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Charming Shoppes Inc Proxy Statement Definitive

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Approval of Employee Stock Purchase Plan

The Board of Directors has adopted the Charming Shoppes, Inc. Employee Stock Purchase Plan (the "Plan"), subject to approval by Shareholders of the Company. The Plan provides a means for employees (other than certain "highly compensated" Directors and Executive Officers) to authorize payroll deductions on a voluntary basis to be used for the periodic purchase of the Company's Common Stock. It is not expected that any Executive Officer of the Company will be eligible to participate in the Plan.

Under the Plan, the Company will initially sell shares to participants at a price equal to the lesser of 85% of the fair market value of Common Stock at the beginning of a three-month offering period or 85% of the fair market value of Common Stock on the purchase date after the end of the offering period. The Plan permits the Company to change the manner in which purchases are made so that, instead of the Company selling shares at such a discount, the Company would make a matching contribution equal to 15% of an employee's payroll contribution which funds would then be used for market purchases of Common Stock. The Plan is intended to qualify as an "employee stock purchase plan" under Section 423 of the Internal Revenue Code of 1986, as amended (the "Code").

The Board of Directors believes that the Plan will further encourage broader stock ownership by employees of the Company and thereby provide an incentive for non-executive employees to contribute to the profitability and success of the Company. In particular, the Board intends that the Plan offer a convenient means for such employees who might not otherwise own Common Stock in the Company to purchase and hold Common Stock, and that the discounted sale and matching contribution features of the Plan provide a meaningful inducement to participate. The Board believes that employees' continuing economic interest, as Shareholders, in the performance and success of the Company will further enhance the entrepreneurial spirit of the Company, which can greatly contribute to the long-term growth and profitability of the Company.

The Plan will replace a Common Stock purchase program that has been available to employees through a securities brokerage firm. Such program, which did not provide for discounts or matching contributions by the Company and did not give participants certain tax advantages available under the Plan, currently has approximately 380 participants. The Company believes that the more favorable terms of the Plan, when communicated to employees, should result in broader participation in the Plan than in the existing program.

Description of the Plan

The Plan is set forth in full as Exhibit "A" to this Proxy Statement. The following description of the material features of the Plan is qualified in its entirety by reference to Exhibit "A".

Under the terms of the Plan, the shares of the Company's Common Stock which are to be purchased by participants may either be purchased directly from the Company or purchased in the market. The maximum number of shares that may be purchased under the Plan from all sources is 2,000,000, subject to appropriate adjustment in the case of any extraordinary dividend or other distribution, recapitalization, forward or reverse split, reorganization, merger, consolidation, spin-off, combination, repurchase, share exchange, or other similar corporate transaction or event affecting the Common Stock. Shares purchased from the Company will be either authorized but unissued shares or treasury shares.

The Plan will be administered by the Board of Directors, although the Board may delegate some or all of its administrative duties to a Board committee or a committee of employees. The Board or such committee will have authority to interpret the Plan, construe terms, adopt rules and regulations, prescribe forms, and make all determinations under the Plan, including the determination of whether the Company will sell shares directly to participants at a discount (operating as a "discount plan") or will instead make matching contributions for market purchases (operating as a "matching plan"). If a participant is a member of a committee administering the Plan, such person may not decide any matter relating to his or her participation in the Plan.

Any full or part-time employee of the Company or any subsidiary will be eligible to participate in the Plan beginning 90 days after commencing employment, excluding any person who is at any time during the offering period both a Director or Executive Officer of the Company (i.e. any person subject to the reporting requirements of Section 16(a) of the Securities Exchange Act of 1934, as amended) and a "highly compensated employee" within the meaning of Section 414(q) of the Code) and excluding any other employee who owns five percent or more of the total combined voting power or value of all outstanding shares of all classes of securities of the Company or any subsidiary. Approximately 14,000 employees of the Company currently would be eligible to participate in the Plan.

