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Seller Property Disclosure Statement

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SELLER’S PROPERTY DISCLOSURE STATEMENT

Property Address:

Seller:

A seller must disclose to a buyer all known material defects about property being sold that are not readily observable. This disclosure statement is designed to assist the seller in complying with disclosure requirements and to assist the buyer in evaluating the property being considered.

This statement discloses the seller's knowledge of the condition of the property as of the date signed by the seller and is not a substitute for any inspections or warranties that the buyer may wish to obtain. This statement is not a warranty of any kind by the seller or a warranty or representation by any listing real estate broker, any selling real estate broker or their agents. The buyer is encouraged to address concerns about the conditions of the property that may not be included in this statement. This statement does not relieve the seller of the obligation to disclose a material defect that may not be addressed on this form.

A material defect is a problem with the property or any portion of it that would have a significant adverse impact on the value of the residential real property or that involves an unreasonable risk to people on the land.

1. Seller's expertise. The seller does not possess expertise in contracting, engineering, architecture or other areas related to the construction and conditions of the property and its improvements, except as follows:

2. Occupancy. Do you, the seller, currently occupy this property?

If no, when did you last occupy the property?

3. Roof

(i) Date roof was installed:

Documented?

If yes, explain

(ii) Has the roof been replaced or repaired during your ownership?

If yes:

(a) Explain:

(b) Were the existing shingles removed?

If yes, explain

(iii) Has the roof ever leaked during your ownership?

If yes, explain

(iv) Do you know of any problems with the roof, gutters, or downspouts?

If yes, explain

4. Basements and crawl spaces (Complete only if applicable)

(i) Does the property have a sump pump?

If yes, explain

(ii) Are you aware of any water leakage, accumulation or dampness within the basement or crawl space?

If yes, describe in detail

(iii) Do you know of any repairs or other attempts to control any water or dampness problem in the basement or crawl space?

If "yes," describe the location, extent, date and name of the person who did the repair or control effort:

5. Termites/wood destroying insects, dry rot, pests.

(i) Are you aware of any termites/wood destroying insects, dry rot or pests affecting the property?

If yes, explain

(ii) Are you aware of any damage to the property caused by termites/wood destroying insects, dry rot or pests?

If yes, explain

(iii) Is your property currently under contract by a licensed pest control company?

If yes, explain

(iv) Are you aware of any termite/pest control reports of treatments for the property in the last five years?

If yes, explain

6. Structural Items

(i) Are you aware of any past or present water leakage in the house or other structures?

If yes, explain. When explaining efforts to control or repair, please describe the location and extent of the problem and the date and person by whom the work was done, if known:

(ii) Are you aware of any past or present movement, shifting, deterioration or other problems with walls, foundations or other structural components?

If yes, explain. When explaining efforts to control or repair, please describe the location and extent of the problem and the date and person by whom the work was done, if known:

(iii) Are you aware of any past or present problems with driveways, walkways, patios or retaining walls on the property?

If yes, explain. When explaining efforts to control or repair, please describe the location and extent of the problem and the date and person by whom the work was done, if known:

7. Additions/remodeling. Have you made any additions, structural changes or other alterations to the property?

If yes, please describe:

8. Water and Sewage

(i) What is the source of your drinking water?

If other, please explain:

(ii) If your drinking water source is not public:

(a) When was your water last tested?

(b) What was the result of the test?

(c) Is the pumping system in working order?

If no, please explain

(iii) Do you have a softener, filter or other purification system?

If yes, is the system:

(iv) What is the type of sewage system?

If “other,” please explain:

(v) Is there a sewage pump?

If yes, is it in working order?

(vi) When was the septic tank or cesspool last serviced?

(vii) Is either the water or sewage system shared?

If yes, please explain

(viii) Are you aware of any leaks, backups or other problems relating to any of the plumbing, water and sewage-related items?

If yes, please explain:

9. Plumbing system

(i) Type of plumbing:

If other, please explain:

(ii) Are you aware of any problems with any of your plumbing fixtures (including, but not limited to: kitchen, laundry or bathroom fixtures, wet bars, hot water heater, etc.)?

