Documenting an ink signed copy ensures continuity between physical and digital records, preserves evidentiary context, and reduces risk when counterparties or regulations require a wet original alongside electronic signatures.
A Compliance Officer defines when an ink signed copy is required, documents the retention period, and audits processes to ensure any scanned originals are linked to the electronic transaction and stored under approved access controls.
A Records Manager oversees intake, scanning standards, and indexing of ink-signed originals so they are searchable and lifecycle-managed alongside electronic signature records in a secure repository.
Legal, real estate, healthcare, and government teams frequently balance digital signatures with ink-signed originals for select documents.
Teams adopt standard procedures to capture, scan, and attach ink signed copies to electronic records to preserve continuity and compliance.
Attach scanned PDFs or images to a transaction record so the ink-signed original is preserved alongside the electronic audit trail and accessible to authorized users.
Add metadata fields at send time to capture instructions, tracking numbers, or receipt confirmations that link a physical document to its electronic counterpart for clear traceability.
A detailed event log records send, view, and attachment actions so any uploaded ink-signed copy is tied to the same transaction history for evidentiary context.
Role-based permissions limit who can upload or download scanned originals, ensuring only authorized staff can manage sensitive ink-signed documents.
| Workflow Configuration Field Name signNow | Default Configuration Value Example Set |
|---|---|
| Default Reminder Frequency Hours Display | 48 hours |
| Required Scan Resolution and Format | 300 DPI PDF |
| Upload Verification and Metadata Fields | Transaction ID required |
| Retention Policy Linkage | 90 days minimum |
| Access Restriction Group Assignment | Records Managers only |
Capture quality, secure upload paths, and user authentication are core technical requirements when integrating scanned ink-signed documents.
Ensure devices used for scanning enforce encryption, require user authentication, and follow a defined naming convention before uploading scans into the document management or signNow transaction.
A title company required original borrower signatures for a mortgage addendum
Resulting in a combined file preserved with the electronic closing audit trail for lender and regulatory review.
A clinic accepted eSignatures but retained wet-signed consent for certain procedures
Leading to consistent medical records that meet internal policy and HIPAA documentation requirements.
| Top U.S. eSignature Providers Compared | signNow (Recommended) | DocuSign | Adobe Sign |
|---|---|---|---|
| Request wet signature instruction field | |||
| Attach scanned documents to transactions | |||
| HIPAA-ready configuration options | |||
| Bulk scan attachment capability | Limited | Limited |
| Providers and Plans Compared | signNow (Recommended) | DocuSign | Adobe Sign | Dropbox Sign | PandaDoc |
|---|---|---|---|---|---|
| Starting monthly price per user | From $8/user/month billed annually | From $10/user/month billed annually | From $9.99/user/month billed annually | From $12/user/month billed annually | From $19/user/month billed annually |
| Annual billing typical discount | Yes, annual discounts available | Yes, annual discounts available | Yes, annual discounts available | Yes, annual discounts available | Yes, annual discounts available |
| Free tier or trial availability | Free trial available | Free trial available | Free trial available | Free trial available | Free trial available |
| Enterprise-level document controls | Enterprise plans include advanced controls | Enterprise available | Enterprise available | Enterprise available | Enterprise available |
| Support for HIPAA and advanced compliance | HIPAA support options available | HIPAA support options available | HIPAA available via enterprise | HIPAA upon request | HIPAA upon request |
Create, execute, and manage workflows of any complexity, electronically from virtually anywhere. Scalable eSignature capabilities allow you to share documents with the right people in the correct order and define roles for each recipient. Execute document workflows faster and easier than ever before.
Optimize complex signing processes with airSlate SignNow’s powerful features to enhance your business. Control your automated eSignature workflows to ensure they're running at peak performance with instant notifications and reminders.
Bring teams together in a secure, shared environment. Manage documents, use form templates and notifications to create more efficient cross-organization collaboration. Free your employees from having to spend time on repetitive activities so that they can focus on valuable, business-critical tasks.
Run your projects with industry-leading integration. Collect Salesforce, Microsoft Teams, and SharePoint all in one business flow. Connect your software to a single system for endless possibilities and more efficiency.
Feel confident understanding that your information remains secure by the most recent in encryption security. airSlate SignNow is GDPR and eIDAS certified and provides you visibility into your signing experience with court-admissible audit trails. Set up user authorization and rights to manage who has access to what.
