Establishing secure connection…Loading editor…Preparing document…

Release Agreement for Employee Claims Against Employer

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

Release by Employee of Claims against Employer related to Terminated Employment

Including the Release of Employee Benefit and Pension Plans and Funds

Release Agreement made on and effective the day of , 20 , between (Name of Employee) of
(street address, city, county, state, zip code), referred to herein as Releasor, and (Name of Employer), a corporation organized and existing under the laws of the state of , with its principal office located at
(street address, city, county, state, zip code), referred to herein as Company.

Whereas, a certain contract of employment was entered into between Releasor and Company on (date), and a copy of the contract is attached to as Exhibit A, and made a part of this Release; and

Whereas, Releasor claims that Company has breached said contract and did wrongfully terminate him in the following ways:

Whereas, Company claims that it has not breached said contract and that Releasor was terminated for the following lawful reasons:

Whereas, Releasor is willing to release Company from all past and present claims based on said contract and said alleged wrongful termination on the terms set forth in this Release;

Now, therefore, for and in consideration of the mutual covenants contained in this Agreement, and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties agree as follows:

I. In consideration of $ paid to Releasor by Company, receipt of which is acknowledged, Releasor, for and heirs, legal representatives and assigns, releases and forever discharges Company, its partners, affiliated entities, successors and assigns, of and from all claims, demands, actions and causes of action of any kind or nature at law or in equity, based on the above-mentioned contract and/or said alleged wrongful termination. This Release applies to all past and existing claims, including, but not limited to, such rights of Releasor under the contract as .

II. In consideration of the payments and benefits referred to in Section I above of this Agreement, Releasor, for and heirs, legal representatives and assigns, releases and forever discharges Company, its partners, affiliated entities, successors and assigns, and any and all of its or their employee benefit and/or pension plans or funds, and any of its or their respective past or present partners, directors, agents, trustees, administrators, employees or assigns or members of the immediate family of any such person (whether acting as agents for such entities or in their individual capacities), hereinafter jointly and severely referred to as the Releasees, from any and all claims, demands, causes of action, fees and liabilities of any kind whatsoever (based upon any legal or equitable theory, whether contractual, common-law, statutory, federal, state, local or otherwise), whether known or unknown, which Releasor ever had, now has or may have against Releasees by reason of any actual or alleged act, omission, transaction, practice, conduct, occurrence, or other matter up to and including the effective date of this Agreement.

III. Without limiting the generality of the foregoing Section II, this Agreement is intended to and shall release the Company and Releasees from any and all claims arising out of Releasor’s employment with Company and/or the termination of Releasor’s employment, including but not limited to:

A. Any claim under the Age Discrimination in Employment Act, as amended, or the Older Workers Benefit Protection Act;

B. Any claim under Title VII of the Civil Rights Act of 1964, as amended;

C. Any claim under the Americans with Disabilities Act, as amended;

D. Any claim under the Employee Retirement Income Security Act of 1974, as amended (ERISA) (excluding claims for accrued, vested benefits under any employee benefit plan of Company in accordance with the terms of such plan and applicable law);

E. Any claim under the human rights laws;

F. Any other claim of discrimination or retaliation in employment (whether based on federal, state or local law, statutory or decisional);

G. Any claim arising out of the terms and conditions of Releasor’s employment with Company, the termination of such employment, and/or any of the events relating directly or indirectly to or surrounding that termination;

H. Any claim for breach of contract (express or implied), wrongful discharge, intentional or negligent misrepresentation, defamation, emotional distress or compensatory or punitive damages; and

I. Any claim for attorney's fees, costs, disbursements and/or the like.

IV. Releasor agrees not to commence, maintain, prosecute, or participate in any action or proceeding of any kind against any of the Releasees arising out of any act, omission, transaction, or occurrence occurring up to and including the effective date of this Agreement. Releasor further represents and warrants that has not done so as of the effective date of this Agreement. If, notwithstanding the foregoing promises, Releasor violates this Section IV, shall indemnify and hold harmless Releasees from and against any and all demands, assessments, judgments, costs, damages, losses and liabilities, and attorney's fees and other expenses which result from, or are incident to, such violation.

V. This Agreement may be executed in any number of counterparts, each of which shall be deemed to be an original, but all of which together shall constitute but one and the same instrument.

WITNESS our signatures as of the day and date first above stated.

