What is Form 137 and How is it Used in Schools?

Definition and Meaning of Form 137

Form 137, often referred to as the Old Permanent Record, is a crucial document used in educational institutions in the United States. It serves as an official record of a student's academic history, detailing their grades, attendance, and other significant academic achievements. This form is essential for various administrative processes, including transferring between schools, applying for scholarships, and verifying educational qualifications for employment.

The information contained in Form 137 includes:

• Personal Information: This section records the student’s name, date of birth, and parents' names.
• Academic Records: It lists grades achieved in subjects across grading periods, providing a comprehensive overview of the student's academic performance.
• Attendance Records: This includes a tally of days present and absent, which can be vital for assessing a student’s engagement and participation.
• Character Assessments: Some versions of Form 137 may also include evaluations of the student's character and behavior in school.

How to Fill Out Form 137

Filling out Form 137 requires careful attention to detail to ensure accuracy. Here’s a step-by-step guide:

• Gather Required Information: Collect all necessary personal and academic details, including grades and attendance records.
• Complete Personal Information: Enter the student's full name, date of birth, and parents' names in the designated fields.
• Input Academic Records: Fill in the grades for each subject for every grading period. Ensure that the grades are accurate and reflect the student’s performance.
• Document Attendance: Record the total number of days the student was present and absent during the academic year.
• Review and Verify: Before finalizing the form, review all entries for accuracy. It may be helpful to have a teacher or administrator verify the information.

Who Typically Uses Form 137?

Form 137 is primarily used by various stakeholders in the education system, including:

• Students: They need this form when transferring schools or applying for scholarships.
• Parents: Parents may require the form to understand their child's academic progress and for administrative purposes.
• School Administrators: They use it to maintain accurate academic records and facilitate student transfers.
• Employers: Some employers may request Form 137 as part of the hiring process to verify a candidate’s educational background.

Legal Use of Form 137

Form 137 is legally recognized as an official academic record in educational settings. Its use is governed by various regulations, ensuring that the information provided is accurate and confidential. Schools must comply with privacy laws, such as the Family Educational Rights and Privacy Act (FERPA), which protects students' educational records. Unauthorized access or distribution of Form 137 can lead to legal repercussions for educational institutions.

Key Elements of Form 137

Understanding the key elements of Form 137 is essential for effective use. The main components include:

• Student Identification: This includes the full name and identification number of the student.
• Grade Records: Detailed grades for each subject across different grading periods.
• Attendance Summary: A summary of attendance, highlighting any significant absences.
• Character Assessment: Evaluations that may reflect the student's behavior and participation in school activities.

Examples of Using Form 137

Form 137 is utilized in various scenarios, such as:

• Transferring Schools: When a student moves to a new school, Form 137 provides the new institution with essential academic history.
• Scholarship Applications: Many scholarship programs require proof of academic performance, which can be demonstrated through Form 137.
• Job Applications: Employers may request this form to verify a candidate's educational background, especially for positions requiring specific qualifications.

How to Obtain Form 137

Obtaining Form 137 typically involves a straightforward process:

• Contact the School: The first step is to reach out to the school the student attended. They can provide the necessary forms and guidance.
• Request Official Copies: If needed, request official copies of Form 137, which may be required for transfers or applications.
• Complete Any Required Forms: Some schools may have specific procedures for requesting academic records, including additional forms or identification verification.

Steps to Complete Form 137 for Submission

Once Form 137 is filled out, it must be submitted correctly. Here are the steps to ensure proper submission:

• Review the Completed Form: Double-check all entries for accuracy and completeness.
• Obtain Necessary Signatures: Some forms may require signatures from school officials or guardians.
• Submit the Form: Depending on the school’s requirements, submit the form in person, via mail, or electronically if allowed.
• Keep a Copy: Always retain a copy of the submitted form for personal records.