What is a DA 200 fillable form? Understanding Its Purpose and Use

Definition & Meaning of DA 200 Fillable Form

A DA 200 fillable form is a document utilized by the U.S. Army, serving as a Transmittal Record. It is designed to officially track and document the transfer of records, files, or sensitive materials between individuals or units. The primary purpose of this form is to ensure accountability by logging essential details such as what is sent, from whom, to whom, and when. Both the sender and receiver retain copies for their records, which helps maintain a clear audit trail of information movement.

This form is distinct from other military forms, such as the DD Form 200, which pertains to financial liability investigations. The DA 200 focuses specifically on the flow of records rather than property loss. Understanding its purpose is crucial for personnel involved in the management of sensitive information within the Army.

How to Use the DA 200 Fillable Form

Using the DA 200 fillable form involves several key steps to ensure proper documentation of record transfers. Initially, the sender must fill out the form with accurate details regarding the shipment. This includes information about the items being transferred, the sender's and receiver's details, and the type of media involved.

Once completed, both parties must sign the form to acknowledge the receipt and transfer of the records. This signature process solidifies the accountability aspect of the transaction. The sender retains a copy for their records, while the receiver keeps their copy as proof of receipt. This method of documentation is vital for maintaining transparency and accountability within military operations.

How to Obtain the DA 200 Fillable Form

The DA 200 fillable form can be obtained through various channels. Official Army websites provide access to this form, ensuring that personnel can easily download and print it as needed. Additionally, individuals can request the form through their chain of command, which may provide guidance on the proper procedures for obtaining and using the form.

For convenience, many online platforms offer fillable PDF versions of the DA 200, allowing users to complete the form digitally before printing it. This digital option enhances efficiency and reduces the likelihood of errors during the filling process.

Key Elements of the DA 200 Fillable Form

The DA 200 fillable form contains several essential elements that facilitate effective record-keeping. Key components include:

• Security Classification: Indicates the sensitivity level of the documents being transferred.
• Shipment Identification: Details about the shipment, including identification numbers and descriptions.
• Sender and Receiver Information: Names and contact details for both parties involved in the transfer.
• Type of Media: Specifies whether the items are hard copies or digital formats, along with the number of items or boxes being sent.

These elements are crucial for ensuring that all relevant information is documented and easily accessible, thereby enhancing the accountability of record transfers.

Steps to Complete the DA 200 Fillable Form

Completing the DA 200 fillable form involves a systematic approach to ensure accuracy and compliance. Follow these steps:

• Step 1: Download the DA 200 fillable form from an official Army website or obtain it through your chain of command.
• Step 2: Fill in the sender's information, including name, unit, and contact details.
• Step 3: Enter the receiver's information, ensuring all details are accurate.
• Step 4: Provide a detailed description of the items being transferred, including security classification and type of media.
• Step 5: Review the completed form for accuracy and completeness.
• Step 6: Both the sender and receiver should sign the form to acknowledge the transfer.
• Step 7: Retain copies of the signed form for both parties' records.

Following these steps ensures that the transfer of records is documented correctly and complies with Army regulations.

Examples of Using the DA 200 Fillable Form

The DA 200 fillable form is commonly used in various scenarios within the Army. For instance:

• Record Transfers: When a unit needs to send sensitive documents to another unit, the DA 200 is filled out to document the transfer.
• File Management: Personnel may use the form to track the movement of files during audits or inspections, ensuring that all records are accounted for.
• Logistics Operations: In logistics, the form helps track shipments of equipment or supplies between different locations, maintaining a clear record of what has been sent and received.

These examples highlight the versatility and importance of the DA 200 form in maintaining accountability within military operations.

Legal Use of the DA 200 Fillable Form

The DA 200 fillable form serves a legal purpose within the U.S. Army by documenting the transfer of sensitive information and materials. Its use ensures compliance with Army regulations regarding record-keeping and accountability. By maintaining a detailed audit trail, the form helps protect against unauthorized access to sensitive materials and provides a clear record in case of disputes or inquiries.

In legal contexts, the DA 200 can serve as evidence of proper procedures being followed during the transfer of records. This is particularly important in situations where accountability is questioned, such as during audits or investigations. Thus, understanding the legal implications of using the DA 200 is essential for all personnel involved in record management.

Who Typically Uses the DA 200 Fillable Form

The DA 200 fillable form is primarily used by personnel within the U.S. Army, including:

• Administrative Staff: Individuals responsible for managing records and documentation often utilize the form to track sensitive information.
• Logistics Personnel: Those involved in the transfer of equipment and supplies use the DA 200 to document shipments accurately.
• Commanding Officers: Leaders may require the use of this form to ensure accountability and compliance within their units.

In essence, any personnel involved in the handling, transferring, or management of sensitive records may find the DA 200 fillable form essential for their operations.