An eligible employee may enroll for any three-month offering period, commencing January 1, April 1, July 1, and October I of each year, by filing an enrollment form with the Company at least 15 days before the commencement of the offering period. After initial enrollment in the Plan, the employee will be automatically re-enrolled in the Plan for subsequent offering periods unless he or she files a notice of withdrawal before such offering period begins, terminates employment or otherwise becomes ineligible to participate.

Upon enrollment in the Plan, the employee must elect a rate at which he or she will make payroll contributions for the purchase of Common Stock. An employee generally may elect to make contributions in an amount not less than one percent nor more than ten percent of such employee's regular earnings (or such higher or lower rates as the Board may specify), although an employee's contributions will be adjusted downward (or refunded) to the extent necessary to ensure that he or she will not purchase during any offering period Common Stock that has a fair market value, as of the beginning of the offering period, in excess of $6,250 (representing an annual limitation of $25,000). All employee contributions will be made by means of direct payroll deduction. The contribution rate elected by a participant will continue in effect until modified by the participant, except that an employee may not increase a previously elected contribution rate during a given offering period.

The contributions of an employee will be credited to an account maintained on behalf of such employee by a brokerage firm (or a successor appointed by the Board of Directors), designated as custodian under the Plan. The Plan provides that purchases of Common Stock are to be made on the fifth business day after the end of each offering period. As described above, for so long as the Plan is operated as a "discount plan," the Company will sell shares directly to the custodian for employees' accounts at a price equal to the lesser of 85% of the fair market value of Common Stock at the beginning of the three-month offering period or 85% of the fair market value of Common Stock on such purchase date. If the Board designates the Plan as a "matching plan," such discounted sales by the Company would be discontinued, but the Company instead would make a matching contribution equal to 15% of an employee's payroll contributions to be used by the custodian to make market purchases of Common Stock at or promptly after such purchase date.

Pursuant to either of the above methods, shares of the Company's Common Stock will be purchased on a given purchase date in the aggregate for all accounts under the Plan. Shares purchased will be credited to the accounts maintained by the custodian for each participant based upon the average cost of all shares purchased. No interest will be credited on payroll contributions pending investment in Common Stock. Dividends paid on Common Stock credited to participants' accounts will be automatically reinvested in additional shares by the custodian, either through purchases in the market or directly from the Company (no matching contributions or discounts will apply to such dividend reinvestment purchases). Participants will have the exclusive right to vote or direct the voting of shares credited to their accounts, and will be permitted to withdraw, transfer, or sell their shares without restriction. Participants' rights under the Plan are nontransferable except pursuant to the laws of descent and distribution.

A participant's enrollment in the Plan may be terminated at any time, effective for payroll periods or offering periods beginning after the filing of a notice of termination of enrollment. Enrollment will also terminate upon termination of a participant's employment by the Company and its subsidiaries, or if a participant becomes a "highly compensated" Director or Executive Officer. Upon termination of enrollment, uninvested cash amounts resulting from previous payroll contributions will be repaid to the participant. The custodian will continue to hold Common Stock for the account of such a participant until the participant sells or withdraws the Common Stock, but in no event more than one year after the participant ceases to be employed by the Company and its subsidiaries. A participant may also reduce or eliminate future contributions for future payroll periods without thereby terminating enrollment. In such case, previous payroll contributions held in the participant's cash account will be used for the purchase of Common Stock at the next purchase date.

The Company will pay costs and expenses incurred in the administration of the Plan and maintenance of accounts, and will pay brokerage fees and commissions for purchases. The Company will not pay brokerage fees and expenses relating to sales by participants, and participants may be charged reasonable fees by the custodian for withdrawals of share certificates and other specified services. The custodian will be responsible for furnishing account statements to participants.

The Board of Directors may amend, alter, suspend, discontinue or terminate the Plan without further Shareholder approval, except Shareholder approval must be obtained within one year after the effectiveness of such action if required by law or regulation or under the rules of any automated quotation system (such as the Nasdaq National Market) or securities exchange on which the Common Stock is then quoted or listed, or if such Shareholder approval is necessary in order for the Plan to continue to meet the requirements of Section 423 of the Code. Thus, Shareholder approval will not necessarily be required for amendments which might increase the cost of the plan or broaden eligibility. The Plan will continue until terminated by action of the Board, although as noted above the number of shares authorized under the Plan is limited.

