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Pro Services Agreement

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INDUSTRIAL LAUNDRY SERVICES CONTRACT

THIS AGREEMENT executed on this the day of , 20 by and between

(hereinafter "Employer"), and (hereinafter "Contractor").

NOW, THEREFORE, FOR AND IN CONSIDERATION of the mutual promises and agreements contained herein, Employer hires Contractor, and Contractor agrees to work for Employer under the terms and conditions hereby agreed upon by the parties:

SECTION 1 - WORK TO BE PERFORMED

1.1 Term. Employer agrees to hire Contractor, to perform industrial laundry services and work as stated in section 1.2 of this agreement.

1.2 Duties. Contractor agrees to perform work for the Employer on the terms and conditions set forth in this agreement, as follows:

Contractor will be responsible for cleaning uniforms towels sheets other

Specify:

1.3 Completion Date The work to be performed shall be complete on or before the day of 20 unless extended by Employer, in his/her discretion or unless performed on a daily weekly monthly one-time basis.

1.4 Liquidated Damages. In the event the work is not performed timely as specified herein, Employer shall be entitled to deduct $ per day from the compensation due contractor as liquidated damages.

SECTION 2 - COMPENSATION

2.1 Compensation. In consideration of all services to be rendered by Contractor to the Employer, the Employer shall pay to the Contractor the sum of $.

Said compensation shall be paid: daily weekly monthly upon full completion other

Specify terms:

2.2 Withholding. Contractor is an Independent Contractor and shall be responsible for his/her own income taxes, worker’s compensation and other employment taxes.

SECTION 3 - INDEPENDENT CONTRACTOR STATUS

Contractor acknowledges that he is an independent contractor and is not an agent, partner, joint venturer nor employee of Employer. Contractor shall have no authority to bind or otherwise obligate Employer in any manner nor shall Contractor represent to anyone that it has a right to do so.

SECTION 4 - REPRESENTATIONS OF WARRANTIES OF CONTRACTOR

4.1 Contractor represents and warrants to the Employer regarding the work to be performed as follows:

4.2 Contractor represents that he/she is free to enter into this Agreement, and that this engagement does not violate the terms of any agreement between Contractor and any third party. During the term of the agreement, Contractor shall devote as much productive time, energy and abilities as is needed and necessary to perform the required duties in a timely and productive manner. Contractor is expressly free to perform services for other parties while performing services for Employer.

SECTION 5 - INSURANCE.

Contractor shall obtain and maintain in force, at his/her own expense, throughout the performance of his/her obligations under this Agreement, insurance coverage against claims, regardless of when asserted, that may arise out of, or result from, Contractor's operations in connection with the services or duties described above. This insurance shall include the following coverage(s) that is(are) checked below:

Comprehensive General Liability Contractor agrees to maintain a policy of insurance in the minimum amount of $, including broad form contractual liability and personal injury endorsements, providing coverage against liability for bodily injury, death, and property damages for any negligent acts committed by Contractor or his employees or agents during the performance of any duties under this Agreement.

Workers Compensation and Employer's Liability (if required by state law).

Other Insurance Requirements:

SECTION 6 - MISCELLANEOUS PROVISIONS

6.1 The provisions of this Agreement shall be binding upon and for the benefit of the heirs, personal representatives, successors and assigns of the parties.

6.2 In the event of a default under this Agreement, the defaulted party shall reimburse the non-defaulting party or parties for all costs and expenses reasonably incurred by the non-defaulting party or parties in connection with the default, including without limitation, attorney's fees. Additionally, in the event a suit or action is filed to enforce this Agreement or with respect to this Agreement, the prevailing party or parties shall be reimbursed by the other party for all costs and expenses incurred in connection with the suit or action, including without limitation, reasonable attorney's fees at the trial level and on appeal.

6.3 No waiver of any provision of this Agreement shall be deemed, or shall constitute, a waiver of any other provision, whether or not similar, nor shall any waiver constitute a continuing waiver. No waiver shall be binding unless executed in writing by the party making the waiver.

6.4 This Agreement shall be governed by and shall be construed in accordance with the laws of the State of .

6.5 This Agreement constitutes the entire agreement between the parties pertaining to its subject matter and it supersedes all prior contemporaneous agreements, representations and understandings of the parties. No supplement, modification or amendment of this Agreement shall be binding unless executed in writing by all parties.

