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West Virginia Disclosure

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Residential Property Disclosure and Disclaimer Statement

INSTRUCTIONS TO THE SELLER

Please complete the following form. Do not leave any spaces blank. If the question clearly does not apply to the property write "NA". If the answer to any items requires explanation, explain on attached sheets, if necessary.

NOTICE TO THE BUYER

THE FOLLOWING DISCLOSURES ARE MADE BY THE SELLER(S), CONCERNING THE CONDITION OF THE PROPERTY LOCATED AT ("THE PROPERTY"), OR AS LEGALLY DESCRIBED ON ATTACHED EXHIBIT A.

DISCLOSURES CONTAINED IN THIS FORM ARE PROVIDED BY THE SELLER ON THE BASIS OF SELLER'S ACTUAL KNOWLEDGE OF THE PROPERTY AT THE TIME THIS DISCLOSURE FORM IS COMPLETED BY THE SELLER.

Seller(s), , currently occupying the property: Yes No

Seller has owned the property for years.

I. SELLER’S DISCLOSURES. If explanation is needed, use attached sheet if necessary. Approximations should be labeled as such.

1. TITLE

A. Do you have legal authority to sell the property? Yes No Unknown

B. Is title to the property subject to any of the following:

(1) First right of refusal Yes No Unknown

If yes, explain:

(2) Option Yes No Unknown

If yes, explain:

(3) Lease or Rental Agreement Yes No Unknown

If yes, explain:

(4) Life Estate Yes No Unknown

If yes, explain:

C. Are there any encroachments, boundary disputes, or boundary agreements? Yes No Unknown

If yes, explain:

D. Are there any rights of way, easements, or access limitations that may affect the owner's use of the property? Yes No Unknown

If yes, explain:

E. Are there any written agreements for joint maintenance of an easement or right of way? Yes No Unknown

If yes, explain:

F. Is there any study, survey project, or notice that would adversely affect the property? Yes No Unknown

If yes, explain:

G. Are there any pending or existing assessments against the property? Yes No Unknown

If yes, explain:

H. Are there any zoning violations, nonconforming uses, or any unusual restrictions on the subject property that would affect future construction or remodeling? Yes No Unknown

If yes, explain:

I. Is there a boundary survey for the property? Yes No Unknown

If yes, attach survey.

1. TITLE

J. Are the property’s boundaries marked? Yes No Unknown

If yes, explain:

K. Are there fences on the property? Yes No Unknown

If yes, were the fences put up by the property owner? Yes No Unknown

L. Are any trees or other flora on the property diseased, dead or damaged? Yes No Unknown

If yes, explain:

M. Are there any covenants, conditions, or restrictions which affect the property? Yes No Unknown

If yes, explain:

N. Is the property accessed by public or private road? Public Private Unknown

If private, what yearly upkeep amount is paid by the property owner?

If private, explain road upkeep in detail:

2. WATER

A. Household Water

(1) The source of the water is: Public Community Private Shared

(2) Water source information: Yes No Unknown

a. Are there any written agreements for shared water source? Yes No Unknown

If yes, explain:

b. Is there an easement (recorded or unrecorded) for access to and/or maintenance of the water source? Yes No Unknown

If yes, explain:

c. Are any known problems or repairs needed? Yes No Unknown

If yes, explain:

d. Does the source provide an adequate year round supply of potable water? Yes No Unknown

e. Are there any water treatment systems (softener, purifier, etc.) for the property? Yes No Unknown

If yes, explain, and state if the system(s) is/are leased or owned:

B. Irrigation

(1) Are there any water rights for the property? Yes No Unknown

If yes, explain:

(2) If they exist, to your knowledge, have the water rights been used during the last five-year period? Yes No Unknown

If yes, explain:

(3) If so, is the certificate available? Yes No Unknown

Explain:

C. Outdoor Sprinkler System

(1) Is there an outdoor sprinkler system for the property? Yes No Unknown

(2) Are there any defects in the outdoor sprinkler system? Yes No Unknown

If yes, explain:

