What is an electronic signature?

An electronic signature, or eSignature, is a digital representation of an individual's intent to agree to or approve the contents of a document. Unlike traditional handwritten signatures, eSignatures can take various forms, including typed names, scanned images of handwritten signatures, or even unique digital codes. The key aspect is that they provide a legally binding way to sign documents electronically, making the signing process more efficient and accessible.

Steps to complete the electronic signature process

Completing an electronic signature using airSlate SignNow involves a straightforward process:

• Upload your document: Start by uploading the document you need to sign. This can be done directly from your computer or cloud storage.
• Fill out the document: Use the intuitive interface to fill in any necessary fields, such as dates, names, or other relevant information.
• Add your eSignature: Choose how you want to sign. You can draw your signature, type it, or upload an image of your handwritten signature.
• Send for signature: If others need to sign, you can easily send the document to them for their eSignature. Just enter their email addresses and customize the signing order if needed.
• Complete and store: Once all signatures are collected, the completed document is securely stored in your airSlate SignNow account, accessible whenever you need it.

Legal use of electronic signatures

In the United States, electronic signatures are governed by laws such as the Electronic Signatures in Global and National Commerce (ESIGN) Act and the Uniform Electronic Transactions Act (UETA). These laws establish that eSignatures hold the same legal weight as traditional signatures, provided that both parties agree to use them. This legal recognition allows businesses and individuals to conduct transactions and sign agreements electronically, streamlining processes and reducing the need for physical paperwork.

Security & Compliance Guidelines

When using electronic signatures, security and compliance are paramount. airSlate SignNow employs advanced encryption methods to protect your documents and personal information. Additionally, it ensures compliance with regulations such as the General Data Protection Regulation (GDPR) and the Health Insurance Portability and Accountability Act (HIPAA), where applicable. Users can also track document status and access audit trails to verify the integrity of the signing process.

Examples of using electronic signatures

Electronic signatures can be applied across various industries and scenarios, including:

• Real estate transactions: Agents and buyers can quickly sign contracts and agreements without the need for in-person meetings.
• Human resources: HR departments can streamline onboarding by having new hires sign employment contracts and policy documents electronically.
• Legal agreements: Law firms can utilize eSignatures for contracts, retainer agreements, and client authorizations, expediting the process.
• Sales contracts: Sales teams can close deals faster by sending contracts for eSignature, reducing turnaround time.

Sending & signing methods

With airSlate SignNow, users can send and sign documents through various methods, including:

• Web platform: Access airSlate SignNow through any web browser, allowing you to manage documents from your desktop or laptop.
• Mobile app: Download the airSlate SignNow app on your smartphone or tablet to sign documents on the go, ensuring flexibility and convenience.
• Email invitations: Send documents directly to recipients via email, making it easy for them to review and sign without needing an account.