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West Virginia Limited Liability Company

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STATE OF WEST VIRGINIA
WARRANTY DEED

[Individual(s), Limited Partnership or LLC is the Grantor, or Grantee]

Control Number – WV - SDEED - 7

Prepared By and After Recording Return to:

Send Tax Statements to Grantee (Name and Address):

--------Above This Line Reserved For Official Use Only--------

WARRANTY DEED

(Limited Partnership or LLC is the Grantor, or Grantee)

This Warranty Deed, Made the day of , 20, by

, an Individual, or and , Individuals, or and , Husband and Wife, or , a Limited Liability Corporation organized and existing under the laws of the State of , or , a Limited Partnership organized and existing under the laws of the State of , hereinafter referred to as “Grantor”

do(es) hereby grant, convey and warrant to , an Individual, or and , Individuals, or and , Husband and Wife, or , a Limited Liability Corporation organized and existing under the laws of the State of , or a Limited Partnership organized and existing under the laws of the State of , hereinafter called the Grantee

the following lands and property, together with all improvements located thereon, lying in County, State of West Virginia, to-wit:

(Wherever used herein the terms “Grantor” and “Grantee” include all the parties to this instrument and the heirs, legal representatives and assigns of individuals, and the successors and assigns of corporations.)

See Legal Description Attached as Exhibit A incorporated by reference as though set forth in full

Legal Description:

SUBJECT to all easements, rights-of-way, protective covenants and mineral reservations of record, if any.

TO HAVE AND TO HOLD same unto Grantees, and unto Grantees’ successors and assigns forever, with all appurtenances thereunto belonging.

Taxes for tax year shall be prorated between Grantor and Grantee as of the date selected by Grantor and Grantee, or paid by Grantee, or paid by Grantor.

The property herein conveyed is not a part of the homestead of Grantor, or is part of the homestead of Grantor and if Grantor is married, the conveyance is joined by both Husband and Wife.

COMPLETE ALL APPLICABLE STATEMENTS: The grantor(s) herein does/do hereby declare that this is a transfer exempt from the excise tax; Under the penalties of fine and imprisonment as provided by law, the grantor(s) does/do hereby declare(s) that the total consideration for the real estate transferred by this document is Dollars ($ ).

WITNESS Grantor(s) hand(s) this the day of , 20.

A. Signature and Acknowledgment - Individual(s) as Grantor:

Signed, sealed and delivered in the presence of:

Signature of Grantor

Printed Name

Post Office Address

Signature of Grantor

Printed Name

Post Office Address

State of West Virginia

County of

The foregoing instrument was acknowledged before me this (date), by .

Seal

My commission expires:

Notary Public, State of

Type or Print Name

B. Signature and Acknowledgment - LLC as Grantor:

By:

Print or Type Name

Its:

Attest:

Print or Type Name

State of West Virginia

County

I, , a , in and for said county in said state, hereby certify that , who as , of , a Limited Liability Company registered in the State of , who is known to me, acknowledged before me on this day that, being informed of the contents of the above document, he/she, as such officer and with full authority, executed the same voluntarily for and as the act of said limited liability company.

Given under my hand this the day of , 20.

My commission expires:

Notary Public

Type or Print Name

C. Limited Partnership as Grantor

A Limited Partnership

By:

General Partner

Print or Type Name

State of West Virginia

County

I, , a , in and for said County, in said State, hereby certify that whose name as of , who is known to me, acknowledged before me in this day that, being informed of the contents of the above document, he/she, as such partner and with full authority, executed the same voluntarily for and as the act of said limited partnership.

Given under my hand this the day of , 20.

My commission expires:

Notary Public

Type or Print Name

DECLARATION OF CONSIDERATION OR VALUE

I hereby declare:

(a) The total consideration paid for the property conveyed by the document to which this declaration is appended is $; or

(b) The true and actual value of the property transferred by the document to which this declaration is appended is, to the best of my knowledge and belief $; or

(c) The proportion of all the property included in the document to which this declaration is appended which is real property located in West Virginia is %; the value of all the property $; the value of real estate in West Virginia is $; or

(d) This deed conveys real estate located in more than one county in West Virginia; the total consideration paid for, or actual cash value of, all the real estate located in West Virginia conveyed by this document is $; and documentary stamps showing payment of all of the excise tax on all of said real estate are attached to an executed counterpart of this deed recorded in County.

