How do you put multiple signatures on one document?

First, click on the document on your dashboard that you'd like multiple people to sign. Then click on 'Edit Signers' to add additional signers to your document. Select a signer and add the fields you'd like that signer to fill out on your document. Repeat the same process for each signer.

How do I create a specimen signature?

Write your signature on a piece of airSlate SignNow. Scan the page and save it on your computer in a common file format: . ... On the Insert tab, click Pictures > Picture from File. Browse to the picture you want to insert, select it, and then click Insert.

How do I bulk send airSlate SignNow?

Upload your document into airSlate SignNow, and use tags to specify what information you need from your signers. Upload your document into airSlate SignNow, and use tags to specify what information you need from your signers. Create a . ... Create a . ... Send the document to everyone on the list. ... Send the document to everyone on the list.

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Electronic Signature
Features
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Bulk Send Signature Made Easy

Bulk Send Signature with SignNow

Get rid of paper and automate document processing for higher efficiency and endless opportunities. Sign any papers from a comfort of your home, quick and feature-rich. Experience a better strategy for doing business with airSlate SignNow.

See how it works!Click here to sign a sample doc

Award-winning eSignature solution

Why use Bulk Send signature for high-volume workflows

Bulk Send signature streamlines repetitive signing tasks by distributing identical documents to large recipient lists while maintaining individual audit trails. It reduces manual send time, centralizes field placement, and integrates with common storage or CRM systems to improve consistency across batches.

Roles and permissions for team-based Bulk Send workflows

Administrator

Administrators manage account-wide settings, user provisioning, and security policies. They audit bulk send activity, assign roles, and configure integrations with systems such as CRM or cloud storage to ensure consistent enterprise behavior and compliance.

Sender

Senders create templates, map recipient data, and initiate Bulk Send batches. They are responsible for preparing documents, validating CSV imports, monitoring batch progress, and coordinating remedial actions for failed deliveries to ensure timely completion.

Core capabilities that support scalable Bulk Send signature

Key features enable repeatable batch deliveries, consistent field placement, and visibility across recipients to support legal, real estate, HR, and sales processes that require many signatures at once.

Batch delivery

Send one document to hundreds or thousands of recipients from a single template while preserving individual signing sessions and audit trails for every envelope.

CSV mapping

Map columns from an imported CSV to form fields so each recipient receives populated fields without manual edits for every envelope in the batch.

Template reuse

Save preconfigured documents as templates with fixed signing roles and fields to reduce setup time and ensure consistent document structure across sends.

Status dashboard

View batch-level and recipient-level statuses, filter by completion state, and export reports to track progress and follow up on outstanding signatures.

Role-based access

Assign send, manage, and admin permissions so teams can collaborate on bulk sends while limiting access to sensitive documents or recipient data.

Audit logging

Maintain tamper-evident, time-stamped audit records for each transaction that capture signer events, IP addresses, and consent statements for compliance.

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Integrations and templates that simplify Bulk Send signature

Integrations with common productivity and storage tools reduce manual steps by enabling direct sends from documents, CRM records, and cloud folders while templates accelerate standard batch workflows.

Google Docs integration

Send documents directly from Google Docs or Drive using stored templates and mapped fields so teams can initiate Bulk Send without manual downloads or re-uploads.

CRM connectivity

Integrate with CRMs like Salesforce to pull contact lists and merge record data into templates, triggering bulk sends from campaign or opportunity pipelines.

Cloud storage sync

Connect Dropbox and other cloud providers to select source documents and save completed PDFs automatically to chosen folders for centralized retention.

Template library

Maintain an organized template repository with role definitions and prefilled fields to standardize documents across teams and reduce setup errors.

How Bulk Send signature distributes and tracks documents

Bulk Send signature automates individualized deliveries from a single template, ensuring each recipient receives a unique signing link and audit record while the sender monitors batch progress.

Add recipients: Import or paste the recipient roster with contact details.
Personalize fields: Link CSV columns to form fields for dynamic content.
Dispatch batch: Send all envelopes at once using the Bulk Send action.
Monitor status: Review per-recipient status, completions, and errors.

