Explore popular eSignature features: how to make a virtual signature

What is a virtual signature?

A virtual signature, often referred to as an eSignature, is a digital representation of a person's intent to agree to the contents of a document. It serves the same legal purpose as a handwritten signature but is created and applied electronically. Virtual signatures are commonly used in various documents, including contracts, agreements, and forms, enabling users to sign documents quickly and securely without the need for physical paperwork.

How to use a virtual signature

Using a virtual signature involves several straightforward steps. First, users can create their signature using airSlate SignNow's intuitive interface, which allows for drawing, typing, or uploading an image of their signature. Once created, the signature can be applied to any document within the platform. Users can fill out the necessary fields, add their virtual signature, and send the completed document for signature to other parties. This process streamlines document management and enhances collaboration.

Steps to complete a virtual signature

Completing a virtual signature involves a few simple steps:

• Access the document you wish to sign within airSlate SignNow.
• Fill out any required fields in the document.
• Select the option to add your virtual signature.
• Choose your preferred method for creating or inserting your signature.
• Position your signature appropriately on the document.
• Review the document for accuracy and completeness.
• Save and send the document for signature or store it securely.

Legal use of a virtual signature

In the United States, virtual signatures are legally recognized under the Electronic Signatures in Global and National Commerce (ESIGN) Act and the Uniform Electronic Transactions Act (UETA). These laws establish that eSignatures hold the same legal weight as traditional handwritten signatures, provided that both parties consent to use electronic signatures. It is essential for users to ensure that their virtual signature process complies with applicable state and federal regulations.

Security & Compliance Guidelines

When using virtual signatures, it is crucial to adhere to security and compliance guidelines to protect sensitive information. airSlate SignNow employs advanced encryption methods to safeguard documents during transmission and storage. Users should also ensure that they are using secure passwords and enabling two-factor authentication where possible. Regular audits and compliance checks can help maintain the integrity of the eSignature process and ensure adherence to legal standards.

Documents you can sign

Virtual signatures can be applied to a wide range of documents, including but not limited to:

• Contracts and agreements
• Non-disclosure agreements (NDAs)
• Employment forms and HR documents
• Tax forms
• Real estate documents
• Invoices and billing statements

Sending & signing methods

airSlate SignNow offers multiple methods for sending and signing documents, ensuring flexibility for users. Documents can be sent for signature via web browsers, mobile devices, or the dedicated airSlate SignNow app. Users can choose to send documents directly to recipients or request signatures from multiple parties simultaneously. The platform also provides tracking features, allowing users to monitor the status of their documents throughout the signing process.