3. SEWER/SEPTIC SYSTEM

A. The property is served by (circle one): Public Sewer Main Septic Tank System Other Disposal System

If other, describe:

B. If the property is served by a public or community sewer main, is the house connected to the main? Yes No Unknown

If no, explain:

C. Is the property currently subject to a sewer capacity charge? Yes No Unknown

If yes, explain:

D. If the property is connected to a septic system:

(1) Was a permit issued for its construction, and was it approved by the city or county following its construction? Yes No Unknown

(2) On what date was it last pumped:

(3) Are there any defects in the operation of the septic system? Yes No Unknown

If yes, explain:

(4) On what date was it last inspected:

By whom:

(5) How many bedrooms was the system approved for?

E. Do all plumbing fixtures, including laundry drain, go to the septic/sewer system? Yes No Unknown

If no, explain:

F. Are you aware of any changes or repairs to the septic system? Yes No Unknown

If yes, explain:

G. Is the septic system, including drainage field, located entirely within the property’s boundaries? Yes No Unknown

If no, explain:

4. STRUCTURAL

A. How old is the current roof? years. (If unknown, mark Unknown.) Unknown

Roof is constructed of: Asphalt Shingle Wood Shingle Slate Metal Tile Asbestos Unknown Other:

B. Has the roof leaked during your ownership? Yes No Unknown

If yes, has it been repaired? Yes No

Explain any roof repairs of which you are aware:

C. Has the house undergone any conversions, additions, or remodeling? Yes No Unknown

1. If yes, were all building permits obtained? Yes No Unknown

2. If yes, were all final inspections obtained? Yes No Unknown

Explain any conversions/additions/remodeling:

D. Do you know the age of the house? Yes No

If yes, give year of original construction (if approximation, indicate such):

E. Are you aware of:

(1) Any movement, shifting, deterioration or other problems with walls, foundation, crawl space or slab? Yes No

(2) Any cracks or flaws in the walls, ceilings, foundations, concrete slab, crawl space, basement, floors or garage? Yes No

(3) Any water leakage or dampness in the crawl space or basement? Yes No

(4) Any dry rot on the property? Yes No

(5) Any repairs or other attempts to control the cause or effect of any problem described above? Yes No

Explain any “Yes” answer(s) to 1-5 above. When describing repairs or control efforts, describe the location, extent, date, and name of person/company who did the work. Attach any reports and/or other documentation:

F. If you know of any defect(s) regarding the following items, mark the defective item with a check:

1. Foundation 2. Deck 3. Exterior walls 4. Chimneys 5. Interior walls

6. Fire Alarm 7. Doors 8. Door locks 9. Patio 10. Ceilings

11. Slab Floors 12. Driveways 13. Attic Stairs 14. Windows 15. Window locks

16. Sidewalks 17. Outbuildings 18. Fireplaces 19. Garage Floors 20. Walkways

21. Balconies 22. Wood Stoves

If you checked any of the above items, explain the defect(s):

G. In the last 4 years, was a pest, dry rot, structural or "whole house" inspection done? Yes No Unknown

If yes, which test(s), when, and by whom was the inspection done? (Attach documentation)

H. Has the property had a problem with pest control, infestations, or vermin? Yes No Unknown

If yes, explain:

I. Are you aware of:

(1) Any termites, wood destroying insects or pests on or affecting the property? Yes No

(2) Property damage by termites, wood destroying insects or pests? Yes No

(3) Any termite/pest control treatments on the property in the last 4 years? Yes No

If yes, list company and where treated:

(4) Current warranty or other coverage by a licensed pest control company on the property? Yes No

If yes, explain warranty and attach documentation:

J. Have you made a homeowner’s insurance claim(s) regarding the property in the last 4 years? Yes No

If yes, explain when and why:

5. SYSTEMS AND FIXTURES

If the following systems or fixtures are included with the transfer, do they have any existing defects: Yes No Unknown

A. Electrical system, including wiring, all switches, all outlets, and service Yes No Unknown

If yes, explain:

What type of wiring comprises the electrical system? Copper Aluminum Unknown

B. Plumbing system, including pipes, faucets, fixtures, and toilets Yes No Unknown

If yes, explain:

