What Is a Vehicle Transfer and Odometer Mileage Statement Form?

Definition & Meaning

A vehicle transfer and odometer mileage statement form is a legal document required during the sale or transfer of a vehicle. This form serves to certify the accurate mileage of a vehicle, particularly for those under ten years old and with a Gross Vehicle Weight Rating (GVWR) of less than 16,000 pounds. The seller, also known as the transferor, must attest to the truthfulness of the odometer reading to prevent odometer fraud, which is a significant issue in vehicle sales. The form typically includes fields for the vehicle's identification number (VIN), make, model, year, and body type, ensuring that all relevant vehicle information is documented alongside the mileage statement.

Key Elements of the Form

The vehicle transfer and odometer mileage statement includes several critical components:

• Odometer Reading: The seller must provide the current odometer reading at the time of sale.
• Mileage Status Options: The form allows the seller to indicate whether the mileage is "actual," "exceeds mechanical limits," or "not actual," which helps clarify the vehicle's condition.
• Seller's Disclosure: The seller must sign the form, affirming that the information provided is accurate and complete.
• Buyer's Acknowledgment: The buyer must also sign the document, confirming receipt of the odometer disclosure.
• Vehicle Information: Essential details such as the VIN, make, model, year, and body type must be included to identify the vehicle clearly.

How to Fill Out the Form

Filling out the vehicle transfer and odometer mileage statement requires attention to detail. Here are the steps involved:

• Gather Vehicle Information: Collect all necessary details about the vehicle, including the VIN, make, model, year, and body type.
• Record Odometer Reading: Accurately note the current odometer reading. Ensure it reflects the actual mileage.
• Select Mileage Status: Choose the appropriate option regarding the mileage status from the provided categories.
• Signatures: Both the seller and buyer must sign the form to validate the transaction.

It is essential to ensure that all information is accurate to avoid legal repercussions associated with false statements.

Who Typically Uses the Form

This form is primarily used by individuals and businesses involved in the sale or transfer of vehicles. Common users include:

• Private Sellers: Individuals selling their personal vehicles to other private buyers.
• Dealerships: Auto dealerships that sell used vehicles must complete this form for every sale.
• Leasing Companies: Companies that lease vehicles may use this form when a leased vehicle is returned.
• Government Agencies: Agencies involved in vehicle registration and titling may require this form as part of the documentation process.

Legal Use of the Form

The vehicle transfer and odometer mileage statement is mandated by both federal and state laws to ensure transparency in vehicle sales. The legal implications of this form include:

• Preventing Fraud: By requiring an accurate odometer reading, the form helps prevent odometer rollback and other fraudulent activities.
• Legal Accountability: Both the seller and buyer are legally bound by the information provided, with penalties for false statements.
• Record Keeping: The completed form serves as an official record of the transaction, which can be referenced in case of disputes.

State-Specific Rules for the Form

While the vehicle transfer and odometer mileage statement is standardized, individual states may have specific requirements or variations. For example:

• Exemptions: Some states may exempt vehicles older than ten years or those with a GVWR exceeding 16,000 pounds from needing this form.
• Additional Documentation: Certain states may require additional forms or documents to be submitted alongside the odometer statement.
• Filing Procedures: Each state may have different procedures for submitting the form to the Department of Motor Vehicles (DMV) or equivalent agency.

Penalties for Non-Compliance

Failing to comply with the requirements of the vehicle transfer and odometer mileage statement can result in severe consequences, including:

• Fines: Significant financial penalties may be imposed for providing false information or failing to complete the form.
• Legal Action: In cases of fraud, both civil and criminal charges may be pursued against the seller.
• Loss of Title: The buyer may face difficulties in obtaining a clear title if the form is not properly completed and submitted.

Examples of Using the Form

Practical scenarios illustrate the importance of the vehicle transfer and odometer mileage statement:

• Private Sale: A seller lists their vehicle for sale online. Upon finding a buyer, they complete the odometer statement to ensure the buyer is aware of the vehicle's mileage.
• Dealership Transaction: A dealership sells a used car. They provide the odometer mileage statement as part of the sales paperwork to maintain compliance with state laws.
• Lease Return: A customer returning a leased vehicle must fill out the odometer statement to confirm the mileage before finalizing the lease termination.