Establishing secure connection…Loading editor…Preparing document…

Affidavit of Proper Use

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

Form 801

Rev.12/17

The Family Court of the State of Delaware

In and For New Castle Kent Sussex County

REQUEST FOR ELECTRONIC COPY OF AUDIO RECORD AND AFFIDAVIT OF PROPER USE

Applicant / Attorney Name

File Number or Criminal Case Number

Street Address

P.O. Box Number

Petition Number

City/State/Zip Code

Phone Number

Petitioners Name

Respondents Name

1. I certify that I am a party/authorized attorney in the matter in which I am requesting an electronic copy of the audio record.

2. I am requesting an electronic copy of the hearing held on at a.m., before

3. I certify that I will pay all costs associated with the preparation of the electronic copy on compact disc (CD) of the audio record. Each CD contains an electronic copy of the audio record from only one hearing. The fee for each hearing is $25.00.

Date

Signature

I declare under penalty of perjury that:

1. My purpose in requesting an electronic copy on compact disc of the audio record of my hearing before the Family Court is to review the record of this hearing.

2. I will not copy, alter, transfer or otherwise use in an inappropriate manner such electronic copy of the audio record of my hearing in the Family Court.

a. Inappropriate use includes, but is not limited to using the Electronic Copy of the CD for the purposes of harassment, embarrassment, entertainment, inflicting emotional distress, exploitation, blackmail, loss of employment, and/or commercial gain.

3. I understand that inappropriate use of such electronic copy may implicate criminal offenses enumerated in Title 11 of the Delaware Code.

Date

Signature

SWORN AND SUBSCRIBED TO before me on this day of ,

Clerk of Court/Notary Public

500 N. KING STREET
WILMINGTON, DE 19801
(302) 255-0300
400 COURT STREET
DOVER, DE 19901
(302) 672-1000
22 THE CIRCLE
GEORGETOWN, DE 19947
(302) 855-7400

1 of 1

Enter text✕
Prepare your document for signing right on this page
  • 01 Edit the text and complete the fields
  • 02 Click Sign Now and on the next screen add recipients and signature fields in SignNow
  • 03 Start your free trial to sign and send your doc
Sign Now

What the Affidavit of Proper Use Is and when it applies

An Affidavit of Proper Use is a sworn written statement by an individual or authorized representative attesting that a product, resource, or service was used in accordance with applicable instructions, policies, or legal requirements. It typically identifies the parties, describes the item or process, states the timeframe of use, and confirms compliance with governing rules. Affidavits of Proper Use are used in compliance reviews, grant reporting, property transfers, equipment loans, and internal audits to create a clear, signed record that can be relied on by regulators, counterparties, or courts under interstate e-signature laws such as ESIGN and state UETA frameworks.

Why including an Affidavit of Proper Use matters

This affidavit provides a concise, sworn record that documents compliance, supports audits, and reduces ambiguity about permissible use. When properly completed and authenticated it strengthens evidentiary weight for internal reviews, third-party audits, insurance claims, and regulatory inquiries while aligning with ESIGN/UETA rules for electronic execution.

Why including an Affidavit of Proper Use matters

Who completes and relies on this affidavit

Typical filers include authorized employees, compliance officers, contractors, and grant recipients who must certify correct use.

  • Authorized Employee — Completes affidavit when using company equipment or licensed software; confirms adherence to internal use policies and training requirements.
  • Compliance Officer — Submits affidavits to document adherence to contractual obligations or regulatory conditions during audits and inspections.
  • Contractor / Vendor — Attests that materials or services provided were used per scope of work and invoicing terms.

Core components to include in a professional affidavit

A complete Affidavit of Proper Use is concise but precise: identify parties, describe the subject, state the factual assertions, include dates, provide signature and authentication, and reference supporting evidence or attachments.

Caption

Case or matter reference, jurisdiction, and affidavit title to ensure the statement is linked to the correct file or contract.

Declarant Identity

Full legal name, role or title, employer or organization, and contact information so the signer can be positively identified.

Statement of Facts

Clear, numbered factual paragraphs describing the item, timeframe, and manner of use; avoid legal argument in the factual section.

Supporting Evidence

Attach or reference documents, logs, invoices, or photos that substantiate the declarant's statements; label exhibits consistently.

Signature Block

Signature, printed name, date, and notarization or witness lines if required by jurisdiction or receiving party.

Notary / Authentication

Notary acknowledgement, remote online notarization record, or witness attestation as required to meet evidentiary standards.

Step-by-step: filling and authenticating the affidavit

Follow these sequential steps to prepare, sign, and submit a valid Affidavit of Proper Use.

