How long does processing take?

Processing times vary by verification needs; allow 3–10 business days after the bank receives a complete form for review and identity checks. Incomplete submissions or additional documentation requests will extend this timeframe; retain copies and note the submission date.

What identification documents are required?

Bank of America typically requires government-issued photo ID for the account holder and may request ID for the third party. The bank may also ask for proof of account ownership such as a recent statement and additional identity-proofing steps.

Can the form be signed electronically?

Electronic signatures are generally valid under the ESIGN Act (15 U.S.C. §7001) and UETA where adopted, but Bank of America may require specific authentication measures or in-branch verification. Confirm the bank’s acceptance of e-signatures before relying on them.

How do I revoke authorization?

Submit a written revocation signed by the account holder to the bank in-branch or via the bank’s designated channel. Include account details and an effective revocation date, and follow up with the bank to confirm access has been removed.

Who can sign for a business account?

An authorized officer or individual on account records may sign; when a representative signs, attach a corporate resolution, power of attorney, or similar documentation showing signing authority. Banks will request proof to prevent unauthorized access.

Is notarization or witness required?

Not all authorizations require notarization or witnesses; some branches or state laws may request a notary or witness count for certain authorizations. If notarization is required, follow state notary rules or RON procedures accepted by the bank.

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Bank of America Third Party Authorization Form

Bank of America Third Party Authorization Form

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

What the Bank of America Third Party Authorization Form Is

The Bank of America Third Party Authorization Form lets an account holder grant a named third party limited access to account information and specified services without creating a separate account. The form records the parties, account identifiers, the precise scope of permitted actions, and any time limits or revocation mechanics. Banks typically require identity verification and may request supporting documentation. The completed form becomes part of the account record and helps the institution process requests consistently while protecting the account owner’s intent.

Why a Clear Authorization Matters

Use the Bank of America Third Party Authorization Form to create a clear, auditable record of delegated account access. It reduces administrative calls, clarifies authority limits, and helps the bank meet compliance and risk-review requirements while protecting the account owner’s intent.

Who Typically Completes This Form

Account holders, financial professionals, legal representatives, and family members commonly use the Bank of America Third Party Authorization Form to delegate limited access without transferring ownership.

Individual account owners granting a trusted person permission to view statements or pay bills on their behalf.
Financial advisors, accountants, and tax preparers who need statement access for reporting and client services.
Attorneys, executors, and trustees accessing account records for probate, estate administration, or legal representation.

Core Elements to Include on a Professional Form

Core elements: parties, precise scope of authority, effective and expiry dates, verification requirements, signature block, and revocation instructions to reduce ambiguity and support compliance.

Parties

Identify the account owner and each designated third party with full legal names and contact details. Use exact names matching bank records to avoid identity mismatches that can delay authorization processing.

Account details

List all applicable Bank of America account numbers, account suffixes, and whether the authorization applies to joint accounts. Misstated numbers can misdirect access; include account type for clarity.

Scope

Describe permitted actions precisely—balance inquiries, statement access, transaction discussion, funds transfers. State explicit exclusions such as 'no withdrawals' or 'view only' to prevent unintended authority.

Effective dates

State an effective date and an explicit expiration date or note 'until revoked.' Use MM/DD/YYYY format and ensure dates align with any related legal or financial deadlines.

Verification

Specify required identity documents and whether notarization or bank verification is required. Attach copies as requested and provide reliable contact information for any additional identity proofing the bank requires.

Signatures

Obtain handwritten or accepted electronic signatures from the account holder and, where applicable, a business officer or witness. Include printed names and titles and date each signature line to document authority timing.

Step-by-Step: Filling and Submitting the Form

Follow these sequential steps to complete and submit the Bank of America Third Party Authorization Form accurately and minimize verification delays.

01

Collect documents: Gather IDs and account proof.
02

Complete form: Enter names, account numbers, and scope.
03

Sign and date: All signers must sign with date.
04

Submit to bank: Deliver to branch or upload per bank instructions.

How the Authorization Is Processed

After signing, the form is submitted to Bank of America, verified, processed, and recorded; confirmation is issued to the account holder and authorized third party once active.

Submit: Deliver signed form physically or via bank portal
Verify: Bank conducts identity and account verification checks
Activate: Bank updates internal access flags and permissions
Notify: Bank confirms activation to account owner and third party

Online Workflow Settings for Digital Completion

Sample settings when configuring an online completion workflow for the Third Party Authorization Form, including authentication and field validation.