C. Hot water heater (mark one): Electric Natural Gas Other: Age: years

If yes, explain:

D. Oven/stove: Electric Natural Gas Other: Age: years

If yes, explain:

E. List ANY OTHER APPLIANCES TO REMAIN, attach separate sheet if necessary.

1. Age: years Yes No Unknown

If yes, explain:

2. Age: years

If yes, explain:

3. Age: years

If yes, explain:

F. Cooling and Heating systems

Air Conditioning (mark one): Central Electric Central Gas Heat Pump Window Unit(s) # included in sale Other:

Air Conditioning (continued): Age of cooling system: years. Zoned cooling? Yes No

Air Conditioning defects? No Unknown Yes, explain:

Heating system (mark one): Electric Natural Gas Fuel Oil Heat Pump Propane Other:

Age of heating system: years. Zoned heating? Yes No

Heating system defects? No Unknown Yes, explain:

Last date of servicing: Heating: Cooling: By whom:

Are there rooms without heating/air conditioning vents? Yes No

If yes, which rooms:

G. Security system (Circle One): Owned Leased Any defects? Yes No Unknown

Describe security system:

If defects are indicated, explain:

H. Other: Any defects? Yes No Unknown

If defects are indicated, explain:

6. COMMON INTEREST

A. Is there a Home Owners' Association? Yes No Unknown

If yes, what is the name of the association?

B. Are there regular periodic assessments: Yes No Unknown

If yes, give amount per: Month: $ Year: $ Other: $

If other, explain:

C. Are there any pending special assessments? Yes No Unknown

D. Are there any shared “common areas” or any joint maintenance agreements (facilities such as walls, fences, landscaping, pools, tennis courts, walkways, or other areas co-owned in undivided interest with others)? Yes No Unknown

If any such areas exist, explain:

7. APPLIANCES, HEATING, PLUMBING, ELECTRICAL and OTHER MECHANICAL SYSTEMS

Instructions: Mark INCL if the item is included in the sale. If item is included in sale, mark Yes or No to indicate whether item is in working order. Indicate the item’s approximate age (in years) in the “age” space, if provided-- if age is unknown, mark ‘?’ in space.

ITEM INCL Yes No

Attic Fan

Air Conditioner (central) age:

Air Conditioner (wall/window) age:

Air Cleaner/Purifier age:

Ceiling Fan(s), # included

Clothes Washer age:

Convection Oven age:

Dishwasher age:

Door Bells

Drain Tile System

Dryer age:

Exhaust Fans (bathroom)

Fireplace

Fireplace Mechanisms

Furnace age:

Furnace Mechanisms

Freezer age:

Garbage Compactor

Garbage Disposal

Garage Door Opener (GDO)

GDO Auto-reverse Safety Mechanism

GDO Remote Opener(s), # included:

Gas Grill

Gas Logs

Heating System (central) age:

Heating System (supplemental) age:

Humidifier age:

Incinerator

Intercom

Lawn Sprinkler System

ITEM INCL Yes No

Lawn Sprinkler Auto-timer

Lawn Sprinkler Backflow Valve

Microwave Oven age:

Plumbing

Pool age:

Pool Equipment/ mechanisms age:

Range/Oven age:

Range Timer

Range Vent-hood

Refrigerator age:

Security System

Smoke Detectors (battery)

Smoke Detectors (hardwired)

Solar Collectors

Sump Pump

Toilet Mechanisms

TV Antenna/ receiver/ dish

TV Cable wiring

Water Heater age:

Window Treatments

Whirlpool/Hot-tub age:

Wood Burning Stove

Yard Lights

Other:

Other:

Other:

Other:

Other:

Other:

Explanations: if any item above is NOT in working order, list the item and explain the defect in the space below.

