Discover How to Easily Update Your Outlook Email Signature with airSlate SignNow

  • Quick to start
  • Easy-to-use
  • 24/7 support

Award-winning eSignature solution

Simplified document journeys for small teams and individuals

eSign from anywhere
Upload documents from your device or cloud and add your signature with ease: draw, upload, or type it on your mobile device or laptop.
Prepare documents for sending
Drag and drop fillable fields on your document and assign them to recipients. Reduce document errors and delight clients with an intuitive signing process.
Secure signing is our priority
Secure your documents by setting two-factor signer authentication. View who made changes and when in your document with the court-admissible Audit Trail.
Collect signatures on the first try
Define a signing order, configure reminders for signers, and set your document’s expiration date. signNow will send you instant updates once your document is signed.

We spread the word about digital transformation

signNow empowers users across every industry to embrace seamless and error-free eSignature workflows for better business outcomes.

80%
completion rate of sent documents
80% completed
1h
average for a sent to signed document
20+
out-of-the-box integrations
96k
average number of signature invites sent in a week
28,9k
users in Education industry
2
clicks minimum to sign a document
14.3M
API calls a week
code
code
be ready to get more

Why choose airSlate SignNow

    • Free 7-day trial. Choose the plan you need and try it risk-free.
    • Honest pricing for full-featured plans. airSlate SignNow offers subscription plans with no overages or hidden fees at renewal.
    • Enterprise-grade security. airSlate SignNow helps you comply with global security standards.
illustrations signature
walmart logo
exonMobil logo
apple logo
comcast logo
facebook logo
FedEx logo

Your complete how-to guide - how to update outlook email signature

Self-sign documents and request signatures anywhere and anytime: get convenience, flexibility, and compliance.

How to Update Outlook Email Signature

Updating your Outlook email signature is an important step to ensure your professional communication looks polished and consistent. Follow the steps below to customize your signature to reflect your personal or business branding.

Step-by-step Guide to Update Outlook Email Signature:

  1. Launch Outlook and navigate to the File menu.
  2. Click on Options and then select Mail.
  3. Under the Compose messages section, click on Signatures.
  4. Choose the email account you want to update the signature for or create a new one.
  5. Click on New to create a new signature or select an existing one to edit.
  6. Customize the signature by adding text, images, links, or formatting.
  7. Once satisfied with the changes, click Save to apply the new signature to your outgoing emails.
  8. Compose a new email to see the updated signature in action.

By following these simple steps, you can easily update your Outlook email signature to make a lasting impression on your recipients. Showcase your professionalism and personal style with a customized email signature today!

CTA: Start updating your Outlook email signature now to elevate your email communications.

How it works

Select a PDF file and upload it
Add fillable fields and apply your eSignature
Send the document to recipients for signing

Rate your experience

4.6
1636 votes
Thanks! You've rated this eSignature
Collect signatures
24x
faster
Reduce costs by
$30
per document
Save up to
40h
per employee / month

What is the how to update outlook email signature

The document titled "how to update outlook email signature" serves as a guide for users looking to modify their email signature in Microsoft Outlook. An email signature is a block of text that is automatically appended at the end of an email message, typically containing the sender's name, contact information, and other relevant details. This document outlines the necessary steps and considerations for updating this signature, ensuring that users maintain a professional appearance in their email communications.

Steps to complete the how to update outlook email signature

Updating your Outlook email signature involves a few straightforward steps. First, access Outlook and navigate to the settings menu. From there, locate the "Mail" section and select "Signatures." In this area, you can create a new signature or edit an existing one. It is important to format the signature correctly, ensuring it includes essential information such as your name, title, company name, and contact details. Once you have made the necessary changes, save your signature, and it will automatically appear in your outgoing emails.

Key elements of the how to update outlook email signature

When updating your Outlook email signature, certain key elements should be included for clarity and professionalism. These elements typically consist of:

  • Name: Your full name should be prominently displayed.
  • Title: Include your job title or position within the company.
  • Company Name: Clearly state the name of your organization.
  • Contact Information: Provide your phone number and email address.
  • Website: If applicable, include a link to your company's website.
  • Social Media Links: Add links to professional social media profiles, if relevant.

Examples of using the how to update outlook email signature

Examples of effective email signatures can guide users in crafting their own. For instance, a simple signature might look like this:

John Doe
Marketing Manager
ABC Corporation

john.doe@abccorp.com

This example includes all essential elements and presents them in a clear, organized manner. Users can adapt this format to suit their personal style while ensuring all necessary information is included.

Security & Compliance Guidelines

When updating an email signature, it is crucial to adhere to security and compliance guidelines. Ensure that any personal information shared is appropriate and does not violate privacy regulations. For businesses, it may be necessary to include disclaimers or confidentiality notices in the signature to protect sensitive information. Regularly review and update the signature to reflect any changes in contact information or company policies, thereby maintaining compliance with industry standards.

Digital vs. Paper-Based Signing

Understanding the difference between digital and paper-based signing is important when considering how to update your email signature. Digital signatures are more secure and efficient, allowing for quicker communication and document processing. They eliminate the need for printing, signing, and scanning documents, streamlining workflows. In contrast, paper-based signatures can lead to delays and increased costs. By utilizing digital signatures in conjunction with an updated email signature, users can enhance their professionalism and efficiency in communications.

be ready to get more

Get legally-binding signatures now!

  • Best ROI. Our customers achieve an average 7x ROI within the first six months.
  • Scales with your use cases. From SMBs to mid-market, airSlate SignNow delivers results for businesses of all sizes.
  • Intuitive UI and API. Sign and send documents from your apps in minutes.

FAQs

Below is a list of the most common questions about digital signatures. Get answers within minutes.

Related searches to how to update outlook email signature

update signature in outlook 365
How to update outlook email signature on iphone
how to edit signature in outlook online
how to change signature in outlook app
how to change signature in outlook windows 10
how to change signature in outlook mac
how to change email signature in gmail
how to change email signature on iphone
be ready to get more

Join over 28 million airSlate SignNow users

be ready to get more

Get legally-binding signatures now!