Given under my hand this day of , 20.

Signature

Type or Print Name

Nature of Interest in Conveyance:

Grantor

Grantee

Other

Specify:

Prepared by and after Recording Return to:

Name:

Firm/Company:

Address:

Address 2:

City, State, Zip:

Phone:

Preparer’s signature:

Grantor(s) Name, Address and phone:

Grantee(s) Name, Address and Phone:

[If there are two or more Grantees and they wish to hold the property as joint tenants or community property (if the property is situated in a community property state), with the rights of survivorship, add the following paragraph any where prior to the signature block, if not, just delete this and the following paragraph:

TO HAVE AND TO HOLD to the said Grantees as [joint tenants][community property], with right of survivorship, their heirs, personal representatives, executors and assigns forever: it being the intention of the parties to this conveyance, that (unless the joint tenancy or community estate hereby created is severed or terminated during the joint lives of the grantees herein) in the event one Grantee herein survives the other, the entire interest in fee simple shall pass to the surviving Grantee, and if one does not survive the other, then the heirs and assigns of the Grantees herein shall take as tenants in common. ]

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What a West Virginia Limited Liability Company filing covers

A West Virginia Limited Liability Company document typically refers to the Articles of Organization and related formation paperwork required to legally create an LLC in West Virginia. It establishes the company name, registered agent, principal office, management structure, and organizers, and it is filed with the West Virginia Secretary of State. Accurate completion determines the entity's legal existence, membership liabilities, and the start of statutory obligations such as annual reports and state taxes. Filers should confirm state filing requirements and applicable fees before submission.

Why carefully preparing the West Virginia LLC matters

Correct formation protects limited liability, establishes clear governance, and ensures compliance with West Virginia statutes and tax obligations; errors can delay formation or expose members to personal liability.

Why carefully preparing the West Virginia LLC matters

Common filers and beneficiaries

The West Virginia Limited Liability Company form is used by new business owners, organizers, attorneys, and registered agents who establish an LLC in West Virginia.

  • Small business owners forming single-member or multi-member LLCs.
  • Attorneys and incorporation services preparing formation documents for clients.
  • Registered agents submitting filings and managing state correspondence.

Organizations of any size use this filing to create a separate legal entity for liability protection, tax planning, and formalized governance.

Step-by-step: complete and submit the West Virginia LLC filing

Follow these primary steps to form an LLC in West Virginia and reduce processing delays.

  • 01
    Choose name: Confirm availability and include proper LLC designator.
  • 02
    Designate agent: Provide a resident or commercial registered agent in WV.
  • 03
    Prepare articles: Complete Articles of Organization with accurate fields.
  • 04
    File and pay: Submit to WV Secretary of State and pay applicable fee.

Filing and post-filing flow for your West Virginia LLC

This sequence outlines what happens after you complete and submit formation paperwork.

  • Submission: Governor or SoS receives the Articles and application fee.
  • State review: Secretary of State examines for completeness and statutory compliance.
  • Certificate issued: State issues a Certificate of Organization on acceptance.
  • Ongoing compliance: File annual reports and meet tax registrations as required.

Configure an e-filing workflow for LLC formation

Set up a digital workflow that captures required fields, signer identity, and delivery of a filed record copy.

Field Configuration
Signature authentication Email link or SMS code; consider stronger auth for high-risk signers.
Document format Use PDF/A or DOCX for preservation and compatibility.
Attachments required Include Operating Agreement, EIN application, and supporting IDs as needed.
Final delivery Send signed copy and audit trail to organizers and registered agent.

Technical and file requirements for electronic completion

Use compatible document formats and integrations to streamline e-filing and recordkeeping.

  • File types: PDF, DOCX, HTML, Excel supported for uploads.
  • Integrations: Connectors available for Salesforce, NetSuite, Google Workspace, Box.
  • Audit & storage: Tamper-evident audit trail and encrypted storage required.

