How Do I Customize My Email Signature in Outlook?
Award-winning eSignature solution
Simplified document journeys for small teams and individuals
Upload documents from your device or cloud and add your signature with ease: draw, upload, or type it on your mobile device or laptop.
Drag and drop fillable fields on your document and assign them to recipients. Reduce document errors and delight clients with an intuitive signing process.
Secure your documents by setting two-factor signer authentication. View who made changes and when in your document with the court-admissible Audit Trail.
Define a signing order, configure reminders for signers, and set your document's expiration date. signNow will send you instant updates once your document is signed.
We spread the word about digital transformation
completion rate of sent documents
average for a sent to signed document
out-of-the-box integrations
average number of signature invites sent in a week
users in Education industry
clicks minimum to sign a document
API calls a week
be ready to get more
Why choose airSlate signNow
Free 7-day trial. Choose the plan you need and try it risk-free.
Honest pricing for full-featured plans. airSlate SignNow offers subscription plans with no overages or hidden fees at renewal.
Enterprise-grade security. airSlate SignNow helps you comply with global security standards.
How it works
Rate your experience
faster
per document
per employee / month
What is the process for customizing your email signature in Outlook?
Customizing your email signature in Outlook allows you to create a professional and personalized closing for your emails. This signature can include your name, title, company name, contact information, and even a logo or image. By setting up a custom email signature, you ensure that every email you send reflects your brand and provides recipients with essential contact details.
Steps to complete the customization of your email signature in Outlook
To customize your email signature in Outlook, follow these steps:
- Open Outlook and click on 'File' in the top left corner.
- Select 'Options' from the menu.
- In the Outlook Options window, click on 'Mail' in the left sidebar.
- Click on the 'Signatures...' button located in the 'Compose messages' section.
- In the Signatures and Stationery window, click 'New' to create a new signature.
- Type a name for your signature and click 'OK'.
- In the editing area, enter the desired text and format it using the available tools.
- To add an image, click on the image icon and upload your logo or photo.
- Set your new signature as the default for new messages and replies if desired.
- Click 'OK' to save your changes and exit the settings.
Examples of effective email signatures in Outlook
An effective email signature in Outlook should be clear and professional. Here are a few examples:
- Basic Signature: John Doe
Marketing Manager
ABC Company
Phone:
Email: john.doe@abccompany.com - Signature with Logo: Jane Smith
Sales Director
XYZ Corp
Phone:
Email: jane.smith@xyzcorp.com - Signature with Social Media Links: Mike Johnson
Customer Support
LMN Services
Phone:
Email: href="">Twitter | LinkedIn
Legal considerations for email signatures in Outlook
Email signatures can serve as a legal representation of your identity in correspondence. It is important to ensure that your signature complies with any applicable regulations, such as including necessary disclaimers, especially in industries like finance or healthcare. Additionally, be mindful of privacy laws when including personal information in your signature.
Sending and signing methods for documents with customized email signatures
Once you have customized your email signature, you can use it in conjunction with electronic documents. When sending documents for signature using airSlate SignNow, include your email signature to provide recipients with your contact information. This enhances professionalism and helps establish trust in the transaction.
Security and compliance guidelines for email signatures
When creating an email signature, consider security best practices. Avoid including sensitive personal information that could be exploited. Ensure that any images or logos used are secure and do not contain malware. Compliance with industry standards is also crucial, especially in regulated sectors, to maintain the integrity of your communications.
be ready to get more
Get legally-binding signatures now!
Best ROI. Our customers achieve an average 7x ROI within the first six months.
Scales with your use cases. From SMBs to mid-market, airSlate SignNow delivers results for businesses of all sizes.
Intuitive UI and API. Sign and send documents from your apps in minutes.
FAQs
Here is a list of the most common customer questions. If you can't find an answer to your question, please don't hesitate to reach out to us.
To customize your email signature in Outlook, go to the 'File' menu, select 'Options', and then click on 'Mail'. From there, you can access the 'Signatures' button to create or edit your signature. This allows you to add text, images, and links, ensuring your signature reflects your brand.
airSlate SignNow provides features that allow you to create professional email signatures that can be easily integrated into your Outlook account. You can customize your signature with logos, social media links, and personalized messages. This enhances your email communication and promotes your business effectively.
Yes, you can integrate airSlate SignNow with Outlook to streamline your email signature management. This integration allows you to easily insert your customized email signature into your outgoing emails. It simplifies the process of maintaining a consistent brand image across all communications.
Customizing email signatures in airSlate SignNow is included in our subscription plans, which are designed to be cost-effective for businesses of all sizes. You can choose a plan that fits your needs and budget, allowing you to create professional email signatures without breaking the bank.
Using airSlate SignNow for your email signatures offers several benefits, including enhanced professionalism and brand consistency. You can easily customize your signature to include important information and links, making your emails more effective. Additionally, it saves time by automating the signature process.
To ensure your email signature looks good on all devices, use responsive design principles when customizing it in Outlook. Test your signature on different email clients and devices to see how it appears. airSlate SignNow helps you create signatures that are optimized for various platforms.
Yes, airSlate SignNow allows you to update your email signature easily whenever you need to make changes. Simply log into your account, navigate to the signature settings, and make your adjustments. This flexibility ensures your signature always reflects your current branding and contact information.
airSlate SignNow is committed to protecting your sensitive information by complying with global industry-specific.
be ready to get more
Join over 28 million airSlate SignNow users
Get more for office signature feature
Find out other Discover the powerful office signature feature with airSlate SignNow
Click “New” to create a new signature, add your signature and pronouns into the “Edit Signature” window, and click “OK” at the bottom right of the window to ...
1. Click "Tools" in the main menu at the top of the screen. · 2. Click "Options" from the drop-down menu. · 3. Click the "Mail Format" tab. · 4. Click the " ...
Create a User certificate ... Users have the Real Name as the CN (Common Name) and an email address. ... First the user creates the certificate signing request.
be ready to get more