Field	Configuration
Authentication	Email link plus SMS code or MFA
Signature type	Typed or handwritten image with audit trail
Retention	Encrypted storage with 7-year retention option
Notifications	Auto emails to account owner and third party upon completion

Delivery Channels and Technical Requirements

Use these distribution and format options when sharing the completed authorization form with Bank of America and third parties.

Email delivery: Attach signed PDF
In-branch submission: Hand deliver original
Secure portal: Upload via bank portal

Timing Expectations and Key Deadlines

Key deadlines and timing expectations for processing, revocation, and record retention relevant to the authorization form.

Submission to bank:

Allow up to 3–10 business days for processing

Effective date:

Occurs on the signer’s dated signature or specified start date

Revocation processing:

Bank may take up to 5 business days to process revocation

Record availability:

Keep copies accessible for at least three years or per bank request

Notarization window:

If required, schedule notarization before submission to avoid delays

Common Mistakes to Avoid

Leaving out account suffixes or providing partial account numbers causes delays and may require re-submission; always copy numbers directly from statements.
Using vague authority like 'handle account matters' without specifics leads to disputes; specify permitted actions and explicit exclusions to prevent misinterpretation.
Unsigned or undated authorizations are typically invalid; ensure all signers date their signatures to establish when authority begins.
A business representative signing without documentation may be rejected; attach corporate resolutions, power of attorney, or other proof of signing authority.

Penalties, Risks, and Consequences

Mismatched name: May trigger rejection or backup withholding

Unauthorized access: Potential financial loss and liability

Missing signature: Form considered invalid

Wrong account number: Funds may be misapplied

Delayed revocation: Third party access may continue

No notarization when required: State law may invalidate

Security and Compliance Highlights

Encryption: TLS 1.2 and 1.3; AES-256 at rest

Authentication: Multi-factor and secure signer verification

Audit Trail: Timestamps, IP, action history retained

HIPAA: BAA available for covered workflows

Certifications: SOC 2 Type II, ISO 27001

Retention: Tamper-evident logs and storage

Real-World Examples of Use

These case examples show typical uses of the Bank of America Third Party Authorization Form and common verification steps taken by the bank.

Tax Preparation

A taxpayer grants their CPA access to Bank of America account statements to prepare and file accurate returns and resolve withholding or reporting questions.

CPA view-only access to statements.
The authorization limits authority to document retrieval, includes effective and expiration dates, and stays with the CPA’s records to support any IRS follow-up or audit inquiries.

Mortgage Closing

A mortgage broker requests statement access during underwriting to verify assets and income; the borrower signs the third party authorization to permit lender review.

Broker obtains statements only.
The authorization explicitly lists account numbers and limits access to balance confirmation and statements, preventing the broker from initiating transfers while enabling timely loan processing and closing.

Pricing Comparison: signNow and Common eSignature Vendors

A concise vendor pricing comparison for common eSignature providers used to complete and distribute authorization forms.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Varies	Varies	Varies	Varies
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No
Envelope Cap	No cap	100 envelopes/user/year	Varies	Varies	Varies

Frequently Asked Questions and Troubleshooting

Answers to common questions about completing, signing, and submitting the Bank of America Third Party Authorization Form, plus guidance on identity verification and revocation procedures.

Need help? Contact support

How long does processing take?
Processing times vary by verification needs; allow 3–10 business days after the bank receives a complete form for review and identity checks. Incomplete submissions or additional documentation requests will extend this timeframe; retain copies and note the submission date.
What identification documents are required?
Bank of America typically requires government-issued photo ID for the account holder and may request ID for the third party. The bank may also ask for proof of account ownership such as a recent statement and additional identity-proofing steps.
Can the form be signed electronically?
Electronic signatures are generally valid under the ESIGN Act (15 U.S.C. §7001) and UETA where adopted, but Bank of America may require specific authentication measures or in-branch verification. Confirm the bank’s acceptance of e-signatures before relying on them.
How do I revoke authorization?
Submit a written revocation signed by the account holder to the bank in-branch or via the bank’s designated channel. Include account details and an effective revocation date, and follow up with the bank to confirm access has been removed.
Who can sign for a business account?
An authorized officer or individual on account records may sign; when a representative signs, attach a corporate resolution, power of attorney, or similar documentation showing signing authority. Banks will request proof to prevent unauthorized access.
Is notarization or witness required?
Not all authorizations require notarization or witnesses; some branches or state laws may request a notary or witness count for certain authorizations. If notarization is required, follow state notary rules or RON procedures accepted by the bank.

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