What is an EDDM Facing Sheets Form and How to Use It?

Definition & Meaning of EDDM Facing Sheets Form

The EDDM (Every Door Direct Mail) facing sheets form is a crucial document used in the mailing process for bulk mailings through the United States Postal Service (USPS). This form serves as a cover sheet for mailings that do not have specific addresses but are intended for delivery to every address within a designated area. The EDDM facing sheets provide essential information about the mailing, including the total number of pieces, the type of mailing, and the intended delivery routes. It helps streamline the sorting and delivery process for the USPS, ensuring that mailings reach their intended recipients efficiently.

How to Use the EDDM Facing Sheets Form

Using the EDDM facing sheets form involves several steps to ensure that your bulk mailing is processed correctly. Here’s how to effectively utilize the form:

• Prepare Your Mailing: Gather all the materials you plan to send out. Ensure they meet USPS guidelines for EDDM mailings.
• Fill Out the Facing Sheet: Accurately complete the EDDM facing sheets form with the required information, including the total number of pieces and the mailing class.
• Attach to Your Mail: Place the completed facing sheet on top of your mailing bundle. It should be the first page that USPS sees.
• Submit to USPS: Bring your bundled mail with the facing sheets to your local post office for processing.

How to Obtain the EDDM Facing Sheets Form

Obtaining the EDDM facing sheets form is straightforward. You can access it through the following methods:

• USPS Website: Download the form directly from the USPS website, where it is available in PDF format.
• Local Post Office: Visit your nearest post office to request a physical copy of the form.
• Mailing Software: Some mailing software programs include the EDDM facing sheets as part of their features, allowing you to generate them digitally.

How to Fill Out EDDM Facing Sheets Form

Filling out the EDDM facing sheets form requires attention to detail to ensure accuracy. Here’s a step-by-step guide:

• Contact Information: Enter your name or business name, address, and phone number in the designated fields.
• Mailing Information: Specify the type of mailing, such as marketing or promotional materials, and the total number of pieces being sent.
• Delivery Routes: Indicate the delivery routes you wish to target. This can include specific postal routes or neighborhoods.
• Signature: Sign and date the form to certify that the information provided is accurate and complete.

Key Elements of the EDDM Facing Sheets Form

The EDDM facing sheets form contains several key elements that are vital for processing your mailing. These include:

• Sender Information: Includes the sender's name, address, and contact details.
• Mailing Type: Specifies whether the mailing is a marketing piece, advertisement, or other type.
• Total Pieces: The total number of mail pieces being sent in the mailing.
• Delivery Routes: Information on the specific postal routes or areas targeted for delivery.

Examples of Using the EDDM Facing Sheets Form

There are numerous scenarios in which businesses might utilize the EDDM facing sheets form effectively:

• Local Restaurants: A restaurant might use EDDM to send out menus and special offers to every household in a specific neighborhood.
• Real Estate Agents: Agents can distribute flyers showcasing properties for sale to targeted areas, increasing visibility.
• Service Providers: Companies offering services, such as landscaping or plumbing, can reach potential customers in a defined region.

Legal Use of the EDDM Facing Sheets Form

The EDDM facing sheets form must be used in compliance with USPS regulations to ensure legal mailing practices. Important considerations include:

• Adherence to Guidelines: Ensure that mail pieces meet size and weight requirements set by USPS.
• Proper Use of Facing Sheets: Facing sheets must be accurately filled out and attached to the mailing bundle to avoid delays or penalties.
• Tracking Compliance: Maintain records of your mailings for potential audits or inquiries from USPS.

Who Typically Uses the EDDM Facing Sheets Form

The EDDM facing sheets form is commonly used by various entities, including:

• Small Businesses: Local businesses looking to promote their products or services to nearby customers.
• Non-Profits: Organizations seeking to raise awareness or funds through direct mail campaigns.
• Real Estate Professionals: Agents and brokers aiming to reach potential buyers in specific neighborhoods.