What is the UHBVN Child Care Leave Application Form and How to Fill It?

Understanding the UHBVN Child Care Leave Application Form

The UHBVN Child Care Leave Application form is specifically designed for employees of Uttar Haryana Bijli Vitran Nigam (UHBVN) to request leave for child care purposes. This form allows employees to take up to 730 days of leave to care for their two eldest children under the age of 18. The application requires detailed information about the applicant and the children, including their names, dates of birth, and the specific reasons for the leave request, such as sickness, examination, or general rearing of the children. It is essential for employees to provide accurate details and necessary documentation to ensure a smooth application process.

Key Elements of the Application Form

When filling out the UHBVN Child Care Leave Application form, several key elements must be addressed:

• Applicant Details: This section requires the applicant's name, post held, pay scale, date of joining, and probation completion date.
• Child Information: For each of the two eldest children, include their names, relationship (son/daughter), dates of birth, and class. Self-attested birth certificates must be attached.
• Leave Period: Specify the start and end dates for the requested leave.
• Reasons for Leave: Indicate the reasons for the leave request, which may include options like rearing, examination, or sickness.

Steps to Complete the Application Form

Filling out the UHBVN Child Care Leave Application form involves several steps to ensure all required information is included:

1. Begin by entering your office name and personal details in the applicant section.
2. Provide detailed information about your two eldest children, ensuring to attach their birth certificates.
3. Indicate any previous child care leave taken and specify the new leave period.
4. Clearly state the reason for the leave request, selecting from the provided options.
5. Attach any required documents, such as medical certificates for sickness or exam schedules.
6. Review the form for accuracy and completeness before submission.

Required Documents for Submission

To successfully submit the UHBVN Child Care Leave Application form, certain documents must be included:

• Self-attested Birth Certificates: Attach copies for both children to verify their ages.
• Medical Certificates: If the leave is for sickness, include a medical certificate from a government doctor.
• Exam Schedules: For leave related to examinations, attach the official exam schedule.

Form Submission Methods

The UHBVN Child Care Leave Application form can be submitted through various methods, depending on the specific guidelines set by UHBVN:

• In-Person: Submit the completed form and all attachments directly to your immediate supervisor or the designated authority.
• Online: If available, utilize the online submission portal provided by UHBVN to upload your application and documents.
• Mail: Alternatively, you may send the completed form via postal mail to the appropriate office address, ensuring it is sent well in advance.

Approval Process and Timeline

Once the UHBVN Child Care Leave Application form is submitted, it undergoes an approval process that typically involves the following steps:

• Initial Review: The immediate supervisor or in-charge reviews the application for completeness and accuracy.
• Recommendation: The supervisor provides a recommendation, which is necessary for further processing.
• Final Approval: The application is then forwarded to higher authorities for final approval, which may take several days to weeks depending on the office workload.

Common Reasons for Leave Requests

Employees may request child care leave for various reasons, each of which must be clearly stated in the application:

• Sickness: If a child is ill and requires care, this reason must be documented with appropriate medical evidence.
• Examinations: Parents may seek leave to assist children during important examinations, ensuring they are well-prepared.
• General Rearing: This encompasses the day-to-day responsibilities of caring for young children, which may necessitate time off work.

Important Considerations for Applicants

When applying for child care leave, applicants should keep the following considerations in mind:

• Timeliness: Submit the application at least thirty days in advance of the desired leave period to allow for processing.
• Documentation: Ensure all required documents are attached to avoid delays in approval.
• Compliance: Adhere to any specific guidelines outlined by UHBVN regarding the leave application process.