How long does processing take?

Processing times vary by verification needs; allow 3–10 business days after the bank receives a complete form for review and identity checks. Incomplete submissions or additional documentation requests will extend this timeframe; retain copies and note the submission date.

What identification documents are required?

Bank of America typically requires government-issued photo ID for the account holder and may request ID for the third party. The bank may also ask for proof of account ownership such as a recent statement and additional identity-proofing steps.

Can the form be signed electronically?

Electronic signatures are generally valid under the ESIGN Act (15 U.S.C. §7001) and UETA where adopted, but Bank of America may require specific authentication measures or in-branch verification. Confirm the bank’s acceptance of e-signatures before relying on them.

How do I revoke authorization?

Submit a written revocation signed by the account holder to the bank in-branch or via the bank’s designated channel. Include account details and an effective revocation date, and follow up with the bank to confirm access has been removed.

Who can sign for a business account?

An authorized officer or individual on account records may sign; when a representative signs, attach a corporate resolution, power of attorney, or similar documentation showing signing authority. Banks will request proof to prevent unauthorized access.

Is notarization or witness required?

Not all authorizations require notarization or witnesses; some branches or state laws may request a notary or witness count for certain authorizations. If notarization is required, follow state notary rules or RON procedures accepted by the bank.

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Bank of America Third Party Authorization Form

Bank of America Third Party Authorization Form

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Short Sale Third-Party Authorization Form

BORROWER(S) ACKNOWLEDGMENT

Loan Number:

Borrower: Co-Borrower:

Property Address:

Address City State ZIP

The undersigned Borrower and Co-Borrower (if any) (individually and collectively, the “Borrower,” “Me” or “My”), authorize(s) Bank of America, N.A., its affiliates, agents and employees (collectively, “BANA”) to discuss with the third party(ies) described on the next page (the “Designated Representative(s)”) on My behalf the sale of the property at the above-listed Property Address (the “Property”), which is secured by a loan owned or serviced by BANA (“Mortgage”), for an amount less than the outstanding principal balance of the Mortgage (such transaction, a “Short Sale”):

Designated Representative:

My Designated Representative and BANA are hereby authorized to share with each other any and all information reasonably requested or otherwise required to be exchanged in connection with the solicitation, negotiation and consummation of the Short Sale, including without limitation names, addresses, telephone numbers, Social Security numbers, income, credit scores, status of any current or previous workout review, account, balances, program eligibility, payment activity and any other confidential (including nonpublic personal information) information related to Me, the Mortgage or the Property.

I further agree and acknowledge as follows:

• I have selected the Designated Representative.

• I acknowledge that BANA is not responsible for any act or omission of the Designated Representative, including anything the Designated Representative may do with information it is provided hereunder, or for any failure of the Designated Representative to competently perform its services.

This Third-Party Authorization will be effective until the completion of the Short Sale(s) unless terminated by me (us) in writing.

I UNDERSTAND AND AGREE WITH THE TERMS OF THIS THIRD-PARTY AUTHORIZATION.

Borrower's Signature

Date

Co-Borrower's Signature

Date

DESIGNATED REPRESENTATIVE ACKNOWLEDGMENT

Each undersigned Designated Representative represents and agrees that, he/she (i) is a licensed real estate agent, real estate broker or attorney (“Licensee”) in good standing in the state in which the Property is located, and that Licensee has all licenses, permits or authorizations required by state or federal law to perform the duties undertaken by it in connection with the Short Sale, (ii) shall not knowingly misrepresent or omit to state, any material fact in order to induce the Borrower(s), BANA, the lender, the investor or the insurer to agree to the terms of a Short Sale that the Borrower(s), BANA, the lender the investor or the insurer would not have agreed to had all material facts been known, and (iii) is in compliance with all applicable state and federal laws, rules and regulations governing the services provided, including without limitation those related to providing required disclosures to the Borrower(s).

Each Designated Representative involved in a Short Sale regarding...

Address City State ZIP

...must complete, sign and date below.