On May 10, 1994, the last reported sale price of the Company's Common Stock on the Nasdaq National Market was $10.125 per share.

Federal Income Tax Consequences

The Company believes that under present law the following federal income tax consequences would generally result under the Plan. Rights to purchase shares under the Plan are intended to constitute "options" issued pursuant to an "employee stock purchase plan" within the meaning of Section 423 of the Code:

(1) No taxable income results to the participant upon the grant of a right to purchase or upon the purchase of shares for his or her account under the Plan (although the amount of a participant's payroll contributions under the Plan will be taxable as ordinary income to the participant).

(2) If the participant disposes of shares less than two years after the first day of an offering period with respect to which he or she purchased the shares, then at that time the participant will recognize as ordinary income an amount equal to the excess of the fair market value of the shares on the date of purchase over the amount of the participant's payroll contributions used to purchase the shares.

(3) If the participant holds the shares for at least two years after the first day of an offering period with respect to which he or she purchased the shares, then at the time of the disposition the participant will recognize as ordinary income an amount equal to the lesser of (i) the excess of the fair market value of the shares on the first day of the offering period over the amount of the participant's payroll contributions used to purchase the shares, and (ii) the excess of the fair market value of the shares on the date of disposition over the amount of the participant's payroll contributions used to purchase the shares.

(4) In addition, the participant will recognize a long-term or short-term capital gain or loss, as the case may be, in an amount equal to the difference between the amount realized upon any sale of the Common Stock and the participant's basis in the Common Stock (i.e., the purchase price plus the amount, if any, taxed to the participant as ordinary income, as noted in (2) and (3) above),

(5) If the statutory holding period described in (2) and (3) above is satisfied, the Company will not receive any deduction for federal income tax purposes with respect to any discount in the sale price of Common Stock or matching contribution applicable to such participant. If such statutory holding period is not satisfied, the Company generally should be entitled to a deduction in an amount equal to the amount taxed to the participant as ordinary income.

The foregoing provides only a general description of the application of federal income tax laws to the Plan. The summary does not address the effects of other federal taxes or taxes imposed under state, local, or foreign tax laws. Because of the complexities of the tax laws, participants are encouraged to consult a tax advisor as to their individual circumstances.

Adoption of the proposal to approve the Plan requires the affirmative vote of a majority of the votes cast.

The Board of Directors unanimously recommends a vote FOR approval of the Employee Stock Purchase Plan.

Shareholder Name

Date

Signature

Printed Name

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What the Charming Shoppes Inc Proxy Statement Definitive Is

The Charming Shoppes Inc Proxy Statement Definitive is the final shareholder disclosure that describes the matters submitted for a vote at a specific shareholder meeting. It summarizes proposals, director nominees, executive compensation, governance disclosures, and proxy-solicitation details. The definitive proxy is distributed to record and beneficial owners, and accompanies any proxy card or voting instructions so shareholders can review issues before casting votes. Corporations use the definitive proxy to communicate required disclosures, provide voting mechanisms, and document the solicitation process for recordkeeping and regulatory review.

Why the Definitive Proxy Statement Matters

The definitive proxy centralizes material disclosures required for shareholder decision-making, creates a formal record of proposals, and supports corporate governance and regulatory compliance under federal securities rules.

Why the Definitive Proxy Statement Matters

Who Prepares and Reviews This Definitive Proxy

Several parties regularly prepare, review, and act on a definitive proxy statement for a public company like Charming Shoppes Inc.

  • Corporate secretary and legal team responsible for drafting disclosures and coordinating filings.
  • Investor relations and transfer agent managing distribution and shareholder communications.
  • Institutional and retail shareholders who receive, review, and vote the proxies.

Each group plays a distinct role: drafting and compliance, distribution and recordkeeping, and voting and ownership decisions.

