What is a GFR 17 Form Used For in Government Disposal?

Definition and Purpose of the GFR-17 Form

The GFR-17 form is an official document used by government departments in the United States to report and request the disposal of surplus, obsolete, or unserviceable items. This form serves as a formal record for items that are no longer functional or needed, ensuring that the disposal process adheres to governmental regulations. It is essential for maintaining accurate inventory records and for compliance with financial rules governing public property management.

Key purposes of the GFR-17 form include:

• Documentation: It provides a formal record of items that are recommended for disposal.
• Justification: The form helps justify the removal of assets from a department's inventory.
• Approval Process: It initiates a structured review and approval process involving relevant authorities.

How to Use the GFR-17 Form

Using the GFR-17 form involves several steps that ensure proper documentation and compliance with disposal regulations. The process typically includes:

• Identification: Identify items that are surplus, obsolete, or unserviceable within the department.
• Completion: Fill out the GFR-17 form with detailed information about each item, including its condition and recommended disposal method.
• Review: Submit the completed form to the designated committee for review and approval.

Once approved, the form facilitates the official condemnation and disposal of the listed items, ensuring transparency and accountability in government asset management.

Obtaining the GFR-17 Form

The GFR-17 form can typically be obtained through the official website of the relevant government department or agency. Departments may also provide physical copies of the form upon request. To ensure you have the most current version, it is advisable to check with the department's administrative office or their official publications.

In some cases, the form may be available in digital format, allowing for easier access and completion. Departments may also provide guidance on how to fill out the form correctly.

Filling Out the GFR-17 Form

Filling out the GFR-17 form requires careful attention to detail. The form generally includes sections for:

• Item Description: Provide a clear description of each item.
• Quantity: Indicate the number of units being reported for disposal.
• Condition: Describe the current condition of the item, such as "new," "used," or "damaged."
• Original Purchase Price: State the price at which the item was originally acquired.
• Recommended Disposal Method: Specify how the item should be disposed of, such as through sale or public auction.

Each section must be filled out accurately to prevent delays in the approval process. Any discrepancies or missing information can lead to complications in the disposal procedure.

Steps to Complete the GFR-17 Form

Completing the GFR-17 form involves a systematic approach. Here are the steps to follow:

1. Gather Information: Collect all necessary details about the items to be disposed of.
2. Access the Form: Obtain the GFR-17 form from the appropriate source.
3. Fill Out the Form: Complete each section with accurate and detailed information.
4. Review for Accuracy: Double-check the information provided for errors or omissions.
5. Submit for Approval: Send the completed form to the relevant committee or authority for review.
6. Follow Up: Monitor the status of the submission and address any requests for additional information.

Who Uses the GFR-17 Form?

The GFR-17 form is primarily used by government departments and agencies that manage public assets. This includes:

• State and Local Governments: Departments responsible for public property management.
• Federal Agencies: Agencies that oversee federal assets and inventory.
• Educational Institutions: Public schools and universities that need to manage surplus equipment.

Additionally, any organization that operates under governmental oversight may utilize the GFR-17 form to ensure compliance with disposal regulations.

Key Elements of the GFR-17 Form

The GFR-17 form contains several key elements that are crucial for its effectiveness:

• Item Identification: Clear identification of each item being disposed of.
• Condition Assessment: An accurate assessment of the item's condition to justify disposal.
• Disposal Recommendation: A suggested method for disposing of the item, which may include auction or recycling.
• Approval Signatures: Signatures from the committee and the Director to validate the disposal request.

These elements ensure that the disposal process is transparent and accountable, aligning with governmental regulations.

Examples of Using the GFR-17 Form

Real-world scenarios illustrate the application of the GFR-17 form. For instance:

• Outdated Office Equipment: A government office may use the GFR-17 form to dispose of old computers and printers that are no longer functional.
• Surplus Furniture: A school district might report surplus desks and chairs that are no longer needed due to a decrease in student enrollment.

In both cases, the GFR-17 form serves as a formal request for disposal, ensuring that the process follows established guidelines and maintains proper inventory records.