Key elements to include in a professional West Virginia LLC filing

A complete, professional filing clarifies governance, contact points, and operational expectations for members and third parties.

Official Name

The LLC's legal name must include the statutory designator and be identical across all state filings and bank accounts.

Registered Agent

A reliable resident or commercial registered agent with a physical address in West Virginia is required for service of process.

Principal Address

Provide the primary business address for notices, not a P.O. box, unless an alternate physical address is also listed.

Organizer Signature

The organizer must sign the Articles; include printed name, title or role, and date of signature.

Management Type

Indicate whether the LLC is member-managed or manager-managed to define authority and liability.

Duration/Purpose

Optional clauses can specify perpetual duration or a defined term and a concise business purpose.

Supporting documents commonly filed with West Virginia LLC formation

Attach standard supporting records to complete corporate setup and satisfy banks, vendors, and regulators.

Operating Agreement

A signed operating agreement clarifies member rights and profit allocations; it is critical for internal governance and third-party reliance.

EIN Application

Apply for an Employer Identification Number from the IRS to open bank accounts and meet payroll or tax obligations.

Initial Resolutions

Member or manager resolutions authorize opening bank accounts, signing contracts, and appointing officers where applicable.

Consent of Registered Agent

Documented acceptance by the registered agent, when required, confirms their willingness to receive legal notices.

Timing expectations and processing notes

Deadlines and turnaround times vary; e-filing and expedited services reduce waits but follow state processing rules.

Name reservation (optional):

Reserving a name can be immediate or take several days depending on state workflow.

Standard filing:

Normal Secretary of State processing typically takes several business days to a few weeks.

Expedited filing:

Paying an expedited fee often yields processing within 24–72 hours when available.

Certificate issuance:

Certificate of Organization is issued after approval; delivery method depends on filing option.

Annual report deadlines:

West Virginia requires periodic reports; verify due dates with the West Virginia Secretary of State.

Key milestones from preparation to active LLC

Track these sequential milestones to ensure formation proceeds without administrative gaps.

01

Reserve and verify name

Confirm name availability and ensure compliance with naming rules before filing.

02

Prepare Articles

Complete Articles of Organization, designate agent, and compile signatures.

03

File with Secretary of State

Submit forms and fees by chosen delivery method: online, mail, or in person.

04

Obtain EIN and open accounts

Register for federal tax ID and set up banking and payroll as needed.

eSignature vendor comparison for document signing and filing

The table compares representative starting prices and feature availability across common eSignature vendors; signNow is listed first per vendor convention.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial No No Yes, limited Yes, limited
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No cap 100 env/user/yr Varies Varies Varies

Security and compliance features relevant to e-signed LLC documents

Encryption in transit: TLS 1.2/1.3
Encryption at rest: AES-256
Certifications: SOC 2 Type II
HIPAA: BAA required
ESIGN / UETA: Compliant
21 CFR part 11: Supported where required

Key penalties and risks from incorrect formation or missing filings

Loss of liability: Piercing of corporate veil
State penalties: Late annual report fines
Tax exposure: Unreported income consequences
Backup withholding: 24% if TIN missing
Information return fines: 1099 penalties per IRC §6721
I-9 violations: $281–$2,789 per violation

Common preparation pitfalls to avoid

  • Using an unavailable or noncompliant LLC name that delays filing.
  • Providing an incorrect registered agent address or inactive agent contact.
  • Missing signatures or inconsistent signer names across documents.
  • Failing to register for an EIN or required state tax accounts.

Real-world examples of online formation and signing

These customer examples illustrate common benefits when formation paperwork and signatures move online.

Optica Ventures LLC

Brian Fitzgibbons found the interface simple and easy-to-use for the team.

  • Ease of use reduced turnaround times.
  • The streamlined workflow made filing and returning formation documents straightforward while reducing customer friction.

Martin Properties

Tim Martin processes formation documents and executes agreements online with full compliance.

  • Mobile signing allowed remote completion.
  • He reported reliably getting necessary forms back efficiently and securely, improving closing timelines.

Frequently asked questions about West Virginia LLC filings and e-signatures

Answers to common questions about form completion, e-signature legality, notarization, and post-filing steps.


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