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Agent Agreement

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Listing Agreement

THIS AGREEMENT made by and between & , hereinafter collectively referred to as "Owner," and “Broker."

Recitals:

1. Owner is the owner of that certain real property situated in County, State of , commonly known as and hereinafter referred to as the "Property," and more particularly described as (legal description):

2. Owner desires to sell the Property and, accordingly, Owner desires to grant to Broker the [exclusive and irrevocable] right to sell the Property in accordance with the provisions of this Agreement. Broker is a duly licensed real estate salesman [or broker] in the State of , and desires to have the [exclusive] authority to sell the Property in accordance with the provisions of and for the compensation provided for in this Agreement.

THEREFORE, Owner and Agent agree as follows:

1. Grant of Right. Owner hereby grants to Broker the [exclusive and irrevocable] right, commencing on , and expiring at on , to sell the Property.

2. Personal Property Included. In addition to the real property described above, the Property to be sold [or exchanged or sold] includes the personal property itemized in the inventory attached hereto as Exhibit , which exhibit is incorporated in and made a part of this Agreement.

3. Incorporation of Information Checklist. As a further description of the Property, the parties have jointly prepared statements and information, which appear in the Property Information Checklist, which checklist is attached to and incorporated in this Agreement as Exhibit A.

4. Terms of Sale. The selling price of the Property shall be $ which shall be paid on the following terms: or at such price and terms as shall be acceptable to Owner, and to accept a deposit thereon.

5. Open Listing. This Agreement is commonly known in the trade as an open listing and if, during the period of this Agreement, the sale of the Property is consummated and the deed or other evidence of the transfer of title is recorded other than through the efforts of Broker, but rather through the efforts of other agents, or of anyone else, including Owner, the aforesaid compensation for the sale shall not be paid to Broker as set forth in this Agreement.

[or]

5. Exclusive Agent Listing. This Agreement is commonly known in the trade as an exclusive agency listing and if, during the period of this Agreement the sale of the Property is consummated and the deed or other evidence of the transfer of title is recorded other than through the efforts of Broker, but rather through the efforts of other agents, or of anyone else, excluding Owner, compensation shall be paid to Broker as set forth in this Agreement.

[or]

5. Exclusive Right to Sell Listing. This Agreement is commonly known in the trade as an exclusive right to sell listing and if, during the period of this Agreement the sale of the Property is consummated and the deed or other evidence of the transfer of title is recorded other than through the efforts of Broker, but rather through the efforts of other agents, or of anyone else, including Owner, compensation shall be paid to Broker as set forth in this Agreement.

It is understood that Broker is a member of and that such listing service and its members shall act in cooperation with Broker in procuring or attempting to procure a purchaser in accordance with this Agreement.

6. Compensation of Broker. Law does not fix the amount or rate of real estate commissions. They are set by each Broker individually and may be negotiable between the Seller and Broker. Owner agrees to pay Broker as compensation for services rendered a fee of per cent of the purchase price.

7. Cooperation of Owner. Owner agrees to make available to Broker and prospective purchasers all data, records, and documents pertaining to the Property, to allow Broker, or any other broker with whom Broker chooses to cooperate, to show the Property at reasonable times and upon reasonable notice, and to place a "For Sale" sign upon the Property. Owner agrees to commit no act which might tend to obstruct the Broker's performance hereunder. Broker may furnish the information provided herein to third parties, and after close of escrow, may disclose the terms of sale to interested parties.

8. Sales Facilitation.

By initializing here: Owner instructs Broker to list the herein Property with the local Multiple Listing Service.

By initializing here: Owner authorizes Broker to install a Lock Box upon the Property.

9. Delivery of Papers by Owner. In the event of a sale, Owner will promptly, upon Broker's request, deposit in escrow all instruments necessary to complete the sale.

10. Distribution of Sales Information. In the event Owner has signed a PROPERTY DISCLOSURE STATEMENT, Broker is authorized to furnish copies to potential purchasers.