8. GENERAL Yes No Unknown

A. Is there any settling, soil, standing water, or drainage problems on the property? Yes No Unknown

If yes, explain:

B. Does the property contain fill material? Yes No Unknown

C. Is there any material damage to the property or any of the structure from fire, wind, floods, beach movements, earthquake, expansive soils, or landslides? Yes No Unknown

If yes, explain:

D. Is the property in a designated flood plain? Yes No Unknown

E. Are there any substances, materials, or products that may be an environmental hazard such as, but not limited to, asbestos, formaldehyde, radon gas, lead-based paint, fuel or chemical storage tanks and contaminated soil or water on the subject property? Yes No Unknown

If yes, explain:

F. Are there any tanks or underground storage tanks (e.g., chemical, fuel, etc.) on the property? Yes No Unknown

If yes, explain, and give approx. position (attach map):

G. Has the property ever been used as an illegal drug-manufacturing site? Yes No Unknown

If yes, explain:

H. If the property contains a wood-burning stove or fireplace, when was/were the chimney(ies) last cleaned?

I. Are you aware of any of the following regarding the property?

Existing or threatened legal action Violation of any law or regulation General stains or pet stains to carpet or floor Transferable warranties Any locks without keys Unrecorded interests affecting the property Fire Damage at any time Appraiser or Mechanic’s Lien Landfills or underground problems

If any of the above are marked, explain:

J. If any tests to detect radon gas have been done on the property, provide documentation. If radon gas has been detected on the property, explain when, where, by whom, and all other details:

9. FULL DISCLOSURE BY SELLERS

A. Other conditions or defects:

Does the Seller know of any other material defects affecting this property or its value that a prospective buyer should know about? Yes No

If yes, explain:

B. Verification:

The foregoing answers and attached explanations (if any) are complete and correct to the best of my/our knowledge and I/we have received a copy hereof. I/we authorize all of my/our real estate licensees, if any, to deliver a copy of this disclosure statement to other real estate licensees and all prospective buyers of the property.

Date

Seller

Seller

II. BUYER'S ACKNOWLEDGMENT

A. As buyer(s), I/we acknowledge the duty to pay diligent attention to any material defects which are known to me/us or can be known to me/us by utilizing diligent attention and observation.

B. Each buyer acknowledges and understands that the disclosures set forth in this statement and in any amendments to this statement are made only by the seller.

C. Buyer (which term includes all persons signing the buyer's acknowledgement portion of this disclosure statement below) hereby acknowledges receipt of a copy of this disclosure statement (including attachments, if any) bearing seller's signature.

DISCLOSURES CONTAINED IN THIS FORM ARE PROVIDED BY THE SELLER ON THE BASIS OF SELLER'S ACTUAL KNOWLEDGE OF THE PROPERTY AT THE TIME OF DISCLOSURE.

BUYER HEREBY ACKNOWLEDGES RECEIPT OF A COPY OF THIS REAL PROPERTY TRANSFER DISCLOSURE STATEMENT AND ACKNOWLEDGES THAT THE DISCLOSURES MADE HEREIN ARE THOSE OF THE SELLER ONLY, AND NOT OF ANY REAL ESTATE LICENSEE OR OTHER PARTY.

Date

Buyer

Buyer

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What the West Virginia Disclosure Is and when it applies

The West Virginia Disclosure is a property condition statement used in residential real estate transactions to inform prospective buyers about known defects, material facts, and seller-held information about a parcel. It typically accompanies purchase offers or listing materials and documents items such as structural conditions, environmental hazards, prior repairs, and utility or boundary issues. While formats vary by county or brokerage, the disclosure creates a written record that supports buyer decision-making and risk allocation between parties, and it is often required by local custom or lender underwriting.

Why a clear West Virginia Disclosure matters

A comprehensive disclosure reduces post-closing disputes, helps meet lender and title company expectations, and documents known property issues that affect value or habitability.

Why a clear West Virginia Disclosure matters

Which parties commonly prepare and rely on this disclosure

Each party uses the disclosure for a different purpose: sellers to limit liability through transparency, buyers to confirm condition, and third parties to underwrite risk.

  • Sellers and listing agents completing disclosure forms before marketing property.
  • Buyers and buyer agents reviewing disclosures during due diligence and inspections.
  • Lenders, title companies, and insurers evaluating risks for underwriting decisions.

Quick step-by-step: filling out the disclosure

Follow this sequence to prepare a complete, accurate West Virginia Disclosure before listing or accepting an offer.

