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BIR Form 1604-E

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Annual Information Return of Income Taxes Withheld on Compensation and Final Withholding Taxes

(To be filled up by the BIR) DLN: PSOC: PSIC:

Fill in all applicable spaces. Mark all appropriate boxes with an “X”.

1 For the Year 2 Amended Return? Yes No 3 No of Sheets Attached

Part I Background Information

4 TIN

5 RDO Code 6 Line of Business/Occupation

7 Withholding Agent's Name

8 Telephone No.

9 Registered Address 10 Zip Code

11 In case of overwithholding/overremittance after the year-end adjustment on compensation, have you released the refund/s to your employee/s? Yes No If yes, specify the date of refund

12 Total Amount of Overremittance on Tax Withheld under Compensation 13 Month of First Crediting of Overremittance 14 Category of Withholding Agent Private Government

Part II Summary of Remittances

Schedule 1 Remittance per BIR Form No. 1601-C

Date of Remittance: Name of Bank/Bank Code/ROR No., if any: Total Amount Remitted:

JAN FEB MAR APR

MAY JUN JUL AUG

SEP OCT NOV DEC

Schedule 2 Remittance per BIR Form No. 1601-F

Date of Remittance: Name of Bank/Bank Code/ROR No., if any: Taxes Withheld: Total Amount Remitted:

Schedule 3 Remittance per BIR Form No. 1602

Date of Remittance: Name of Bank/Bank Code/ROR No., if any: Taxes Withheld: Total Amount Remitted:

Schedule 4 Remittance per BIR Form No. 1603

Date of Remittance: Name of Bank/Bank Code/ROR No., if any: Taxes Withheld: Total Amount Remitted:

We declare, under the penalties of perjury, that this declaration has been made in good faith, verified by us, and to the best of our knowledge and belief, is true and correct, pursuant to the provisions of the National Internal Revenue Code, as amended, and the regulations issued under authority thereof.

15 Tax Agent Acc. No./Atty's Roll No. (if applicable) Date of Issuance

Date of Expiry


President/Vice President/Principal Officer/Accredited Tax Agent/ Authorized Representative/Taxpayer

TIN of Signatory

Title/Position of Signatory

16

Treasurer/Assistant Treasurer

TIN of Signatory

Title/Position of Signatory

Stamp of Receiving Office and Date of Receipt

Part III Alphabetical List of Employees/Payees from whom Taxes were Withheld

Schedule 5 Alphabetical List of Payees Subject to Final Withholding Tax

SEQ NO. TIN Name of Payees Address of Payees

Status ATC Nature of Income Payment

Amount of Income Rate of Tax Amount of Tax Withheld

Schedule 6 Alphabetical List of Employees Other Than Rank and File Who Were Given Fringe Benefits During the Year

SEQ NO. TIN Name of Employee ATC

Amount of Fringe Benefit Grossed-Up Monetary Value Amount of Tax Withheld

Schedule 7 Alphabetical List of Employees/Payees from whom Taxes were Withheld

This document contains multiple sub-schedules (7.1 to 7.5) shown as tables in the PDF. Use repeated rows below as needed.

Schedule 7.1 Alphalist of Employees Terminated Before December 31

SEQ NO. TIN Name Inclusive Date of Employment

Schedule 7.2 Alphalist of Employees Whose Compensation Income Are Exempt from Withholding Tax but Subject to Income Tax

SEQ NO. TIN Name Taxable Income Tax Due

Schedule 7.3 Alphalist of Employees as of December 31 with No Previous Employer Within the Year

SEQ NO. TIN Name Basic Salary

Schedule 7.4 Alphalist of Employees as of December 31 with Previous Employer/s Within the Year

SEQ NO. TIN Name Gross Compensation Income

Schedule 7.5 Alphalist of Minimum Wage Earners

SEQ NO. TIN Name Gross Compensation Income

Guidelines and Instructions

Enter text✕

What BIR Form 1604-E Covers and When It’s Used

BIR Form 1604-E is the Philippines Bureau of Internal Revenue annual information return summarizing income taxes withheld on payments to nonresident foreign corporations and foreign individuals during the calendar year. Employers, withholding agents, and authorized representatives prepare the form to report totals of tax withheld and remitted for the year, and to provide the BIR with a consolidated summary of withholding activity tied to individual withholding certificates or payment records.

