Start Your eSignature Journey: Online Signatures

Quick-start guide on how to use online signatures feature

Is your organization ready to decrease inefficiencies by three-quarters or higher? With airSlate SignNow eSignature, weeks of contract negotiation become days, and hours of signature collection turn into minutes. You won't need to learn everything from scratch due to the user-friendly interface and easy-to-follow guides.

Complete the following steps below to use the online signatures functionality in minutes:

1. Open your web browser and access signnow.com.
2. Sign up for a free trial run or log in using your electronic mail or Google/Facebook credentials.
3. Select User Avatar -> My Account at the top-right corner of the webpage.
4. Customize your User Profile by adding personal information and altering settings.
5. Design and manage your Default Signature(s).
6. Return to the dashboard webpage.
7. Hover over the Upload and Create button and select the needed option.
8. Click the Prepare and Send key next to the document's name.
9. Type the email address and name of all signers in the pop-up window that opens.
10. Use the Start adding fields menu to begin to edit file and self sign them.
11. Click on SAVE AND INVITE when completed.
12. Continue to configure your eSignature workflow employing more features.

It couldn't be simpler to use the online signatures feature. It's accessible on your mobile devices as well. Install the airSlate SignNow application for iOS or Android and manage your customized eSignature workflows even when on the go. Put away printing and scanning, time-consuming submitting, and costly document delivery.

What is online signatures

Online signatures, also known as electronic signatures or eSignatures, are digital representations of a person's intent to agree to the content of a document. They serve the same purpose as traditional handwritten signatures but are created and managed electronically. This method simplifies the signing process, allowing individuals and businesses to execute agreements quickly and efficiently without the need for physical paperwork. Online signatures are legally recognized in the United States under the Electronic Signatures in Global and National Commerce (ESIGN) Act and the Uniform Electronic Transactions Act (UETA).

How to use online signatures

Using online signatures involves a straightforward process. First, users can upload the document they need to sign onto a platform like airSlate SignNow. Next, they can fill out any required fields within the document, such as names, dates, or additional information. Once the document is prepared, users can send it for signature to one or more recipients by entering their email addresses. Recipients receive a notification, allowing them to review and eSign the document from any device with internet access. After all parties have signed, the completed document is securely stored and can be easily shared or downloaded.

Steps to complete the online signatures

Completing online signatures involves several key steps:

1. Upload the document: Start by selecting the document you wish to sign and upload it to the airSlate SignNow platform.
2. Fill out the document: Enter any necessary information in the designated fields, such as your name and date.
3. Request signatures: Enter the email addresses of the individuals who need to sign the document and send it for signature.
4. Review and sign: Each recipient will receive an email notification to review the document and provide their signature electronically.
5. Complete and store: Once all signatures are obtained, the document is finalized and securely stored for future reference.

Legal use of online signatures

Online signatures are legally binding in the United States, provided they meet certain criteria established by the ESIGN Act and UETA. For an electronic signature to be valid, it must demonstrate the signer's intent to sign, be associated with the document, and allow for the identification of the signer. Additionally, parties involved should agree to conduct transactions electronically. Businesses must also ensure that their online signature processes comply with relevant state laws, as some states may have specific regulations regarding electronic signatures.

Security & Compliance Guidelines

Ensuring the security and compliance of online signatures is crucial for protecting sensitive information. Users should select a platform that employs robust encryption methods to safeguard data during transmission and storage. Compliance with industry standards, such as the General Data Protection Regulation (GDPR) and the Health Insurance Portability and Accountability Act (HIPAA), is also essential for businesses handling personal or health-related information. Implementing multi-factor authentication can further enhance security by verifying the identity of signers before they access documents.

Documents You Can Sign

Online signatures can be applied to a wide variety of documents, including but not limited to:

• Contracts and agreements
• Legal documents
• HR forms, such as employee onboarding documents
• Invoices and purchase orders
• Tax forms and financial documents

This flexibility allows businesses and individuals to streamline their workflows and reduce reliance on paper-based processes.