If yes, please explain:

10. Heating and air conditioning

(i) Type of air conditioning:

Number of window units included in sale:

Location:

(ii) List any areas of the house that are not air conditioned.

(iii) Type of heating:

If other, please explain:

(iv) List any areas of the house that are not heated:

(v) Type of water heating:

If other, please explain:

(vi) Are you aware of any underground fuel tanks on the property?

If yes, please describe:

Are you aware of any problems with any item in this section?

If yes, please explain:

11. Electrical system. Are you aware of any problems or repairs needed in the electrical system?

If yes, explain:

12. Other equipment and appliances included in sale (complete only if applicable).

(i) Electric Garage Door Opener

(ii) Smoke Detectors

(iii) Security Alarm System

Lease Information

(iv) Lawn sprinkler

(v) Circle if applicable

List all pool/spa equipment:

(vi) Circle if applicable

(vii) Circle if applicable

(viii) Circle if applicable

(ix) Ceiling fans

(x) Other

Are any items in this section in need of repair or replacement?

If yes, please explain:

13. Land (soils, drainage and boundaries).

(i) Are you aware of any fill or expansive soil on the property?

(ii) Are you aware of any sliding, settling, earth movement, upheaval, subsidence or earth stability problems that have occurred on or that affect the property?

If yes, please explain:

NOTE TO BUYER: Your property may be subject to mine subsidence damage. Maps of the counties and mines where mine subsidence damage may occur and mine subsidence insurance are available through:

Department of Environmental Protection
Mine Subsidence Insurance Fund
3913 Washington Road
McMurray, PA 15317
412-941-7100

(iii) Are you aware of any existing or proposed mining, strip mining or any other excavations that might affect this property?

If yes, please explain:

(iv) To your knowledge, is this property or part of it located in a flood zone or wetlands area?

If yes, please explain:

(v) Do you know of any past or present drainage or flooding problems affecting the property?

If yes, please explain:

(vi) Do you know of any encroachments, boundary line disputes or easements?

If yes, please explain:

NOTE TO BUYER: Most properties have easements running across them for utility services and other reasons. In many cases, the easements do not restrict the ordinary use of the property, and the seller may not be readily aware of them. Buyers may wish to determine the existence of easements and restrictions by examining the property and ordering an abstract of title or searching the records in the Office of the Recorder of Deeds for the county before entering into an agreement of sale.

(vii) Are you aware of any shared or common areas (for example, driveways, bridges, docks, walls, etc.) or maintenance agreements?

If yes, please explain:

14. Hazardous Substances

(i) Are you aware of any underground tanks or hazardous substances present on the property (structure or soil), including, but not limited to, asbestos, polychlorinated biphenyls (PCBs), radon, lead paint, urea-formaldehyde foam insulation (UFFI), etc.?

If yes, please explain:

(ii) To your knowledge, has the property been tested for any hazardous substances?

If yes, please explain:

(iii) Do you know of any other environmental concerns that might impact upon the property?

If yes, please explain:

15. Condominiums and other homeowners associations (complete only if applicable).

Type:

If “other,” please explain:

NOTICE REGARDING CONDOMINIUMS AND COOPERATIVES:

According to 68 Pa.C.S.A. § 3407 (relating to resales of units) and 4409 (relating to resales of cooperative interests), a buyer of a resale unit in a condominium or cooperative must receive a certificate of resale issued by the association in the condominium or cooperative.

The buyer will have the option of canceling the agreement with return of all deposit moneys until the certificate has been provided to the buyer and for five days thereafter or until conveyance, whichever occurs first.

16. Miscellaneous

(i) Are you aware of any existing or threatened legal action affecting the property?

If yes, explain:

(ii) Do you know of any violations of Federal, State or local laws or regulations relating to this property?

If yes, explain:

(iii) Are you aware of any public improvement, condominium or homeowner association assessments against the property that remain unpaid or of any violations of zoning, housing, building, safety or fire ordinances that remain uncorrected?

