Edit Signature in Outlook Email with airSlate SignNow
- Quick to start
- Easy-to-use
- 24/7 support
Simplified document journeys for small teams and individuals

We spread the word about digital transformation
Why choose airSlate SignNow
-
Free 7-day trial. Choose the plan you need and try it risk-free.
-
Honest pricing for full-featured plans. airSlate SignNow offers subscription plans with no overages or hidden fees at renewal.
-
Enterprise-grade security. airSlate SignNow helps you comply with global security standards.
Your complete how-to guide - edit signature in outlook email
Edit Signature in Outlook Email
If you're looking to edit your signature in Outlook email, follow these simple steps to customize it to your preference.
Steps to Edit Signature in Outlook Email:
- Launch the airSlate SignNow web page in your browser.
- Sign up for a free trial or log in.
- Upload a document you want to sign or send for signing.
- If you're going to reuse your document later, turn it into a template.
- Open your file and make edits: add fillable fields or insert information.
- Sign your document and add signature fields for the recipients.
- Click Continue to set up and send an eSignature invite.
With airSlate SignNow, businesses can easily send and eSign documents with a user-friendly and cost-effective solution. It offers a great ROI with a rich feature set, tailored for SMBs and mid-market businesses. The platform also provides transparent pricing with no hidden support fees or add-on costs, along with superior 24/7 support for all paid plans.
Experience the benefits of airSlate SignNow today and streamline your document signing process!
How it works
Rate your experience
What is the edit signature in outlook email
The edit signature in Outlook email refers to the customizable block of text or images that automatically appears at the end of your email messages. This signature typically includes your name, title, company name, contact information, and any other relevant details you wish to share with recipients. It serves as a professional closing to your emails and can help establish your identity and brand in digital communications.
How to use the edit signature in outlook email
Using the edit signature feature in Outlook email is straightforward. Once you have created your signature, it can be automatically added to your outgoing messages. You can set different signatures for new emails, replies, and forwards. This flexibility allows you to tailor your communication style based on the context of the message. To ensure your signature appears correctly, review it in the email draft before sending.
Steps to complete the edit signature in outlook email
To complete the edit signature process in Outlook, follow these steps:
- Open Outlook and navigate to the "File" menu.
- Select "Options," then click on "Mail."
- Click on "Signatures" to open the Signatures and Stationery dialog box.
- In the "Email Signature" tab, click "New" to create a new signature.
- Type your desired signature content in the text box, and format it as needed.
- Assign the signature to your email account and specify when it should be used.
- Click "OK" to save your changes.
Key elements of the edit signature in outlook email
When creating an effective email signature in Outlook, consider including the following key elements:
- Name: Your full name should be prominently displayed.
- Title: Include your job title to clarify your role.
- Company Name: State the name of your organization for brand recognition.
- Contact Information: Provide phone numbers, email addresses, and website links.
- Social Media Links: Optionally, add links to professional social media profiles.
Legal use of the edit signature in outlook email
Using an email signature in Outlook is generally legal and accepted in business communications. However, it is essential to ensure that the information included is accurate and does not mislead recipients. In some cases, email signatures can serve as a form of identification or authentication, particularly in formal communications. Therefore, maintaining professionalism and compliance with company policies is crucial.
Security & Compliance Guidelines
When using an email signature in Outlook, consider the following security and compliance guidelines:
- Ensure that your signature does not contain sensitive information that could be misused.
- Regularly update your signature to reflect any changes in your contact information or job title.
- Be cautious about including links to external sites, as they may pose security risks.
- Follow your organization’s policy regarding email signatures to maintain consistency and professionalism.
-
Best ROI. Our customers achieve an average 7x ROI within the first six months.
-
Scales with your use cases. From SMBs to mid-market, airSlate SignNow delivers results for businesses of all sizes.
-
Intuitive UI and API. Sign and send documents from your apps in minutes.
FAQs
-
How can I edit signature in Outlook email?
To edit signature in Outlook email, first open Outlook and navigate to the 'File' menu. From there, go to 'Options,' then select 'Mail' and click on 'Signatures.' You can modify your existing signatures or create new ones to ensure professional communication.
-
Can airSlate SignNow help with creating signatures for Outlook?
While airSlate SignNow primarily focuses on eSigning documents, it can be used to prepare your signature in a file format that you can easily integrate into your Outlook signature settings. This allows you to maintain a professional appearance in all your email communications.
-
Is there a cost associated with editing my signature in Outlook email?
Editing your signature in Outlook email is a built-in feature of the software and does not have a cost associated with it. However, if you're looking for advanced features for your signature, airSlate SignNow offers various pricing plans that could enhance your overall document management.
-
What are the benefits of editing signatures in Outlook email?
Editing signatures in Outlook email allows you to personalize your correspondence and maintain brand consistency. A well-crafted signature can convey essential contact information and promote your business effectively, enhancing professional communication.
-
Does airSlate SignNow integrate with Outlook for signature management?
Yes, airSlate SignNow offers integrations with Outlook and various other applications to streamline your document management processes. This enables you to work seamlessly, from eSigning documents to managing your email signatures more efficiently.
-
What features does airSlate SignNow provide for document signing?
AirSlate SignNow provides a range of features, including secure eSigning, document templates, and workflow automation. While it doesn’t specifically edit signatures in Outlook email, it enhances your overall document signing experience, ensuring efficiency and compliance.
-
Can I customize my Outlook email signature for different uses?
Absolutely! You can create multiple signatures in Outlook, each tailored for specific situations, such as business, personal, or casual interactions. This flexibility allows you to edit signature in Outlook email effectively for different audiences and purposes.