  • 01
    Gather records: Collect deeds, prior inspections, permits, and repair invoices.
  • 02
    Complete fields: Enter property ID, seller data, and condition answers.
  • 03
    Review with agent: Confirm accuracy and add context for ambiguous items.
  • 04
    Sign and share: Sign, date, and deliver to buyer, lender, and title.

Typical routing and handling for a completed disclosure

A disclosure moves through a short workflow from preparation to storage; these are the common handoffs.

  • Preparation: Seller/agent completes the draft disclosure.
  • Internal review: Agent or attorney reviews accuracy and completeness.
  • Delivery: Document is provided to buyer and lender electronically or in paper.
  • Retention: Final signed copy is stored with transaction records.

Recommended digital workflow settings for online completion

When preparing the form online, configure fields and authentication to match transaction risk and participant expectations.

Field Recommended setting
Signature type Audit-trail eSignature with timestamp
Authentication Email + SMS code for buyer; optional KBA for high-value deals
Document retention PDF/A archival copy stored for retention period
Access control Role-based access for agents, lenders, and title

Digital delivery, platform basics, and integrations

Choose settings that preserve a copy, capture signing metadata (IP, timestamp), and integrate with title or transaction management tools.

  • File formats: PDF, DOCX supported
  • Integrations: Works with MLS, Google Drive, and CRM systems
  • Security: TLS in transit; AES-256 at rest

Key security and compliance features to expect

Encryption: TLS 1.2/1.3 in transit
At-rest security: AES-256 encryption
Audit trail: Full event log
Compliance: ESIGN and UETA compliant
HIPAA option: BAA available
Certifications: SOC 2 Type II, ISO 27001

Consequences of an incomplete or inaccurate disclosure

Contract disputes: Buyer rescission risk
Title issues: Title insurance exceptions
Closing delays: Underwriter holds
Financial liability: Post-closing repair claims
Regulatory risk: Local compliance fines
Reputation: Agent or seller exposure

Common preparation errors to avoid

  • Leaving fields blank or answering 'unknown' without follow-up creates ambiguity and invites post-closing disputes.
  • Using informal names or nicknames instead of the legal property owner name causes title and recording complications.
  • Failing to attach repair invoices or permits when referenced weakens the disclosure's factual support and slows underwriting.
  • Sending unsigned or undated disclosures to buyers or lenders can result in rejected submissions or delayed closings.

Practical tips for accurate and efficient disclosures

Apply these practices to reduce errors and speed transaction review.

Document evidence
Attach receipts, contractor invoices, permit records, and inspection reports referenced in the disclosure to substantiate statements and support title underwriting.
Consistent names
Use the exact legal name shown on the deed or title. For entities, include the full organizational suffix (LLC, Inc.) and the signer's position or authority.
Use eSign properly
Capture signer intent, consent to transact electronically, and an audit trail that includes timestamp, IP address, and authentication method to satisfy ESIGN/UETA tests.
Preserve originals
Store a signed PDF/A copy and metadata in a secure document management system for the entire retention period mandated by applicable regulators and business policy.

How others use a West Virginia Disclosure in practice

Real scenarios show how disclosures reduce friction in closings and underwriting.

Case Study 1

A seller documented a prior roof repair with invoices

  • Buyer accepted the condition after inspection
  • The record avoided a post-closing dispute and allowed timely lender approval, resulting in a smooth closing process.

Case Study 2

An agent included a detailed environmental note about basement moisture

  • Buyer requested targeted testing promptly
  • The additional test clarified remediation needs and the parties negotiated an agreed allowance before closing.

Comparison: signNow and common eSignature vendors for signing disclosures

Platform capabilities and price models vary; below is a concise feature and pricing comparison for disclosure workflows. signNow is listed first per vendor comparison conventions.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by vendor Varies by vendor Varies by vendor Varies by vendor
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No cap 100 envelopes/user/year Varies Varies Varies

Frequently asked questions about the West Virginia Disclosure

Answers to common questions about completing, signing, and storing a West Virginia Disclosure.


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