6.6 If any provision of this Agreement is held unenforceable, then such provision will be modified to reflect the parties' intention. All remaining provisions of this Agreement shall remain in full force and effect.

6.7 Contractor agrees to indemnify, defend, and hold Employer and his/her/their successors, officers, directors, agents and employees harmless from any and all actions, causes of action, claims, demands, cost, liabilities, expenses and damages (including attorneys' fees) arising out of, or in connection with any breach of this Agreement by Contractor.

6.8 Employer may terminate this Agreement at any time by providing days’ written notice to Contractor.

6.9 Contractor shall not assign any of his/her rights under this agreement, or delegate the performance of any of his/her duties hereunder, without the express written prior consent of Employer.

WITNESS OUR SIGNATURES, this the day of , 20.

EMPLOYER

CONTRACTOR

Enter text✕

What a Pro Services Agreement Is and When It Applies

A Professional Services Agreement (Pro Services Agreement) is a written contract between a service provider and a client that defines the scope of work, deliverables, timeline, payment terms, intellectual property ownership, confidentiality, liability limits, termination rights, and dispute resolution. It clarifies whether the provider is an independent contractor, sets acceptance criteria for completed work, and often includes warranty, indemnity, and insurance requirements. The document reduces ambiguity about expectations and provides an evidentiary record for performance, invoices, and potential legal claims under the governing state law.

Why a Clear Pro Services Agreement Matters

A well-drafted Pro Services Agreement aligns expectations, protects IP, limits liability, and specifies payment terms and remedies.

Why a Clear Pro Services Agreement Matters

Who Typically Uses a Pro Services Agreement

Professionals, vendors, and clients use Pro Services Agreements to document services, responsibilities, and payment obligations before work begins.

  • Independent consultants and agencies delivering time-and-materials or fixed-price services to businesses.
  • Corporate procurement, project managers, and legal teams onboarding external vendors.
  • Clients and enterprise departments commissioning specialized professional services or retained advisory work.

The agreement also serves procurement, legal, and finance teams for approvals, audits, and recordkeeping across projects and vendor relationships.

Core Clauses to Include in Every Pro Services Agreement

These six elements form the backbone of an enforceable agreement; customize each to match project specifics, risk allocation, and regulatory requirements.

Scope of Work

Precise description of services, deliverables, milestones, and acceptance criteria; avoiding vague phrases prevents disputes and scope creep.

Fees & Payment

State rates, invoicing schedule, late fees, expense reimbursement, and any retainers; tie payment to milestones or acceptance if appropriate.

Intellectual Property

Define ownership of pre-existing IP, work product assignment, license rights, and permitted reuse to avoid later ownership conflicts.

Confidentiality & Data

Non-disclosure obligations, handling of sensitive data, breach notification timelines, and additional protections for regulated data (e.g., HIPAA).

Liability & Indemnity

Limits on damages, indemnification scope, insurance requirements, and carve-outs for gross negligence or willful misconduct.

Term & Termination

Contract length, renewal mechanics, termination for convenience or cause, notice periods, and obligations on termination (return of data, final payments).

Step-by-Step: Completing and Executing a Pro Services Agreement

Follow these steps to prepare, review, and sign the agreement in a controlled, auditable workflow.

  • 01
    Draft the SOW: Assemble deliverables, timeline, and acceptance criteria in a single exhibit.
  • 02
    Negotiate Terms: Confirm fees, IP assignment, liability caps, and termination rights.
  • 03
    Approve Internally: Obtain procurement, legal, and budget approvals before sending to the counterparty.
  • 04
    Execute and Archive: Collect signatures, store final PDF, and record the agreement in contract management.

Configuring an Online Workflow for a Pro Services Agreement

Key settings ensure the document routes correctly, enforces authentication, and captures an auditable trail.

Field Configuration
Signature Flow Sequential or parallel signer order; choose based on approval hierarchy.
Authentication Email link, SMS code, or advanced ID verification for higher-assurance signers.
Conditional Fields Show or hide payment or renewal clauses based on selections.
Notifications Automate reminders and final signed copies to stakeholders.

Typical Routing and Submission for a Pro Services Agreement

A predictable routing sequence reduces delays and ensures required approvals are collected in order.

  • Prepare Document: Attach SOW, set signature and initial fields, and add countersigners.
  • Add Signers: Enter signer emails, roles, and authentication method.
  • Send for Signature: Issue the signing request and track status in the dashboard.
  • Store Executed Copy: Save signed PDF and audit trail to contract repository.