If yes, explain:

(iv) Are you aware of any judgment, encumbrance, lien (for example, comaker or equity loan) or other debt against this property that cannot be satisfied by the proceeds of this sale?

If yes, explain:

(v) Are you aware of any reason, including a defect in title that would prevent you from giving a warranty deed or conveying title to the property?

If yes, explain:

(vi) Are you aware of any material defects to the property, dwelling or fixtures which are not disclosed elsewhere on this form?

If yes, explain:

A material defect is a problem with the property or any portion of it that would have a significant adverse impact on the value of the residential real property or that involves an unreasonable risk to people on the land.

The undersigned seller represents that the information set forth in this disclosure statement is accurate and complete to the best of the seller's knowledge. The seller hereby authorizes any agent for the seller to provide this information to prospective buyers of the property and to other real estate agents. The seller alone is responsible for the accuracy of the information contained in this statement. The seller shall cause the buyer to be notified in writing of any information supplied on this form which is rendered inaccurate by a change in the condition of the property following the completion of this form.

SELLER

DATE

SELLER

DATE

SELLER

DATE

EXECUTOR, ADMINISTRATOR, TRUSTEE

The undersigned has never occupied the property and lacks the personal knowledge necessary to complete this disclosure statement.

DATE

RECEIPT AND ACKNOWLEDGMENT BY BUYER

The undersigned buyer acknowledges receipt of this disclosure statement. The buyer acknowledges that this statement is not a warranty and that, unless stated otherwise in the sales contract, the buyer is purchasing this property in its present condition. It is the buyer's responsibility to satisfy himself or herself as to the condition of the property. The buyer may request that the property be inspected, at the buyer's expense and by qualified professionals, to determine the condition of the structure or its components.

BUYER

DATE

BUYER

DATE

BUYER

DATE

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What the Seller Property Disclosure Statement Is

A Seller Property Disclosure Statement is a written declaration provided by the seller that describes the known condition of a residential property, including structural features, systems, environmental risks, and past repairs. Many U.S. states require a standardized disclosure form or comparable written statement during residential transactions; the form helps buyers assess condition, informs negotiations, and creates a record of seller representations. It does not replace inspections or title reports and can be completed electronically where allowed under ESIGN (15 U.S.C. ch. 96) and applicable state laws.

Why a Clear Disclosure Matters in a Sale

Completing a thorough Seller Property Disclosure Statement reduces post-closing disputes, clarifies known defects for buyers, and documents seller knowledge before transfer. Accurate disclosures limit legal exposure and help escrow and title processes proceed smoothly.

Why a Clear Disclosure Matters in a Sale

Who Typically Completes and Relies on the Disclosure

Several parties interact with the Seller Property Disclosure Statement at different stages of a residential sale.

  • Sellers preparing to list or negotiate property sales, responsible for answering truthfully.
  • Listing agents who coordinate completion, advise sellers on required disclosures, and attach the form to listings.
  • Buyers and buyer's agents who review disclosures before inspections and negotiate based on disclosed information.

Clear assignment of responsibility between seller and agent reduces misunderstandings and supports defensible recordkeeping.

Core Sections Included in a Professional Disclosure

A complete disclosure organizes property facts and seller knowledge into consistent sections so buyers can locate information quickly and regulators can assess compliance.

Property Identification

Street address, parcel or tax ID, unit or lot number, and legal description so the disclosure applies to the correct property.

Ownership & Parties

Seller name(s), contact information, and disclosure of any co-owners, trust or corporate ownership that may affect closing authority.

Systems & Components

Heating, cooling, plumbing, electrical, roof, foundation, and major appliances with notes on age, known defects, and recent repairs.

Environmental Issues

Known flood history, mold, lead-based paint (pre-1978), underground tanks, or other hazards that materially affect habitability or insurance.

Improvements & Permits

Alterations, additions, and whether permits or municipal approvals were obtained, including unresolved code violations.