Collect signatures

24x

faster

Reduce costs by

$30

per document

Save up to

40h

per employee / month

Quick setup: Prepare and launch a Bulk Send

Follow these core steps to prepare a batch send and manage multiple recipients with consistent fields and tracking.

01

Prepare recipient list: Create a CSV with name, email, and custom mapped fields.
02

Upload document: Add the template or agreement to the Bulk Send workflow.
03

Map signature fields: Place required fields and map CSV columns to fields.
04

Start batch send: Validate the list and dispatch the batch to recipients.

Audit trail setup and recordkeeping for batch transactions

Ensure each batch produces complete logs and accessible exportable records so transactions meet internal and regulatory audit requirements.

01

Enable logging:

Turn on detailed event capture.

02

Capture signer events:

Record clicks, views, and signatures.

03

Timestamp records:

Include precise UTC timestamps.

04

Store copies:

Save completed PDFs securely.

05

Access logs:

Restrict and monitor access.

06

Export records:

Generate CSV or PDF exports.

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Why choose airSlate SignNow

Free 7-day trial. Choose the plan you need and try it risk-free.
Honest pricing for full-featured plans. airSlate SignNow offers subscription plans with no overages or hidden fees at renewal.
Enterprise-grade security. airSlate SignNow helps you comply with global security standards.

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Configuring automation and batch behavior for Bulk Send

Define the workflow settings that control batch size, retries, reminders, and data mapping to ensure predictable, auditable bulk deliveries.

Setting Name	Configuration
Recipient List Source	CSV import or CRM
Trigger Mechanism	Manual send or API
Reminder Frequency	48 hours
Batch Size Limit	1,000 recipients
Error Handling Policy	Retry then notify

Supported devices and browser considerations for Bulk Send

Bulk Send signature works across modern desktop browsers, mobile web, and native apps but has platform-specific behavior for large batches and CSV handling.

Desktop browsers: Chrome, Edge, Firefox supported.
Mobile devices: iOS and Android via native app or mobile web.
CSV handling: Best performed on desktop for large lists.

Security and authentication elements for Bulk Send

Data encryption: At rest and in transit

Access controls: Role-based permissions

Multi-factor authentication: Optional for senders and admins

Audit logs: Tamper-evident event records

Consent capture: Embedded ESIGN-compliant statements

HIPAA support: Available with controls

Practical use cases for Bulk Send signature across industries

Bulk Send signature accelerates repetitive signature needs in HR, finance, and field operations where identical documents must reach many recipients with secure tracking.

HR onboarding

New hires receive standard onboarding documents for signature, populated with employee-specific data

Maps CSV employee fields into the onboarding template
Ensures faster completion and fewer setup errors for HR teams

Resulting in consistent, auditable onboarding records and reduced administrative load.

Mass policy acknowledgements

Companies distribute updated policy acknowledgements to all staff using a single template and recipient list

Uses role-based distribution and tracking features
Provides verifiable evidence of employee receipt and consent for compliance audits

Leading to centralized records and clearer compliance reporting for internal teams.

Best practices to ensure secure, accurate Bulk Send signature

Applying consistent processes and validations reduces errors and improves compliance when sending documents in bulk.

Validate recipient data before sending

Confirm emails and required fields in the CSV before initiating a bulk send. Run a small test batch to check field mappings, dynamic content, and role assignments to avoid widespread errors or failed deliveries.

Use templates with locked fields

Create templates that lock fixed content and signing roles so only designated fields remain editable. This prevents accidental changes and preserves consistency across all recipients while simplifying the sender's setup process.

Enable detailed audit logging

Configure comprehensive event capture, including timestamps, IP addresses, and consent statements. Maintain exportable audit reports for retention, legal review, and internal compliance checks to support ESIGN and UETA requirements.

Limit batch size and monitor performance

For very large distributions, chunk recipient lists into manageable batches and monitor sending metrics so retries and failures are isolated. This reduces risk of rate limiting, delivery delays, and system strain.

Connect airSlate SignNow to your apps

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Data accuracy, security, and compliance

airSlate SignNow is committed to protecting your sensitive information by complying with global industry-specific

Learn more about security

FAQs and troubleshooting for common Bulk Send signature issues

Answers to frequent questions and steps to resolve typical issues encountered when preparing or sending bulk signature batches.

