Explore Your Digital Signature – Questions Answered: How to Add Digital Signature in Outlook 365
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Quick guide on how to add digital signature in Outlook 365
The airSlate SignNow eSignature solution is here to replace your handwritten signature and improve almost any paper-based, manual tasks. Signing forms in electronic format helps save time, reduces expenses, and offers you the power to approve agreements and official forms from anyplace and at any time, on any system. Keep reading to discover how you can begin improving your approval workflows and sign and send out documents for signature electronically.
Complete the following steps listed below to find out how to add digital signature in Outlook 365:
- Launch your browser and access signnow.com.
- Sign up for a free trial or log in using your electronic mail or Google/Facebook credentials.
- Select User Avatar -> My Account at the top-right corner of the webpage.
- Customize your User Profile by adding personal data and changing settings.
- Design and manage your Default Signature(s).
- Return to the dashboard webpage.
- Hover over the Upload and Create button and choose the appropriate option.
- Click the Prepare and Send option next to the document's title.
- Type the email address and name of all signers in the pop-up box that opens.
- Make use of the Start adding fields menu to begin to modify file and self sign them.
- Click on SAVE AND INVITE when completed.
- Continue to fine-tune your eSignature workflow using extra features.
It can't be easier to find out how to add digital signature in Outlook 365 than it is with airSlate SignNow. Register your profile, modify and sign templates, request signatures, and monitor every action taken to your documents.
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What is the process for adding a digital signature in Outlook 365?
Adding a digital signature in Outlook 365 involves creating a unique electronic signature that verifies the authenticity of your emails. This signature can be used to ensure that the message has not been altered and confirms the identity of the sender. Users typically need a digital certificate, which can be obtained from a trusted certificate authority. Once you have the certificate, you can integrate it into Outlook 365, allowing you to sign emails securely.
Steps to complete the digital signature setup in Outlook 365
To set up your digital signature in Outlook 365, follow these steps:
- Obtain a digital certificate from a recognized certificate authority.
- Open Outlook 365 and navigate to the "File" menu.
- Select "Options," then choose "Trust Center." Click on "Trust Center Settings."
- In the Trust Center, select "Email Security."
- Under "Digital IDs (Certificates)," click on "Get a Digital ID" if you need to obtain one.
- Once you have your digital ID, return to the "Email Security" section and click on "Settings" under "Encrypted email."
- Choose your digital ID and configure the settings as needed.
- Save your settings and exit the options menu.
Legal use of a digital signature in Outlook 365
Digital signatures in Outlook 365 are legally recognized in the United States under the Electronic Signatures in Global and National Commerce (ESIGN) Act and the Uniform Electronic Transactions Act (UETA). These laws establish that electronic signatures hold the same legal weight as traditional handwritten signatures, provided they meet specific criteria. Users should ensure that their digital signatures are created using a valid digital certificate to maintain compliance and enforceability.
Security & Compliance Guidelines for digital signatures in Outlook 365
When using digital signatures in Outlook 365, it is essential to adhere to security and compliance guidelines to protect sensitive information. Users should:
- Use strong passwords for their digital certificates.
- Regularly update software to protect against vulnerabilities.
- Store digital certificates securely and limit access to authorized personnel only.
- Be aware of phishing attempts and verify the authenticity of emails before signing.
Examples of using digital signatures in Outlook 365
Digital signatures in Outlook 365 can be utilized in various scenarios, such as:
- Signing contracts and agreements to ensure authenticity.
- Securing confidential communications between parties.
- Providing proof of identity for sensitive transactions.
- Enhancing the credibility of business communications.
Sending & Signing Methods in Outlook 365
Outlook 365 supports multiple methods for sending and signing documents electronically. Users can:
- Send emails with attached documents that require digital signatures.
- Use the built-in signing feature to sign emails directly.
- Integrate with airSlate SignNow for a streamlined eSignature process, allowing for easy document management and tracking.
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FAQs
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What is the process for how to add digital signature in Outlook 365?
To add a digital signature in Outlook 365, you first need to ensure you have a valid digital certificate. Go to 'File,' select 'Options,' and then 'Trust Center.' Here, you can access 'Trust Center Settings,' followed by 'Email Security,' where you can add your digital signature. This straightforward method allows for secure and verified email communication.
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Can I use airSlate SignNow to facilitate my digital signature process in Outlook 365?
Yes, airSlate SignNow seamlessly integrates with Outlook 365, enhancing your ability to send and eSign documents. By using airSlate SignNow, you can streamline the process of how to add digital signature in Outlook 365, making it faster and more efficient. This integration ensures all your signing needs are met in one convenient platform.
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What are the benefits of using airSlate SignNow for digital signatures in Outlook 365?
Using airSlate SignNow allows businesses to add digital signatures in Outlook 365 easily, enhancing your email communication. The benefits include improved security, faster turnaround times for documents, and better compliance with legal standards. This makes it an ideal choice for organizations looking to optimize their signature processes.
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Is there a mobile app for airSlate SignNow that helps with adding digital signatures?
Yes, airSlate SignNow offers a mobile app that allows you to manage your documents and add digital signatures on the go. This feature is particularly useful for busy professionals who need to know how to add digital signature in Outlook 365 while away from their desks. The app is user-friendly and facilitates quick and secure signing from anywhere.
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What pricing options does airSlate SignNow offer for businesses looking to add digital signatures?
airSlate SignNow provides flexible pricing options tailored to the needs of various businesses looking to add digital signatures. Plans are available based on the number of users, features, and level of support required. For detailed pricing information, visit the airSlate SignNow website to find a plan that suits your organization's requirements.
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Are there any tutorials available on how to add a digital signature in Outlook 365 using airSlate SignNow?
Yes, airSlate SignNow offers comprehensive tutorials and resources to guide users on how to add digital signature in Outlook 365. These tutorials include step-by-step instructions, video guides, and FAQs to help you navigate the process. These resources ensure you can utilize the features effectively and maximize your experience with airSlate SignNow.
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What type of customer support does airSlate SignNow provide for users learning to add digital signatures?
airSlate SignNow offers robust customer support for users, including assistance with how to add digital signature in Outlook 365. Customers can access support via chat, email, or phone, ensuring that you receive timely help as needed. Additionally, the online knowledge base is rich with information to solve common issues and enhance user experience.
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