Revolutionize Your Outlook Mail with an Effortless Signature Change Process

  • Quick to start
  • Easy-to-use
  • 24/7 support

Award-winning eSignature solution

Simplified document journeys for small teams and individuals

eSign from anywhere
Upload documents from your device or cloud and add your signature with ease: draw, upload, or type it on your mobile device or laptop.
Prepare documents for sending
Drag and drop fillable fields on your document and assign them to recipients. Reduce document errors and delight clients with an intuitive signing process.
Secure signing is our priority
Secure your documents by setting two-factor signer authentication. View who made changes and when in your document with the court-admissible Audit Trail.
Collect signatures on the first try
Define a signing order, configure reminders for signers, and set your document’s expiration date. signNow will send you instant updates once your document is signed.

We spread the word about digital transformation

signNow empowers users across every industry to embrace seamless and error-free eSignature workflows for better business outcomes.

80%
completion rate of sent documents
80% completed
1h
average for a sent to signed document
20+
out-of-the-box integrations
96k
average number of signature invites sent in a week
28,9k
users in Education industry
2
clicks minimum to sign a document
14.3M
API calls a week
code
code
be ready to get more

Why choose airSlate SignNow

    • Free 7-day trial. Choose the plan you need and try it risk-free.
    • Honest pricing for full-featured plans. airSlate SignNow offers subscription plans with no overages or hidden fees at renewal.
    • Enterprise-grade security. airSlate SignNow helps you comply with global security standards.
illustrations signature
walmart logo
exonMobil logo
apple logo
comcast logo
facebook logo
FedEx logo

Your complete how-to guide - outlook mail change signature

Self-sign documents and request signatures anywhere and anytime: get convenience, flexibility, and compliance.

Outlook Mail Change Signature

If you want to update your email signature in Outlook Mail, follow these simple steps to achieve a professional and personalized touch to your emails.

How to Change Your Signature in Outlook Mail:

  1. Launch Outlook Mail in your web browser.
  2. Click on the settings gear icon and select 'View all Outlook settings.'
  3. Navigate to the Mail tab and locate the 'Compose and reply' section.
  4. Scroll down to 'Email signature' and enter your new signature text.
  5. Customize the font, size, color, and alignment to suit your preferences.
  6. Click Save to apply your changes.
  7. Compose a new email to see your updated signature in action.

Changing your email signature in Outlook Mail is a quick and easy process that can leave a lasting impression on your recipients. Take advantage of this feature to add a professional touch to your emails today!

For more email tips and tricks, check out our blog for insightful articles and guides.

How it works

Upload a form or use a template
Create your legally-binding eSignature
Sign & save the document instantly

Rate your experience

4.6
1648 votes
Thanks! You've rated this eSignature
Collect signatures
24x
faster
Reduce costs by
$30
per document
Save up to
40h
per employee / month

What is the outlook mail change signature

The Outlook mail change signature refers to the process of updating or modifying the email signature that automatically appears at the end of emails sent from Microsoft Outlook. This signature can include various elements such as your name, title, company name, contact information, and even logos or images. Updating your email signature is essential for maintaining a professional appearance and ensuring that recipients have your most current contact details.

How to use the outlook mail change signature

To effectively use the Outlook mail change signature, you can follow these steps:

  • Open Microsoft Outlook and navigate to the File menu.
  • Select Options, then Mail, and click on Signatures.
  • In the Signatures and Stationery window, you can create a new signature or modify an existing one.
  • Input your desired information, including text, images, and formatting.
  • Set the default signature for new emails and replies/forwards, if necessary.
  • Save your changes and close the window.

Key elements of the outlook mail change signature

When creating or updating your Outlook mail change signature, consider including the following key elements:

  • Name: Your full name should be prominently displayed.
  • Title: Include your job title for professional context.
  • Company Name: Clearly state the name of your organization.
  • Contact Information: Provide your phone number and email address.
  • Website: If applicable, include a link to your company's website.
  • Social Media Links: Consider adding links to professional social media profiles.

Steps to complete the outlook mail change signature

Completing the Outlook mail change signature involves a straightforward process:

  • Access the Signatures settings through the Outlook Options menu.
  • Create a new signature or select an existing one to edit.
  • Add or update the desired information in the text box provided.
  • Format the text as needed, using available tools for font style, size, and color.
  • Insert images or logos by using the insert image option.
  • Designate the signature as the default for new messages and replies.
  • Save your changes and test the signature by composing a new email.

Legal use of the outlook mail change signature

Understanding the legal implications of an email signature is crucial. An email signature can serve as a form of identification and may be considered a part of the communication record. For businesses, it is important to ensure that the signature complies with relevant laws and regulations, such as including disclaimers or confidentiality notices if necessary. This practice can help protect sensitive information and clarify the intent of the communication.

Security & Compliance Guidelines

When using the Outlook mail change signature, it is essential to adhere to security and compliance guidelines. Here are some best practices:

  • Regularly update your signature to reflect accurate information.
  • Avoid including sensitive personal information that could be misused.
  • Ensure that any images or logos used are secure and free from malware.
  • Utilize secure email practices to protect your communications.
  • Consider including a confidentiality notice if your emails contain sensitive information.
be ready to get more

Get legally-binding signatures now!

  • Best ROI. Our customers achieve an average 7x ROI within the first six months.
  • Scales with your use cases. From SMBs to mid-market, airSlate SignNow delivers results for businesses of all sizes.
  • Intuitive UI and API. Sign and send documents from your apps in minutes.

FAQs

Below is a list of the most common questions about digital signatures. Get answers within minutes.

Related searches to outlook mail change signature

how to change signature in outlook office 365
Outlook mail change signature online
Outlook mail change signature iphone
how to add signature in outlook 365
how to change signature in outlook windows 10
how to change signature in outlook app
outlook signature template
how to edit signature in outlook online
be ready to get more

Join over 28 million airSlate SignNow users

be ready to get more

Get legally-binding signatures now!