  • 01
    Prepare Draft: Gather facts, exhibit documents, and confirm the declarant's authority before drafting.
  • 02
    Review for Accuracy: Verify dates, serial numbers, and exhibit labels to prevent inconsistencies.
  • 03
    Choose Authentication: Decide on notarization, witness, or electronic signature method consistent with recipient requirements.
  • 04
    Execute and Retain: Sign in presence of notary or via compliant eSignature; save signed copy and all exhibits securely.

Typical eSigning workflow for an affidavit

This outlines the online signing path from sender to final storage, capturing evidence along the way.

  • Upload Document: Sender uploads affidavit and attaches exhibits to the signing platform.
  • Place Signature Fields: Add signature, date, and notary/witness fields and any conditional fields for exhibits.
  • Authenticate Signer: Use email link, SMS code, or stronger authentication as required by recipient.
  • Capture Audit Trail: System records timestamps, IP addresses, and action logs to support attribution.

Common platform settings for affidavit e-signing

Select settings that preserve evidentiary detail and match notarization or witness rules.

Field Configuration
Signer Authentication Email + SMS code for moderate assurance; KBA or ID check for higher assurance
Notary Support Enable RON or in-person notarization fields and audio-video recording if required
Audit Trail Detail Record IP, timestamp, and signer actions for each event
Retention Settings Set secure retention and export options (PDF/A, signed copy, certificate)

Technical considerations when submitting electronically

Choose a platform that captures signer identity, preserves an audit trail, and supports required notarization.

  • File types: PDF and DOCX are commonly accepted; signed PDF/A preferred for archival integrity
  • Integrations: Integrate with document storage or case management systems to preserve exhibits
  • Notary & RON: Support for remote online notarization and audio-video record retention where permitted

Security, encryption, and compliance facts to verify

Encryption: AES-256 at rest; TLS 1.2/1.3 in transit
Audit Trail: IP, timestamp, and action logs
HIPAA Support: BAA available where required
21 CFR Part 11: Controls for signatures on FDA-regulated records
SOC 2: SOC 2 Type II attestation available
Access Controls: Role-based permissions and SSO/SAML support

Common mistakes to avoid when preparing the affidavit

  • Using informal language or opinion instead of factual, numbered statements reduces probative value and can invite challenges in litigation.
  • Failing to attach supporting exhibits or mislabeling attachments creates gaps that can delay audits or cause a receiving party to request a corrected affidavit.
  • Signing before completing authentication steps or signing outside notary presence when notarization is required can invalidate the affidavit for certain uses.
  • Entering inconsistent dates, names, or identifiers between the affidavit and exhibits is a frequent reason for rejection during compliance reviews.

Potential consequences of incorrect or fraudulent affidavits

Perjury Risk: Criminal penalties possible
Contract Liability: Breach claims may follow
Regulatory Fines: Agency penalties or remediation
Document Rejection: Evidence may be excluded
Insurance Denial: Coverage may be denied
Operational Delay: Audits and rework increase costs

Timing considerations and typical submission windows

Timelines depend on the context — contract milestone, audit cycle, or regulatory request — and should be confirmed with the receiving party.

Upon Request:

Provide affidavit promptly when requested by auditor or regulator

Post-Incident:

Prepare within 7–30 days to preserve contemporaneous accuracy

Contract Close:

Submit before final invoice or acceptance sign-off

Grant Reporting:

Align with grantor deadlines, often quarterly or annually

Notarization Window:

Do not sign before the notary's presence; follow jurisdictional RON rules

Real-world examples of Affidavit of Proper Use

These examples illustrate common scenarios and how affidavits are used to document compliance and support decisions.

Compliance Audit

A hospital records coordinator certifies equipment usage logs to satisfy an internal audit

  • Point: affidavit references serial numbers and log exhibits
  • The sworn statement enabled the audit team to close the review without onsite reinspection by providing verifiable exhibits and an attributable signing record.

Grant Reporting

A nonprofit executive attests that purchased items were used for the grant-funded program

  • Point: affidavit includes invoice references and program dates
  • The grantor accepted the electronic affidavit and exhibits as sufficient documentation for the reporting period, avoiding additional site visits.

eSignature vendor pricing and capability snapshot

Basic pricing and feature availability for common eSignature plans, shown for core comparison purposes. Confirm plan details with each vendor before purchase.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial Yes, 7-day trial Varies Varies Yes, limited Yes, limited
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
Envelope Cap No envelope cap 100 envelopes/user/year Varies Varies Varies

Frequently asked questions and common signer issues

Answers to common questions about validity, notarization, signing authority, and correcting errors on an affidavit.


Need help? Contact support

Explore Templates

Request for Official College Transcript Keller Transcript Request Form Dominican University Transcript Request Form Transcript Request Form Rose College Transcript Request Form
be ready to get more
Join over 28 million airSlate SignNow users
Sign Now
Company
Forms
Pricing
Resources
Knowledge base
Other Products
© 2026 airSlate Inc. All rights reserved.