Employer Acknowledgment

STATE OF
COUNTY

Personally appeared before me, the undersigned authority in and for said County and State, on this day of , 20 , within my jurisdiction, the within named , who acknowledged that he/she is the of , a corporation, and that he/she executed the above and foregoing instrument for and on behalf of said corporation, after being duly authorized so to do.

__________________________________________

NOTARY PUBLIC

My Commission Expires:

Employee Acknowledgment

STATE OF
COUNTY OF

Personally appeared before me, the undersigned authority in and for the said County and State, on this day of , 20 , within my jurisdiction, the within-named , who acknowledged that he/she executed the above and foregoing instrument.

__________________________________________

NOTARY PUBLIC

My Commission Expires:

Note: (Form of acknowledgement/oath will vary from state to state)

Enter text✕

What a Release Agreement for Employee Claims Against Employer Is

Release Agreement for Employee Claims Against Employer is a written contract in which an employee agrees to waive specified legal claims against an employer in exchange for defined consideration. It identifies parties, scope of released claims, consideration, effective date, and any exceptions such as rights that cannot be waived by law. The document clarifies mutual obligations, reduces litigation risk, and records the terms of separation or settlement. Properly drafted releases align with applicable federal and state laws governing enforceability of electronic and paper agreements.

Why this release matters for employers and employees

A release agreement provides certainty by documenting the claims an employee relinquishes and the compensation offered, reducing exposure to future litigation and clarifying post-termination obligations, confidentiality, and non-disparagement terms while preserving enforceability under ESIGN and state electronic signature laws.

Why this release matters for employers and employees

Who typically prepares and signs this release

Human resources, legal counsel, and managers commonly use the release in separations, settlements, and severance negotiations to document terms clearly.

  • HR teams handling layoffs, reductions in force, or severance packages documenting scope and consideration.
  • In-house or outside counsel reviewing enforceability, consents, and compliance with federal and state laws.
  • Employees receiving payment or benefits in exchange for releasing claims related to employment or termination.

Use standardized templates and counsel review to reduce ambiguity and improve enforceability across jurisdictions nationally.

Key signatories and their responsibilities

Employee Representative

A departing employee who accepts severance or other consideration in exchange for releasing claims; should confirm that the release accurately lists all claims waived, preserves any statutory rights that cannot be released, and consult legal counsel before signing to understand consequences.

Employer Signatory

An authorized company representative (HR or senior manager) who ensures the release terms reflect agreed consideration, obtain approvals, record signatures, and maintain copies in personnel files; they must verify that the document complies with applicable state laws and company policies.

Security and compliance considerations for executed releases

Encryption in transit: TLS 1.2 and 1.3 protocols
Encryption at rest: AES-256 encryption for stored data
Certifications: SOC 2 Type II and ISO 27001
HIPAA support: HIPAA-compliant; BAA available upon request
eSignature law: ESIGN and UETA compliance
Audit trail: Detailed timestamps, IPs, action logs

Common legal risks and consequences of a flawed release

Unenforceable Release: Court may void overly broad terms
Statutory Exceptions: Certain claims cannot be waived
Age Discrimination Risk: ADEA requires specific OWBPA language
Tax Consequences: Severance may be taxable income
I-9 Compliance: Must retain and produce forms when required
Revocation Window: Limited rescission periods may apply

Pitfalls to avoid when preparing a release

  • Using vague consideration terms such as 'mutual release' without specifying dollar amounts or benefits can render the agreement ambiguous and harder to enforce.
  • Failing to include effective date or execution dates for each signer may create disputes about when obligations and waiver periods begin.
  • Not tailoring releases for employees over 40 neglects OWBPA requirements, which can invalidate waivers of age discrimination claims.
  • Missing witness or notarization steps when state law requires them for certain releases can delay enforceability or complicate court challenges.

Step-by-step: prepare and execute the release correctly

Follow these steps to complete, review, and execute a release agreement securely and in compliance with legal requirements.

  • 01
    Prepare Draft: Identify claims, consideration, and effective date
  • 02
    Review Legal: Counsel reviews enforceability and required disclosures
  • 03
    Signatures: Each party signs and dates; witness or notary if required
  • 04
    Record and Store: Save executed copy and audit trail for retention

How the electronic signing workflow normally runs

Typical e-signature workflow for a release agreement moves from upload through signature, verification, and archival with an auditable trail for compliance.

