digitizing the form, configure field validation, signer order, authentication, and retention settings to match governance requirements.

Field Configuration
Required fields Mark FEIN, Effective Date, Consideration required
Authentication Email link with optional SMS or KBA
Notifications Auto-notify reviewers on routing completion
Storage Save signed PDF to secure cloud archive

Technical considerations for eSigning and storage

Choose a platform that supports PDF/DOCX, audit trails, strong authentication, and integration with your records system.

  • File formats: PDF and DOCX supported for upload and export
  • Integrations: Connectors for Salesforce, NetSuite, Google Workspace
  • Authentication: Email, SMS, and advanced signer verification available

Ensure the vendor provides compliance frameworks (ESIGN, UETA, SOC 2) and secure storage so signed forms remain admissible and auditable.

Typical processing deadlines and time expectations

Set internal deadlines to ensure timely approvals and external filings; adjust timelines for material events that require public or tax reporting.

Internal submission:

Submit completed form to corporate secretary within 5 business days

Investor notice window:

Distribute related investor notices within 30 calendar days

Material event filings:

SEC Form 8-K must be filed within four business days for reportable events

Tax reporting:

Provide required payee statements per IRS deadlines

Archive timing:

Store executed version immediately after completion

Key milestones from draft to closed record

Track these numbered stages to monitor progress and flag overdue steps during the approval lifecycle.

01

Stage One — Drafting

Preparer completes fields and uploads exhibits for initial review.

02

Stage Two — Review

Legal and finance verify terms, tax identifiers, and completeness.

03

Stage Three — Authorization

Authorized officers execute signatures in designated order.

04

Stage Four — Closeout

Signed document notarized if required and archived in records.

Common preparation mistakes to avoid

  • Mismatched party names or TINs that cause tax reporting errors and trigger backup withholding or IRS notices.
  • Missing or unexecuted exhibits that leave material terms undefined and prolong legal review cycles.
  • Using ambiguous dates or formats that create disputes over when obligations begin or expire.
  • Weak signer authentication that increases risk of signature disputes or failed audits.

Potential penalties and operational risks

Backup Withholding: 24% backup withholding risk for incorrect TINs
IRS Penalties: Late or incorrect information returns may incur fines
Title Delays: Missing notarization can delay recordation
Contract Disputes: Ambiguous terms increase litigation exposure
Audit Findings: Insufficient audit trail may trigger compliance issues
Operational Holdups: Incomplete approvals postpone closings and revenue recognition

Security and compliance controls to look for

Encryption: AES-256 at rest, TLS 1.2/1.3 in transit
Audit Trail: Timestamp, IP, and action log retained
Access Controls: Role-based permissions and session timeouts
HIPAA BAA: Business associate agreement available when required
Regulatory Certs: SOC 2 Type II and ISO 27001 options
Authentication: Email, SMS, KBA, and SSO/SAML supported

Real scenarios showing Form 8 in use

These condensed examples illustrate how firms use the Form 8 to close deals and preserve compliant records.

Martin Properties

A small property manager digitized the form to remove weekend sign delays and speed closings.

  • Used mobile and offline signing for site approvals.
  • The team reported fewer missing exhibits and faster turnarounds while maintaining a clear record of who signed when, reducing title holds and enabling on-schedule revenue recognition.

Optica Ventures LLC

A regional investor standardized Form 8 across portfolios to centralize approvals and accounting.

  • Centralized templates and automated routing.
  • Standardized fields eliminated name mismatches, reduced tax reporting errors, and made audit responses faster by consolidating signed PDFs and metadata in a searchable archive.

How the Washington REIT Form 8 differs from an SEC Form 8-K

Compare purpose and usage to determine whether the Form 8 is an internal record or a filing-triggering public report.

Criteria Washington REIT Form 8 SEC Form 8-K
Purpose internal recordkeeping public material event disclosure
When used routine corporate transactions material events triggering sec rules
Filing required no, internal yes, if event is reportable
Typical signer authorized officer corporate officer with filing responsibility

eSignature vendor comparison for executing Form 8 (pricing and core features)

Basic pricing and feature availability across common eSignature vendors; signNow is listed first as a reference point for cost and capabilities.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial, no credit card Varies by plan Varies by plan Yes, limited Yes, limited
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
Envelope Cap No cap 100 envelopes/user/year Varies by plan Varies by plan Varies by plan

Frequently asked questions about completing and signing Form 8

Common questions about execution, eSign legality, notarization, and retention are answered below to reduce review cycles and avoid common pitfalls.


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