Designated Representative:

Company Name: State Licensing Entity:

State Licensing/Registration Number: Type of License:

Designated Representative Signature

Date

Designated Representative:

Company Name: State Licensing Entity:

State Licensing/Registration Number: Type of License:

Designated Representative Signature

Date

Designated Representative:

Company Name: State Licensing Entity:

State Licensing/Registration Number: Type of License:

Designated Representative Signature

Date

Designated Representative:

Company Name: State Licensing Entity:

State Licensing/Registration Number: Type of License:

Designated Representative Signature

Date

What the Bank of America Third Party Authorization Form Is

The Bank of America Third Party Authorization Form lets an account holder grant a named third party limited access to account information and specified services without creating a separate account. The form records the parties, account identifiers, the precise scope of permitted actions, and any time limits or revocation mechanics. Banks typically require identity verification and may request supporting documentation. The completed form becomes part of the account record and helps the institution process requests consistently while protecting the account owner’s intent.

Why a Clear Authorization Matters

Use the Bank of America Third Party Authorization Form to create a clear, auditable record of delegated account access. It reduces administrative calls, clarifies authority limits, and helps the bank meet compliance and risk-review requirements while protecting the account owner’s intent.

Who Typically Completes This Form

Account holders, financial professionals, legal representatives, and family members commonly use the Bank of America Third Party Authorization Form to delegate limited access without transferring ownership.

Individual account owners granting a trusted person permission to view statements or pay bills on their behalf.
Financial advisors, accountants, and tax preparers who need statement access for reporting and client services.
Attorneys, executors, and trustees accessing account records for probate, estate administration, or legal representation.

Before submitting, confirm the bank’s documentation and identity-verification requirements to avoid processing delays or rejection.

Core Elements to Include on a Professional Form

Core elements: parties, precise scope of authority, effective and expiry dates, verification requirements, signature block, and revocation instructions to reduce ambiguity and support compliance.

Parties

Identify the account owner and each designated third party with full legal names and contact details. Use exact names matching bank records to avoid identity mismatches that can delay authorization processing.

Account details

List all applicable Bank of America account numbers, account suffixes, and whether the authorization applies to joint accounts. Misstated numbers can misdirect access; include account type for clarity.

Scope

Describe permitted actions precisely—balance inquiries, statement access, transaction discussion, funds transfers. State explicit exclusions such as 'no withdrawals' or 'view only' to prevent unintended authority.

Effective dates

State an effective date and an explicit expiration date or note 'until revoked.' Use MM/DD/YYYY format and ensure dates align with any related legal or financial deadlines.

Verification

Specify required identity documents and whether notarization or bank verification is required. Attach copies as requested and provide reliable contact information for any additional identity proofing the bank requires.

Signatures

Obtain handwritten or accepted electronic signatures from the account holder and, where applicable, a business officer or witness. Include printed names and titles and date each signature line to document authority timing.

Step-by-Step: Filling and Submitting the Form

Follow these sequential steps to complete and submit the Bank of America Third Party Authorization Form accurately and minimize verification delays.

01

Collect documents: Gather IDs and account proof.
02

Complete form: Enter names, account numbers, and scope.
03

Sign and date: All signers must sign with date.
04

Submit to bank: Deliver to branch or upload per bank instructions.

How the Authorization Is Processed

After signing, the form is submitted to Bank of America, verified, processed, and recorded; confirmation is issued to the account holder and authorized third party once active.

Submit: Deliver signed form physically or via bank portal
Verify: Bank conducts identity and account verification checks
Activate: Bank updates internal access flags and permissions
Notify: Bank confirms activation to account owner and third party

Online Workflow Settings for Digital Completion

Sample settings when configuring an online completion workflow for the Third Party Authorization Form, including authentication and field validation.

Field	Configuration
Authentication	Email link plus SMS code or MFA
Signature type	Typed or handwritten image with audit trail
Retention	Encrypted storage with 7-year retention option
Notifications	Auto emails to account owner and third party upon completion

Delivery Channels and Technical Requirements

Use these distribution and format options when sharing the completed authorization form with Bank of America and third parties.