Digital Signing and Submission: Platform Considerations

Choose a platform that supports required authentication, audit trails, and file formats for long-term retention.

  • Integrations: Confirm compatibility with CRM, ERP, or document storage systems like Salesforce, NetSuite, Google Workspace, Box.
  • File Formats: Ensure signed outputs support PDF/A or standard PDF for archival and discovery.
  • Compliance: Verify platform certifications for HIPAA, SOC 2, and 21 CFR Part 11 if regulated data is involved.

Maintain an exportable signed PDF and a separate machine-readable audit log to meet retention and e-discovery needs.

Timing and Standard Deadlines to Include

Document the key timing obligations and notice periods so both parties understand deadlines and cure windows.

Payment Due Date:

Specify Net terms (e.g., Net 30) and invoice submission schedule.

Deliverable Milestones:

List milestone dates and acceptance review periods for each deliverable.

Cure Period:

State notice and cure windows for breach (commonly 10–30 days).

Renewal Notice:

Define automatic renewal or notice period before contract expiration.

Record Retention Reminder:

Include retention obligations to support audits and regulatory compliance.

Key Contract Milestones from Negotiation to Closeout

Track these numbered stages to monitor progress, invoicing, and contractual obligations across the project lifecycle.

01

Negotiation Complete

Finalize SOW, fees, and legal terms before routing for signature.

02

Agreement Execution

All authorized parties sign; execution date triggers obligations.

03

Performance Start

Work begins per SOW; invoice milestones become active.

04

Project Closeout

Final acceptance, final payment, and archival of documents.

Common Mistakes When Preparing a Pro Services Agreement

  • Leaving the scope vague or referencing non-existent exhibits, which causes disputes over deliverables and payment triggers.
  • Failing to specify acceptance criteria and test methods, creating disagreement about whether work meets contractual standards.
  • Neglecting to set clear IP ownership and license terms, leading to later conflicts over product use and resale rights.
  • Omitting data protection obligations or required BAAs when handling PHI, which exposes parties to regulatory risk.

Penalties and Legal Risks of an Incorrect or Missing Agreement

Breach Damages: Compensatory or consequential liability depending on contract wording.
Payment Delays: Late payment exposure and interest if terms are not enforceable.
IP Disputes: Unclear ownership can lead to injunctions and litigation costs.
Regulatory Fines: HIPAA or data-breach penalties if protected data protections are missing.
Tax Reporting: 1099 reporting errors may trigger IRC §6721 penalties.
Termination Costs: Early termination fees or wind-down expenses per contract terms.

Typical eSignature Vendor Pricing and Feature Comparison

Compare base pricing and core capabilities for common eSignature vendors. signNow is shown first per vendor listing conventions.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies Varies Varies Varies
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Practical Tips for Accurate and Efficient Completion

Follow these practical tips to reduce errors, accelerate approval, and maintain enforceability across jurisdictions.

Use a Single Source of Truth
Maintain a master template and an approved SOW exhibit. Ensure procurement and legal approve any deviations from standard terms to reduce review cycles.
Standardize Acceptance Criteria
Define measurable acceptance tests, review periods, and remedy steps in the SOW to limit subjective disputes about completed work.
Confirm Signer Authority
Verify that signers have authority to bind their organization. Request board or delegated officer evidence for high-value contracts.
Preserve Audit Trails
Capture signed PDFs and separate machine-readable audit logs with timestamps, IP addresses, and authentication method for future disputes or audits.

Real-World Examples of Pro Services Agreements in Use

These short case examples illustrate how organizations use electronic agreements to speed execution and maintain compliance.

Optica Ventures — COO

Optica Ventures standardized engagement letters across clients to reduce onboarding time.

  • They used an eSignature workflow to distribute SOWs at scale.
  • "The interface is simple and easy-to-use for our team; more importantly, it is just as easy for our customers."

Martin Properties — Founder

A real estate services firm moved contractor and vendor agreements online to avoid paper delays.

  • Mobile signing enabled on-site execution for field teams.
  • "I can process and execute all of these documents online with 100% compliance and built-in security. Whether on mobile or working offline, I can get forms back to their necessary parties efficiently."

Frequently Asked Questions about Pro Services Agreements

Answers to common legal, signature, and process questions when preparing or executing a Pro Services Agreement.


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