Why did some recipients not receive the email?
Check CSV formatting and the email column for typos; confirm sender reputation and anti-spam settings. Review bounce logs and retry failed addresses after correction. Also verify that the batch did not exceed any account-specific sending limits which can pause further deliveries.
What causes field mapping errors in a bulk send?
Field mapping problems usually stem from mismatched CSV headers or inconsistent data types. Ensure header names exactly match the field keys and that required columns contain values for every row. Run a small test batch to validate mapping before full send.
How can I track which recipients completed signing?
Use the batch status dashboard to filter completed, pending, and failed recipients. Export a status report for a deterministic snapshot. For automation, configure webhook notifications or poll the API for per-recipient status updates.
What should I do if the system rate-limits my sends?
Split large lists into smaller batches and add brief pauses between sends. Review account plan limits and consider adjusting batch size or coordinating with support for higher throughput if needed for consistent high-volume operations.
How are completed documents stored and accessed?
Completed PDFs and audit logs are saved per transaction and can be automatically stored in connected cloud folders. Ensure retention policies are configured and that access controls restrict who can download or export completed files.
How do I ensure Bulk Send is legally enforceable?
Capture explicit consent, include ESIGN-compliant consent language, and enable audit logging. Maintain identity verification appropriate to the transaction’s risk level and document the process to support enforceability under ESIGN and UETA.

Feature comparison: Bulk Send capabilities across platforms

Compare Bulk Send availability, API support, and common technical limits among leading eSignature providers to inform tool selection for high-volume needs.

Criteria	signNow (Featured)	DocuSign	Adobe Acrobat Sign
Bulk Send availability
API access	Included	Included	Included
Max recipients per batch	1,000	5,000	2,000
HIPAA-ready options	Optional	Optional	Optional

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Retention and backup guidance for Bulk Send documents

Define retention schedules and backup procedures to align document storage with legal, corporate, and operational requirements.

Default retention period:

7 years

Long-term archival policy:

Archive to cold storage annually

Automated deletion schedule:

Delete after retention expires

Export and backup cadence:

Weekly exports to secure storage

Legal hold process:

Suspend deletion on legal hold

Cost and plan comparison for high-volume eSignature usage

Pricing and plan structure can affect total cost for bulk sends; compare starting price guidance, bulk features, and API accessibility across vendors.

Provider	signNow (Featured)	DocuSign	Adobe Acrobat Sign	Dropbox Sign	PandaDoc
Starting price guidance	From $8/user/month	From $10/user/month	From $14.99/user/month	From $15/user/month	From $19/user/month
Bulk Send included	Yes on business tiers	Available on business tiers	Included on many plans	Available on advanced plans	Included on select plans
API access	Available on API plans	Available via paid API	Included with enterprise	API via Dropbox Sign plans	API on business plans
Free trial availability	Trial available	Trial available	Trial available	Trial available	Trial available
Enterprise discounts	Volume discounts offered	Custom enterprise pricing	Negotiated enterprise rates	Custom enterprise pricing	Enterprise pricing available

Simplify complex workflows

Create, execute, and manage workflows of any complexity, electronically from virtually anywhere. Scalable eSignature capabilities allow you to share documents with the right people in the correct order and define roles for each recipient. Execute document workflows faster and easier than ever before.

Automate document management

Optimize complex signing processes with airSlate SignNow’s powerful features to enhance your business. Control your automated eSignature workflows to ensure they're running at peak performance with instant notifications and reminders.

Optimize in team collaboration

Bring teams together in a secure, shared environment. Manage documents, use form templates and notifications to create more efficient cross-organization collaboration. Free your employees from having to spend time on repetitive activities so that they can focus on valuable, business-critical tasks.

Integrate into your existing systems

Run your projects with industry-leading integration. Collect Salesforce, Microsoft Teams, and SharePoint all in one business flow. Connect your software to a single system for endless possibilities and more productiveness.

Stay compliant with industry-leading data protection

Feel safe with the knowledge that your information remains secure by the latest in encryption security. airSlate SignNow is GDPR and eIDAS certified and gives you awareness into your signing experience with court-admissible audit trails. Configure user access permissions and rights to manage who has access to what.

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