  • Upload Document: Sender uploads final release PDF or DOCX
  • Place Fields: Add signature, initial, date and conditional fields
  • Authenticate Signer: Use email, SMS code, or advanced methods
  • Complete Audit: System captures timestamps, IP, and completion certificate

Essential elements of a professional release agreement

Core elements ensure a thorough, enforceable release: clear scope, consideration, statutory notices, execution blocks, confidentiality, and record retention consistent with legal standards.

Scope of Release

Precisely describe the categories of claims being released, including dates, employment-related issues, torts, and any specific claims the parties intend to waive; exclude statutory rights that cannot be lawfully released.

Consideration

State the exact payment, benefits, or other consideration offered in exchange for the release, including timing, tax treatment, and whether payment is contingent on signing or vesting events.

Statutory Notices

Include required statutory disclosures such as Older Workers Benefit Protection Act language for employees over 40 and any state-specific notices about waiver of rights or consult counsel.

Execution Block

Provide signature lines for all parties with printed names, titles, dates, and explicit acknowledgment that signatories understand the rights they are waiving and received required disclosures.

Confidentiality

If confidentiality is part of the settlement, define the scope, permitted disclosures, exceptions for legal compulsion, and remedies for breach including injunctive relief and damages.

Retention

Specify where executed originals will be retained, who has custody, retention period, and the process for producing records in response to legal or regulatory requests.

Best practices to improve enforceability and clarity

Follow best practices to ensure clarity, enforceability, and compliance when preparing and executing releases for employee claims.

Draft clear, specific release language and scope definitions
Use precise terms to identify which claims are released and which survive; avoid ambiguous phrases, list temporal limits, and reference statutes when relevant. Clear language reduces litigation risk and aids courts in enforcing the agreement.
Include statutory notices where required
For employees over 40, include OWBPA warnings, consideration periods, and revocation rights as required. Confirm any state-specific consumer or employment notice requirements and provide time for employees to seek counsel to strengthen enforceability.
Obtain informed consent and retention proof
Document that the signer consented to electronic records if used, retain the audit trail showing intent and attribution, and keep copies accessible and reproducible to satisfy ESIGN and state UETA requirements for admissibility.
Use counsel for high-risk situations
Engage experienced employment counsel for age discrimination releases, complex severance packages, or multi-jurisdictional disputes; counsel can draft tailored provisions, advise on tax treatment, and document necessary statutory notices to reduce the risk of invalidation.

Key timing items to enter on the agreement

Key timing considerations and statutory deadlines relevant to release agreements and accompanying tax or employment filings.

Effective date and waiver start:

Enter MM/DD/YYYY; determines when waiver obligations commence.

Consideration payment deadline and timing:

Specify payment date and method; note tax withholding.

Revocation periods and procedures:

If statute allows rescission, note timeframe and procedures.

Tax reporting deadlines and obligations:

Report taxable severance on W-2 and follow IRS guidance.

Record retention requirement and access:

Retain executed release per company policy and legal minimums.

Milestone timeline from negotiation to archival

Sequential milestones from negotiation through final archival outline the typical lifecycle of a release agreement.

01

Negotiation and Offer

Parties agree terms and consideration; draft executed release

02

Employee Review Period

Time to consult counsel and consider the offer

03

Execution and Notarization

Signatures collected, witnesses or notary steps performed if required

04

Archival and Access

Store executed copy with audit trail and retrieval process

Recommended electronic workflow settings for releases

Configure an electronic workflow for drafting, signing, authentication, and storage to ensure secure and auditable releases.

Field Configuration
Document Type PDF or DOCX
Signer Authentication Email, SMS, or KBA verification
Signature Method Typed, drawn, or PKI digital signature
Retention Settings Encrypted storage and audit trail retention

Electronic vs. paper release: quick comparison

Contrast electronic and paper release agreements on enforceability, notarization needs, witness requirements, and storage for quick comparison.

Criteria Electronic Release Paper Release
Enforceability
Notarization Needed varies often required
Witnesses rarely sometimes
Audit Trail limited

Vendor pricing and compliance snapshot for eSignature solutions

Pricing and feature comparison of common eSignature vendors to help evaluate cost and compliance considerations for signing release agreements.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial Yes, 7-day trial Varies by plan Varies by plan Varies by plan Varies by plan
Bulk Send Yes (Business Premium) Yes Yes Yes Limited or no bulk send
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Frequently asked questions about releases and e-signing

Common questions about validity, signing options, revocation, notarization, and recordkeeping for employee release agreements are answered below.


Need help? Contact support

be ready to get more
Join over 28 million airSlate SignNow users