What is a Driving Record Release of Interest Form and Its Purpose?

Definition and Meaning of the Driving Record Release of Interest Form

A Driving Record Release of Interest form is a legal document that allows an individual to authorize an employer, prospective employer, or volunteer organization to access their Motor Vehicle Record (MVR). This form is essential for positions where driving is a significant responsibility, ensuring that the organization has the necessary consent to review the individual's driving history. By signing this form, the individual confirms their understanding that their driving record will be examined for employment or volunteer purposes.

Key Elements of the Driving Record Release of Interest Form

This form contains several critical components that ensure clarity and compliance:

• Driver's Authorization: The individual must sign the form to grant permission for their driving record to be accessed.
• Company Information: Details about the requesting employer or organization must be included.
• Purpose Statement: This section outlines the reason for requesting the driving record, typically for employment or volunteer purposes.
• Retention Policy: The form is retained by the organization for audit purposes and is not submitted to the Department of Motor Vehicles (DMV).

How to Use the Driving Record Release of Interest Form

Employers and organizations utilize this form to obtain driving records for individuals they are considering for employment or volunteer positions. The process typically involves the following steps:

• The employer provides the form to the candidate.
• The candidate fills out the necessary information and signs the form.
• The employer retains the signed form in their records.
• With the candidate's consent, the employer requests the driving record from the appropriate state agency.

Steps to Complete the Driving Record Release of Interest Form

Completing the Driving Record Release of Interest form involves several straightforward steps:

• Obtain the Form: Access the form from a reliable source, ensuring it is the correct version for your state.
• Fill in Personal Information: The individual must provide their full name, address, and driver's license number.
• Specify the Purpose: Indicate that the request is for employment or volunteer purposes.
• Sign and Date: The individual must sign and date the form to confirm their consent.

Who Typically Uses the Driving Record Release of Interest Form?

This form is commonly used by various organizations, including:

• Employers: Companies hiring for positions that require driving, such as delivery drivers or transportation roles.
• Volunteer Organizations: Groups that require volunteers to drive as part of their service.
• Background Check Services: Agencies that conduct employment background checks may also utilize this form to obtain driving records.

Legal Use of the Driving Record Release of Interest Form

The use of this form is governed by several legal regulations, including:

• Fair Credit Reporting Act (FCRA): This federal law mandates that employers must obtain written consent before accessing an individual's driving record.
• State Laws: Each state may have specific regulations regarding the use of driving records, including how long records can be retained and the procedures for obtaining them.

Examples of Using the Driving Record Release of Interest Form

Here are a few scenarios illustrating the practical use of this form:

• Delivery Driver Hiring: A company hiring a delivery driver requires the applicant to sign the form to check their driving history for any violations or accidents.
• Volunteer Fire Department: A volunteer fire department asks potential volunteers to complete the form to ensure they have a valid driving record before allowing them to operate emergency vehicles.

Important Terms Related to the Driving Record Release of Interest Form

Understanding the terminology associated with this form is crucial for effective use:

• Motor Vehicle Record (MVR): A document that contains an individual's driving history, including any accidents, violations, and license status.
• Consent: The explicit permission granted by the individual to allow access to their driving record.
• Retention: The period during which the signed form must be kept by the employer or organization for compliance and audit purposes.