Yearbook Club Application

Yearbook Club Application

School Name:    Academic Year:

Student Information

Date of Birth:    Grade/Program:

Parent / Guardian Information (if applicant is under 18)

Relationship:    Phone:

Yearbook Role Preferences & Experience

Preferred Roles (select all that apply):

Editor   Photographer   Layout / Design   Writer / Copyeditor   Social Media / Promotion   Sales / Fundraising

Availability & Commitment

I agree to attend scheduled meetings and project deadlines as required by the Yearbook Club.

I agree to meet editorial and production deadlines established by the advisor and editorial board.

Equipment, Materials & Intellectual Property

Loaned equipment (cameras, memory cards, software licenses, computers) is the property of the school. The applicant agrees to be responsible for reasonable care and return of loaned equipment. Applicant will be liable for repair or replacement costs if damage or loss results from negligence.

By signing this application, the applicant (or parent/guardian if applicant is a minor) assigns to the school all rights, title and interest in original content created for the yearbook, including but not limited to photographs, layouts, copy and design files, and grants the school the exclusive right to reproduce, publish and distribute such work without additional compensation. Applicant warrants that submitted material does not infringe third‑party rights.

I acknowledge and accept responsibility for loaned equipment and assign intellectual property in yearbook works to the school.

Media Release & Photography Consent

I grant the school permission to use photographs, video and audio recordings that include my likeness or my child's likeness in yearbook pages, promotional materials, school publications and school-managed social media. I understand that such use may include reproduction and distribution without further notification or compensation. I release the school and its representatives from any claims related to use of such media.

I consent to the use of likeness as described above.

Academic & Conduct Standards

Applicants are expected to maintain standards of academic performance and conduct. Participation is a privilege and may be revoked for scholastic deficiency, violations of the student code of conduct, academic dishonesty or failure to meet deadlines and responsibilities.

I certify that the GPA reported is true and that I understand participation may be contingent upon maintaining academic eligibility.

Dues, Fees & Financial Assistance

Yearbook participation may require dues or costs for materials, printing and distribution. The school will provide information regarding required fees and payment schedules. If financial assistance is needed, complete the waiver request below; submission of a waiver request does not guarantee fee reduction.

Emergency & Medical Information

Relationship:    Phone:

Acknowledgement, Certification & Release

I certify that the information provided in this application is true and complete to the best of my knowledge. I understand that falsification may result in denial of participation. I further acknowledge that participation in Yearbook Club activities may involve travel on or off campus and that I and/or my child must comply with all school policies while participating.

To the fullest extent permitted by law, I release and hold harmless the school, its employees, agents and volunteers from claims, liabilities and expenses arising from participation in club activities, except to the extent caused by gross negligence or willful misconduct. This release extends to claims for personal injury or property damage arising from participation in Yearbook Club activities or the use of equipment loaned for club purposes.

By signing below, the applicant or parent/guardian (if applicant is a minor) acknowledges acceptance of all terms in this application, including equipment responsibility, intellectual property assignment, media release, conduct standards and dues policy.

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