11. Owner's Representations. Owner warrants the accuracy of the information furnished herein with respect to the above-described Property and agrees to hold the Broker harmless from any liabilities or damages arising out of incorrect or undisclosed information. Owner agrees to notify Broker within seven (7) days of any changes in rentals and/or expenses of the Property. The undersigned Owner warrants further that he is the owner of record of the Property or has the authority to execute this Agreement.

12. Broker Indemnified. If suit is brought to collect the compensation of Broker, or if Broker successfully defends any action brought against Broker by Owner relating to this authorization or under any sales agreement relating to said Property, Owner agrees to pay all costs incurred by Broker in connection with such action, including a reasonable attorney's fee.

13. Escrow Instructions and Closing Date. Escrow instructions to Escrow Agent shall be signed by the purchasers and Owner and shall be delivered to said escrow within days from acceptance of the terms and conditions of the sale of the Property. Said instructions shall provide for closing and the recording of the deed or other evidence of the transfer of title within days from the date the instructions are delivered to said escrow.

14. Title Defects. Title shall be free of liens, encumbrances, easements, restrictions, rights, and conditions of record or known to Owner other than the following:

15. Owner Default. If Owner fails to deliver title as herein provided, any deposit, together with any other money paid on account of the purchase price, shall there upon be returned to the purchasers.

In consideration of the execution hereof, the undersigned Broker agrees to use diligence in effecting a sale of the Property.

Dated:

Broker

Broker's Address/Phone

Seller

Seller

Enter text✕

What an Agent Agreement Is and when it applies

An Agent Agreement is a written contract in which a principal appoints another party (an agent) to act on the principal's behalf for specified tasks or transactions. Commonly used for real estate closings, insurance claims, vendor negotiations, and corporate approvals, the agreement defines the agent's authority, duties, term, compensation, and any limits on action. Properly executed, it clarifies liability allocation between principal and agent and supports third-party reliance where the agent presents proof of authority.

Why a clear Agent Agreement matters

A clear Agent Agreement reduces disputes, establishes who may bind the principal, documents scope and duration of authority, and makes downstream reliance by third parties safer and more predictable.

Why a clear Agent Agreement matters

Who typically prepares and signs an Agent Agreement

The document is used by individuals and organizations that need formal delegated authority for transactions or decision-making.

  • Real estate brokers and property managers who need someone to close or manage transactions on behalf of owners.
  • Corporate officers and business owners delegating signature authority to staff or outside advisors.
  • Attorneys, fiduciaries, and escrow agents appointed to act in specific legal or financial matters.

Choose signers who have clear authority under company bylaws or personal estate plans; mismatches between corporate records and the agreement create enforceability risks.

Who can sign and represent each party

Authorized Agent

An individual or entity granted express authority by the principal to perform described acts. The agent should be named, include a title or role, and be capable of legally binding the principal within the documented scope.

Principal / Signatory

An individual or corporate officer with legal capacity to delegate authority. For businesses, verify corporate resolutions or bylaws authorizing the delegation; for individuals, ensure capacity and proper identity documentation.

Core elements to include in a professional Agent Agreement

A well-drafted agreement is concise but explicit about powers, limits, and administrative mechanics so third parties and regulators can rely on the delegation.

Scope of Authority

Describe specific actions the agent may take (e.g., sign contracts, collect funds, file documents). Use precise language to avoid unintended grants of power.

Effective Term

State exact start and end dates or trigger events for the authority, and whether authority survives the principal's incapacity or death.

Duties and Limits

Include fiduciary duties, reporting frequency, expense handling, and any explicit exclusions (e.g., no power to transfer title).

Compensation & Costs

Specify agent fees, reimbursement mechanics, invoicing cadence, and responsibility for taxes or third-party costs.

Termination & Revocation

Document how the agreement ends (notice period, events of default) and how revocation will be communicated to third parties.

Reliance & Indemnity

State whether third parties may rely on agent representations and include indemnity language allocating risk for unauthorized acts.