Email delivery: Attach signed PDF
In-branch submission: Hand deliver original
Secure portal: Upload via bank portal

Timing Expectations and Key Deadlines

Key deadlines and timing expectations for processing, revocation, and record retention relevant to the authorization form.

Submission to bank:

Allow up to 3–10 business days for processing

Effective date:

Occurs on the signer’s dated signature or specified start date

Revocation processing:

Bank may take up to 5 business days to process revocation

Record availability:

Keep copies accessible for at least three years or per bank request

Notarization window:

If required, schedule notarization before submission to avoid delays

Common Mistakes to Avoid

Leaving out account suffixes or providing partial account numbers causes delays and may require re-submission; always copy numbers directly from statements.
Using vague authority like 'handle account matters' without specifics leads to disputes; specify permitted actions and explicit exclusions to prevent misinterpretation.
Unsigned or undated authorizations are typically invalid; ensure all signers date their signatures to establish when authority begins.
A business representative signing without documentation may be rejected; attach corporate resolutions, power of attorney, or other proof of signing authority.

Penalties, Risks, and Consequences

Mismatched name: May trigger rejection or backup withholding

Unauthorized access: Potential financial loss and liability

Missing signature: Form considered invalid

Wrong account number: Funds may be misapplied

Delayed revocation: Third party access may continue

No notarization when required: State law may invalidate

Security and Compliance Highlights

Encryption: TLS 1.2 and 1.3; AES-256 at rest

Authentication: Multi-factor and secure signer verification

Audit Trail: Timestamps, IP, action history retained

HIPAA: BAA available for covered workflows

Certifications: SOC 2 Type II, ISO 27001

Retention: Tamper-evident logs and storage

Real-World Examples of Use

These case examples show typical uses of the Bank of America Third Party Authorization Form and common verification steps taken by the bank.

Tax Preparation

A taxpayer grants their CPA access to Bank of America account statements to prepare and file accurate returns and resolve withholding or reporting questions.

CPA view-only access to statements.
The authorization limits authority to document retrieval, includes effective and expiration dates, and stays with the CPA’s records to support any IRS follow-up or audit inquiries.

Mortgage Closing

A mortgage broker requests statement access during underwriting to verify assets and income; the borrower signs the third party authorization to permit lender review.

Broker obtains statements only.
The authorization explicitly lists account numbers and limits access to balance confirmation and statements, preventing the broker from initiating transfers while enabling timely loan processing and closing.

Pricing Comparison: signNow and Common eSignature Vendors

A concise vendor pricing comparison for common eSignature providers used to complete and distribute authorization forms.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Varies	Varies	Varies	Varies
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No
Envelope Cap	No cap	100 envelopes/user/year	Varies	Varies	Varies

Frequently Asked Questions and Troubleshooting

Answers to common questions about completing, signing, and submitting the Bank of America Third Party Authorization Form, plus guidance on identity verification and revocation procedures.

Need help? Contact support

How long does processing take?
Processing times vary by verification needs; allow 3–10 business days after the bank receives a complete form for review and identity checks. Incomplete submissions or additional documentation requests will extend this timeframe; retain copies and note the submission date.
What identification documents are required?
Bank of America typically requires government-issued photo ID for the account holder and may request ID for the third party. The bank may also ask for proof of account ownership such as a recent statement and additional identity-proofing steps.
Can the form be signed electronically?
Electronic signatures are generally valid under the ESIGN Act (15 U.S.C. §7001) and UETA where adopted, but Bank of America may require specific authentication measures or in-branch verification. Confirm the bank’s acceptance of e-signatures before relying on them.
How do I revoke authorization?
Submit a written revocation signed by the account holder to the bank in-branch or via the bank’s designated channel. Include account details and an effective revocation date, and follow up with the bank to confirm access has been removed.
Who can sign for a business account?
An authorized officer or individual on account records may sign; when a representative signs, attach a corporate resolution, power of attorney, or similar documentation showing signing authority. Banks will request proof to prevent unauthorized access.
Is notarization or witness required?
Not all authorizations require notarization or witnesses; some branches or state laws may request a notary or witness count for certain authorizations. If notarization is required, follow state notary rules or RON procedures accepted by the bank.

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