Why Accurate Completion Matters

Correctly preparing BIR Form 1604-E ensures compliance with Philippine withholding obligations, reduces audit and penalty risk, and provides recipients with the information needed to claim tax credits or comply with local filing rules.

Why Accurate Completion Matters

Who Prepares and Receives BIR Form 1604-E

Typical preparers and recipients involved in BIR Form 1604-E transactions.

  • Withholding agents and payors responsible for remitting taxes on payments to nonresident foreign entities or individuals.
  • Corporate tax teams and payroll departments consolidating year-end withholding totals for reporting and remittance.
  • External accountants or tax practitioners who prepare annual summaries and reconcile withholding certificates.

Ensure roles are assigned early to gather payee records, withholding receipts, and remittance evidence before year-end close.

Step-by-Step: Filling BIR Form 1604-E

Follow these core actions in order to prepare and finalize the annual return.

  • 01
    Gather records: Collect all withholding certificates, payment vouchers, and remittance receipts for the year.
  • 02
    Reconcile totals: Match withheld amounts to payee records and correct discrepancies before summarizing.
  • 03
    Complete form: Enter withholding agent details, payee aggregates, and computed tax amounts on the official form.
  • 04
    Submit and retain: File the return with BIR, keep copies, and maintain supporting records per retention rules.

Key Filing Dates and Timing Considerations

Observe filing windows and internal cutoffs to avoid late submission and remittance penalties.

Annual Filing Deadline:

Typically due January 31 following the calendar year covered; confirm current BIR timetable.

Withholding Remittance:

Remit monthly withholdings per prescribed schedules to avoid interest and penalties.

Internal Cutoff:

Set internal deadlines 7–14 days before filing to reconcile discrepancies and gather approvals.

Amendment Window:

File corrected annual returns promptly when errors are identified to limit penalties.

Record Availability:

Retain supporting documentation immediately after filing for audit readiness.

Consequences of Incorrect or Late Filings

Late filing: May incur fines and surcharges.
Underreported tax: Interest and additional penalties apply.
Incorrect details: May trigger audits or reconciliation requests.
Missing receipts: Disallowed credits or taxpayer disputes.
Intentional misreporting: Potential criminal exposure in severe cases.
Reputational risk: Delays and disputes with payees and regulators.

Security and Compliance When Using eSignature Platforms

Encryption: TLS 1.2/1.3 in transit; AES-256 at rest
Audit trail: Comprehensive logs with timestamps and IP addresses
Certifications: SOC 2 Type II, ISO 27001 available
Regulatory: ESIGN and UETA compliant for U.S. transactions
Healthcare: HIPAA compliant when BAA executed
FDA / 21 CFR: 21 CFR Part 11 support available

Technical Requirements for eSubmission and eSigning

Confirm file formats, signer authentication, and integrations before initiating e-sign workflows.

  • File formats: PDF and DOCX supported for form capture
  • Integrations: Salesforce, NetSuite, Microsoft 365, Google Workspace
  • Auth options: Email, SMS, or stronger multi-factor authentication

Configuring a Digital Workflow for BIR Form 1604-E

Map inputs, signer order, and retention settings before sending to reduce rework.

Field Configuration
Document Format PDF/A recommended for long-term retention
Authentication Email + SMS code for signer attribution
Retention Automated archival for 7+ years
Notifications Auto-reminders and completion receipts

Typical eSigning Flow for Annual Tax Returns

A clear signing sequence reduces signer friction and ensures attribution.

  • Upload form: Prepare the final PDF with all totals and supporting attachments.
  • Place fields: Add signature, name, and date fields where required.
  • Invite signers: Send signing links or email invites in the proper order.
  • Archive: Store the signed packet with audit trail and receipts.

Comparing eSignature Vendor Pricing and Core Features

Basic pricing and feature differences that commonly affect tax form workflows and high-volume annual returns.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by plan Varies by plan Varies by plan Varies by plan
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Common Questions and Practical Answers for BIR Form 1604-E

Answers to frequent issues about filing, corrections, eSignature acceptability, and recordkeeping.


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