What is the NHSP Substantive Amendment Form Used For?

Definition & Meaning

The NHSP Substantive Amendment Form is a crucial document used by NHS Professionals (NHSP) and associated NHS Trusts. It serves to authorize and verify the competency of Flexible Workers, allowing them to obtain additional assignment codes. These codes enable workers to take on various roles or responsibilities within the Trust, beyond their primary assignments. The form is essential for ensuring that workers possess the necessary qualifications and experience for the new roles they are being assigned to.

How to Use the NHSP Substantive Amendment Form

Using the NHSP Substantive Amendment Form involves several steps to ensure proper completion and submission. The line manager typically initiates the process by filling out the form, which includes details about the Flexible Worker and the specific assignment codes being requested. It is important for the manager to verify the worker's qualifications before signing the form. Once completed, the form must be submitted to the appropriate department within the Trust for processing.

How to Obtain the NHSP Substantive Amendment Form

The NHSP Substantive Amendment Form can be obtained through the official NHSP website or directly from the HR department of the NHS Trust. It is often available in a downloadable PDF format, making it accessible for printing and filling out by hand. Additionally, some Trusts may provide the form through internal systems or portals where Flexible Workers can access necessary documentation.

How to Fill Out the NHSP Substantive Amendment Form

Filling out the NHSP Substantive Amendment Form requires careful attention to detail. The following sections must be completed:

• Flexible Worker Information: Include the worker's name, contact details, and current assignment.
• Assignment Codes: Specify the new assignment codes being requested, ensuring they align with the worker's qualifications.
• Manager's Verification: The line manager must confirm the worker's competence for the new roles by providing a signature and date.

Each section must be filled out accurately to avoid delays in processing.

Steps to Complete the NHSP Substantive Amendment Form

Completing the NHSP Substantive Amendment Form involves a series of steps:

1. Obtain the form from the appropriate source.
2. Fill in the Flexible Worker’s details accurately.
3. Identify and select the relevant assignment codes.
4. Have the line manager review and verify the information.
5. Obtain the manager's signature and date to finalize the form.
6. Submit the completed form to the designated department.

Following these steps ensures that the form is completed correctly and can be processed in a timely manner.

Why Use the NHSP Substantive Amendment Form

The NHSP Substantive Amendment Form is essential for several reasons:

• Verification of Competence: It ensures that only qualified individuals are assigned to new roles.
• Flexibility in Workforce Management: It allows Trusts to deploy workers in various capacities, enhancing operational efficiency.
• Compliance with Regulations: The form helps maintain adherence to employment standards and internal policies.

Utilizing this form promotes a well-managed and competent workforce within NHS Trusts.

Who Typically Uses the NHSP Substantive Amendment Form

The NHSP Substantive Amendment Form is primarily used by:

• Line Managers: Responsible for verifying and authorizing the competencies of Flexible Workers.
• Flexible Workers: Individuals seeking to expand their work opportunities within the Trust.
• HR Departments: Personnel who process and maintain records of the submitted forms.

These stakeholders play a vital role in ensuring the form is used effectively.

Key Elements of the NHSP Substantive Amendment Form

Several key elements are critical to the NHSP Substantive Amendment Form:

• Worker Details: Comprehensive information about the Flexible Worker, including their current role and qualifications.
• Assignment Codes: Specific codes that define the new roles the worker is authorized to undertake.
• Manager's Signature: A necessary approval from the line manager to validate the request.

Each element must be accurately represented to ensure the form serves its intended purpose.

Examples of Using the NHSP Substantive Amendment Form

Real-world scenarios illustrate the application of the NHSP Substantive Amendment Form:

• A nurse currently working in a general ward may seek authorization to work in the intensive care unit. The line manager verifies the nurse's qualifications and completes the form to add the relevant assignment code.
• A healthcare assistant may want to expand their role to include support in a pediatric unit. The manager reviews their experience with children and approves the amendment through the form.

These examples highlight how the form facilitates workforce flexibility and competency verification.