How do I change footer in Outlook email?

To change the footer in Outlook email, go to the File menu, select Options, and then choose Mail. Here, you can access the Signatures and Stationery option, where you can edit your email footer. Make sure to save your changes before exiting the settings to ensure your new footer is applied to future emails.

Can I customize the footer in Outlook with images?

Yes, you can customize your footer in Outlook with images. When you access the Signatures and Stationery option, you can insert images or logos that will appear in your email footer. This adds a professional touch, which is especially beneficial for businesses looking to enhance their branding.

Is there a way to change footer in Outlook email for specific emails only?

Outlook allows users to set up multiple signatures, each with its own footer. You can select a different footer signature when composing a new email. By doing this, you can effectively change the footer in Outlook email for specific emails without altering your default settings.

What should I consider when changing the footer in Outlook email?

When changing the footer in Outlook email, consider the branding and the information you want to include, such as contact details and social media links. It's essential to keep your footer informative yet concise to avoid overwhelming recipients. Additionally, test how your footer appears on various devices to ensure it's mobile-friendly.

Are there any costs associated with changing the footer in Outlook email?

Changing the footer in Outlook email is a feature that's included for free in the application itself. There are no additional costs to customize your footer, making it an accessible way to enhance your email communications. However, if you require advanced branding options, you might explore third-party tools that integrate with Outlook.

Can I integrate other tools when changing footer in Outlook email?

Yes, you can integrate various tools with Outlook when changing the footer in your emails. For example, tools like airSlate SignNow can help you seamlessly incorporate eSignature features along with your email communication. This integration can improve your workflow and streamline document handling directly from your emails.

How does changing footer in Outlook email benefit my business?

Changing the footer in Outlook email can signNowly enhance your business's professionalism and branding. A well-crafted footer can convey essential information and promote your business identity. Additionally, it can improve customer recognition and trust, making your emails more effective.

Electronic Signature
Electronic signature solution catalog
eSignature for Email
Optimize Your Email Signature with airSlate SignNow's Easy Solution for Changing Footer in Outlook Email

Optimize Your Email Signature with airSlate SignNow's Easy Solution for Changing Footer in Outlook Email

Quick to start
Easy-to-use
24/7 support

Award-winning eSignature solution

Simplified document journeys for small teams and individuals

eSign from anywhere

Upload documents from your device or cloud and add your signature with ease: draw, upload, or type it on your mobile device or laptop.

Prepare documents for sending

Drag and drop fillable fields on your document and assign them to recipients. Reduce document errors and delight clients with an intuitive signing process.

Secure signing is our priority

Secure your documents by setting two-factor signer authentication. View who made changes and when in your document with the court-admissible Audit Trail.

Collect signatures on the first try

Define a signing order, configure reminders for signers, and set your document’s expiration date. signNow will send you instant updates once your document is signed.

We spread the word about digital transformation

signNow empowers users across every industry to embrace seamless and error-free eSignature workflows for better business outcomes.

80%

completion rate of sent documents

80% completed

1h

average for a sent to signed document

20+

out-of-the-box integrations

96k

average number of signature invites sent in a week

28,9k

users in Education industry

2

clicks minimum to sign a document

14.3M

API calls a week

be ready to get more

Why choose airSlate SignNow

Free 7-day trial. Choose the plan you need and try it risk-free.
Honest pricing for full-featured plans. airSlate SignNow offers subscription plans with no overages or hidden fees at renewal.
Enterprise-grade security. airSlate SignNow helps you comply with global security standards.

Start free trial

Your complete how-to guide - change footer in outlook email

Self-sign documents and request signatures anywhere and anytime: get convenience, flexibility, and compliance.

Change Footer in Outlook Email

Do you want to personalize your Outlook emails by changing the footer? Follow the steps below to customize the footer in your Outlook email signature.

Steps to Change Footer in Outlook Email:

Launch Outlook and go to your email settings.
Click on Signatures.
Select the email account you want to change the footer for.
Edit the footer text and customize it to your liking.
Save your changes and close the settings.

In conclusion, by following these simple steps, you can easily change the footer in your Outlook email and give your emails a personal touch. Start customizing your email signature today!

For more How-To guides and tech tips, visit our website now.

How it works

Select a PDF file and upload it

Add fillable fields and apply your eSignature

Send the document to recipients for signing

Rate your experience

4.6

Satisfied

Rate Optimize Your Email Signature with airSlate SignNow's Easy Solution for Changing Footer in Outlook Email as 5 stars Rate Optimize Your Email Signature with airSlate SignNow's Easy Solution for Changing Footer in Outlook Email as 4 stars Rate Optimize Your Email Signature with airSlate SignNow's Easy Solution for Changing Footer in Outlook Email as 3 stars Rate Optimize Your Email Signature with airSlate SignNow's Easy Solution for Changing Footer in Outlook Email as 2 stars Rate Optimize Your Email Signature with airSlate SignNow's Easy Solution for Changing Footer in Outlook Email as 1 stars

1652 votes

Thanks! You've rated this eSignature

Collect signatures

24x

faster

Reduce costs by

$30

per document

Save up to

40h

per employee / month

What is the change footer in outlook email

The change footer in Outlook email refers to the section at the bottom of an email message that provides additional information, such as disclaimers, contact details, or promotional content. This footer can be customized to reflect the sender's preferences or organizational branding. Understanding its purpose is essential for maintaining professionalism and compliance in business communications.

How to use the change footer in outlook email

To use the change footer in Outlook email, users can access the settings within their email client. This process typically involves navigating to the signature settings where users can create or edit their email footer. By incorporating relevant information, such as company name, address, and legal disclaimers, users can ensure that their emails convey the necessary context and professionalism.

Steps to complete the change footer in outlook email

Completing the change footer in Outlook email involves several straightforward steps:

Open Outlook and go to the "File" menu.
Select "Options" and then navigate to the "Mail" tab.
Click on "Signatures" to access the signature settings.
In the Signatures and Stationery dialog, click "New" to create a new footer or select an existing one to edit.
Add the desired text and formatting to your footer, ensuring it aligns with your branding.
Save your changes and set the footer to be included in new emails or replies as needed.

Key elements of the change footer in outlook email

Key elements of an effective change footer in Outlook email include:

Contact Information: Include your name, title, and company contact details.
Legal Disclaimers: Add any necessary legal disclaimers relevant to your industry.
Branding: Incorporate company logos or taglines to reinforce brand identity.
Social Media Links: Optionally, include links to company social media profiles.

Security & Compliance Guidelines

When using the change footer in Outlook email, it is important to adhere to security and compliance guidelines to protect sensitive information. Ensure that any disclaimers included comply with industry regulations, such as GDPR or HIPAA, depending on your business sector. Regularly review and update your footer content to reflect current legal requirements and organizational policies.

Examples of using the change footer in outlook email

Examples of effective change footers in Outlook email can vary based on industry and purpose:

A legal firm might include a confidentiality notice and attorney contact information.
A marketing agency could feature social media links and a promotional tagline.
A healthcare provider may add a disclaimer regarding patient information confidentiality.

be ready to get more

Get legally-binding signatures now!

Start free trial Request a call

Best ROI. Our customers achieve an average 7x ROI within the first six months.
Scales with your use cases. From SMBs to mid-market, airSlate SignNow delivers results for businesses of all sizes.
Intuitive UI and API. Sign and send documents from your apps in minutes.