Essential data fields for the Agent Agreement

Agent Name: Full legal name
Principal Name: Full legal name
Scope: Specific powers listed
Effective Date: MM/DD/YYYY
Signatures: Agent and principal signatures
Acknowledgement: Notary or witness details

Step-by-step: completing and executing the Agent Agreement

Follow the sequence below to prepare, execute, and distribute the agreement so that authorities and third parties can rely on it.

  • 01
    Draft: Prepare text and define powers clearly.
  • 02
    Verify Parties: Confirm identities, corporate authority, and any required resolutions.
  • 03
    Sign: Obtain signatures, dates, and notarization if applicable.
  • 04
    Distribute: Provide executed copies to banks, counterparties, and recordkeepers.

Digital workflow checklist for completing the agreement online

Configure the e-signature workflow to enforce identity checks, field requirements, and archival settings before sending for signatures.

Field Platform Setting
Signature Authentication Email plus SMS code or SSO enforced
Template Name Agent Agreement template saved for reuse
Assign Role Designate Agent and Principal roles
Retention Settings Auto-archive for specified retention period

Typical routing flow for electronic execution

A predictable signing flow reduces delays and preserves an audit trail that supports enforceability and record retention.

  • Upload: Sender uploads signed draft or template to the platform
  • Place Fields: Add signature, date, and optional initial fields
  • Send: Route to signers in the specified order
  • Complete: Platform captures signed copies and audit trail

Technical requirements for e-signature and distribution

Use a platform that supports standard document formats, audit logs, and strong signer authentication to preserve legal weight.

  • Document Formats: PDF and DOCX supported
  • Integrations: Salesforce, NetSuite, Google Workspace
  • Authentication: Email, SMS code, KBA, SSO options

Confirm the provider supports exportable audit trails and long-term archival formats to meet retention and evidentiary needs.

Timing expectations and common processing deadlines

Plan execution and distribution around internal review, third-party notice periods, and any statutory deadlines that may affect rights or filings.

Execution Effective Date:

Be explicit; the agreement takes effect on the stated date

Notarization Window:

Complete any required notarization at signing or within days as specified

Third-Party Notice:

Deliver executed copy to banks or counterparties within 14–30 days

Tax Documentation:

Provide or request W-9 on payer request per IRS guidance

Recordkeeping:

Archive executed copies immediately for retention obligations

Common mistakes to avoid when preparing an Agent Agreement

  • Giving broad unspecified authority that allows unintended transfers or financial commitments.
  • Failing to confirm corporate resolutions or individual capacity before signing and relying on the agent.
  • Skipping notarization or witness steps when state law or third parties require them.
  • Using inconsistent names, dates, or role titles between the agreement and supporting documents.

Risks and consequences of an incorrect or incomplete agreement

Invalid Authority: Third parties may refuse to honor actions
Contract Liability: Principal may be bound to unintended obligations
Tax Exposure: Incorrect TINs can trigger backup withholding
Privacy Breach: Unauthorized access to confidential data
Notary Noncompliance: Improper notarization can void documents
Revocation Failure: Delayed revocation may increase agent liability

Practical scenarios where an Agent Agreement is used

Two concise examples show common, real-world uses and operational consequences of a clear agent appointment.

Real Estate Closing

A property owner cannot travel for closing and appoints an agent to sign closing documents and disburse funds.

  • Agent executes the deed and settlement statements on owner's behalf.
  • Proper notarization, a recorded power or recorded trustee certification, and prompt delivery of the executed closing package allowed the sale to close on time and avoided financing delays.

Corporate Vendor Management

A small company delegates procurement authority to a vendor manager to sign supply contracts up to a dollar threshold.

  • Manager signs purchase agreements within specified limits.
  • Clear scope, monthly reporting, and an internal resolution reduced disputed vendor charges and centralized invoice approval workflows.

Frequently asked questions about Agent Agreements

Answers to common legal and execution questions including e-signatures, revocation, and notarization to help avoid common pitfalls.


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