Signature and Certification

Seller signature, date, and a statement attesting to the completeness and truthfulness of the responses, with space for agent acknowledgment.

Essential Data Elements to Capture

Property Address: Full street address
Seller Name: Legal owner name
Year Built: Construction year
Known Repairs: Recent material repairs
Environmental Flags: Flood, lead, mold
Signature Date: MM/DD/YYYY date signed

Step-by-Step: Completing the Disclosure

Follow these sequential steps to prepare a complete Seller Property Disclosure Statement.

  • 01
    Collect documents: Gather title, permits, inspection and repair receipts.
  • 02
    Answer sections: Complete each disclosure item truthfully and with dates.
  • 03
    Attach evidence: Upload invoices, permits, or inspection reports where referenced.
  • 04
    Sign and deliver: Sign, date, and provide the buyer/agent a copy.

Configuring an Online Disclosure Workflow

When using an eSignature platform, set up authentication, conditional fields, and required attachments to mirror paper workflows.

Document Template Save the disclosure as a reusable template
Signer Roles Assign seller and agent roles for sequential signing
Conditional Fields Show specific questions only when applicable
Required Attachments Make permits and reports mandatory uploads
Authentication Use email + SMS or stronger ID verification

Typical Submission and Routing Process

The disclosure flows from seller to buyer and is retained as part of the transaction record.

  • Upload: Seller or agent uploads the completed form
  • Assign: Assign signing order to sellers and agents
  • Sign: Sellers sign electronically or on paper
  • Distribute: Provide copies to buyer, escrow, and title

Delivery Options and Platform Considerations

Choose a platform that supports PDF/Word uploads, standard eSignature fields, and secure storage for transaction records.

  • File formats: PDF, DOCX supported
  • Integrations: Connects with MLS, CRM, and cloud storage
  • Authentication: Email + SMS or KBA options

Integrations with title companies and cloud storage systems simplify distribution and long-term retention of completed disclosures.

Timing and Common Deadlines to Track

Monitor disclosure timing carefully to comply with state requirements and to avoid closing delays or claims of nondisclosure.

Provide disclosure to buyer:

Typically at listing or upon acceptance of purchase offer

Buyer review period:

Buyer inspection contingency periods vary by contract

Closing date:

Finalize signings in escrow on or before closing

Record retention start:

Retention period begins on disclosure date

Tax/reporting retention:

Keep transaction records per IRS/record rules

Key Milestones from Listing to Closing

Track these sequential milestones so the disclosure and related documents are complete before each critical event.

01

Listing Created

Seller completes disclosure and attaches it to listing materials

02

Offer Received

Buyer reviews disclosure before making or negotiating an offer

03

Inspection Period

Buyers inspect; disclosures support inspection scope

04

Closing

Signed disclosure becomes part of closing package

Common Preparation Errors to Avoid

  • Leaving fields blank or writing 'unknown' without follow-up documentation increases buyer suspicion and can lead to contract rescission claims.
  • Using vague terms like 'works intermittently' without specifics (location, last repair date) reduces disclosure usefulness and raises legal exposure.
  • Failing to attach permits or receipts for renovations may trigger buyer demands for remediation or title objections during escrow.
  • Providing inconsistent dates or names across disclosure, listing, and title documents prolongs closing and may require corrective affidavits.

Potential Legal and Transaction Risks

Civil Liability: Monetary damages
Rescission: Contract voided
Fraud Allegations: Increased penalties
Insurance Denial: Coverage disputes
Escrow Delays: Closing postponed
Increased Costs: Repair or settlement expenses

How eSignature Providers Compare for Disclosure Workflows

Basic pricing and feature differences for common eSignature vendors. Keep in mind plan features and compliance add-ons vary by tier and vendor.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by vendor Varies by vendor Varies by vendor Varies by vendor
Bulk Send Yes (Premium) Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Frequently Asked Questions About Seller Property Disclosures

Answers to common questions about completion, e-signing, state differences, and post-closing obligations for Seller Property Disclosure Statements.


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