Definition and Meaning of the Passport Application Transmittal Form
The Passport Application Transmittal Form, officially known as PS Form 5659, is a crucial document used by acceptance agents and mail facilities in the United States. This form is designed to facilitate the submission of completed passport applications, specifically the DS-11 form for new applicants, to the U.S. Department of State. It ensures that all necessary materials, including application forms, fees, identification copies, and photographs, are accounted for and securely transmitted. The transmittal form acts as a manifest, detailing the contents of the application package and confirming the transfer of responsibility from the acceptance facility to the State Department.
How to Use the Passport Application Transmittal Form
Using the Passport Application Transmittal Form involves several key steps to ensure a smooth submission process. First, applicants need to complete their DS-11 passport application form and gather all required supporting documents, such as proof of citizenship and identification. Once these documents are ready, they can visit an acceptance facility, typically a post office, where an acceptance agent will review the materials.
The agent will then fill out the transmittal form, indicating the number of applications being submitted, the total fees, and any additional items included in the package. This form is crucial for tracking and accountability. After the form is completed, it accompanies the application package to the National Passport Center, ensuring that all documents are sent together and accounted for during processing.
How to Obtain the Passport Application Transmittal Form
The Passport Application Transmittal Form can be obtained in several ways. It is available at various acceptance facilities, such as post offices and designated passport acceptance agents. Applicants can also request the form directly from the U.S. Department of State or download it from official government resources. It is important to ensure that you have the most current version of the form to avoid any processing delays.
Steps to Complete the Passport Application Transmittal Form
Completing the Passport Application Transmittal Form involves a few straightforward steps:
- Gather Required Documents: Collect your completed DS-11 application, proof of citizenship, identification, and photographs.
- Visit an Acceptance Facility: Go to a post office or other designated acceptance facility where an agent can assist you.
- Review with Acceptance Agent: The agent will check your documents for completeness and accuracy.
- Fill Out the Transmittal Form: The agent will complete the PS Form 5659, noting the number of applications and total fees.
- Submit the Package: The transmittal form will accompany your application package to the National Passport Center.
Why You Should Use the Passport Application Transmittal Form
Utilizing the Passport Application Transmittal Form is essential for several reasons. First, it provides accountability by ensuring that all submitted materials are documented and tracked. This reduces the risk of lost applications or missing documents during the submission process. Second, it helps the U.S. Department of State manage applications more efficiently by allowing them to process batches of applications with a clear record of what is included. Lastly, the form confirms that all fees, including any expedited service charges, are correctly transmitted with the application, preventing potential delays due to payment issues.
Who Typically Uses the Passport Application Transmittal Form
The Passport Application Transmittal Form is primarily used by individuals applying for a passport for the first time, as well as by parents submitting applications for minors. Acceptance agents, often located in post offices, also use this form to facilitate the submission process. Additionally, organizations that assist individuals with passport applications, such as travel agencies or legal services, may utilize the transmittal form to ensure all necessary documents are submitted correctly.
Key Elements of the Passport Application Transmittal Form
The Passport Application Transmittal Form contains several key elements that are vital for proper processing:
- Applicant Information: Includes the name, address, and contact details of the applicant.
- Application Details: Specifies the type of application being submitted (e.g., DS-11).
- Document Checklist: Lists all documents included in the submission, such as identification and photographs.
- Fee Summary: Details the total fees being submitted, including any additional service charges.
- Acceptance Facility Information: Identifies the facility where the application was submitted and the agent's signature for accountability.
Examples of Using the Passport Application Transmittal Form
Consider a scenario where a family is applying for passports for their children. Each child must complete a DS-11 application, and the parents gather necessary documents, including birth certificates and photos. At the acceptance facility, the agent uses the Passport Application Transmittal Form to document the submission of multiple applications in one package. This ensures that all applications are processed together, streamlining the process for the family.
In another example, an individual applying for a passport renewal may also need to submit a DS-11 if their previous passport was lost or stolen. The acceptance agent will again use the transmittal form to track the submission of the renewal application, ensuring that all required documents are included and fees are accounted for.