Stepwise Checklist to Prepare the Definitive Proxy

Follow a disciplined sequence to draft, review, file, and distribute the definitive proxy to ensure accuracy and compliance.

  • 01
    Gather Materials: Collect board resolutions, financials, and recent disclosures.
  • 02
    Draft Disclosures: Prepare proposal text, biographies, and compensation tables.
  • 03
    Legal Review: Confirm regulatory compliance and risk disclosures.
  • 04
    Distribute and Record: File per rules and send proxy materials to shareholders.

Typical Digital Workflow Settings for Proxy Distribution

Configure a repeatable digital workflow to manage signatures, authentication, and delivery for shareholder communications.

Field Configuration
Upload Document PDF/A preferred; retain original file version.
Assign Signers Corporate officers, proxy agents, transfer agent.
Authentication Email links, SMS codes, or stronger methods.
Delivery Method Email, postal mail, and investor portal options.

Technical Requirements for eSubmission and eSignatures

Choose a platform that supports secure delivery, audit trails, and common integrations used by corporate teams.

  • Integrations: Salesforce, NetSuite, Microsoft 365 support
  • File Formats: PDF, DOCX and PDF/A compatibility
  • Authentication: Email link, SMS code, MFA options

Ensure the platform offers tamper-evident signed PDFs, an auditable certificate of completion, and data export options for recordkeeping and regulatory review.

How Electronic Distribution and Voting Typically Works

A clear signing and distribution flow minimizes voter confusion and preserves an evidentiary audit trail for the corporate record.

  • Prepare Materials: Finalize proxy PDF and attachments.
  • Place Fields: Add signature, date, and voting option fields.
  • Send to Shareholders: Deliver via email, portal, or paper.
  • Record Votes: Collect completed proxies and preserve audit log.

Key Timing Items to Monitor

Track record dates, distribution windows, and cutoffs carefully; timing affects vote eligibility and regulatory obligations.

Record Date Determination:

Establishs which shareholders may vote for the meeting.

Proxy Distribution Window:

Provide sufficient time for shareholders to review materials.

Meeting Date:

Date when votes are tallied and resolutions decided.

Voting Cutoff:

Specify deadline for receipt of proxies and ballots.

Filing Obligations:

File definitive materials that accompany distributions.

Milestone Sequence for a Definitive Proxy Filing

A milestone timeline helps coordinate internal approvals, SEC filings, and shareholder communications.

01

Draft Preparation

Assemble disclosures and tables for review.

02

Board Approval

Board signs off on proposals and solicitations.

03

Filing and Distribution

Submit filings and send proxy materials to shareholders.

04

Vote Collection

Tally votes and report results formally.

Security and Compliance Controls to Protect Proxy Materials

Encryption in Transit: TLS 1.2/1.3
Encryption at Rest: AES-256
Audit Trail: Timestamped action logs
Certifications: SOC 2 Type II
Data Privacy: GDPR and CCPA frameworks
eSignature Law: ESIGN and UETA compliance

Penalties and Risks of an Incorrect Proxy Statement

Securities Liability: Civil enforcement risk
Disclosure Violations: Potential rescission or sanctions
Invalid Votes: Procedural defects may void votes
Regulatory Inquiries: SEC review or inquiry
Shareholder Litigation: Derivative suits or class claims
Operational Delay: Rework and additional costs

Common Preparation Mistakes to Avoid

  • Failing to reconcile the record date with the transfer agent can result in misdirected distributions and disputes over voting eligibility.
  • Incomplete or unclear proposal wording can produce inconsistent shareholder votes and create disclosure deficiency issues during regulatory review.
  • Neglecting to preserve an auditable certificate of completion for electronic votes weakens the company’s ability to prove execution and intent.
  • Using inconsistent legal entity names or outdated executive biographies increases the risk of filing amendments and shareholder confusion.

eSignature Pricing and Feature Snapshot for Proxy Workflows

Platform pricing and feature mix affect distribution costs, authentication strength, and document retention; signNow is listed first for direct comparison.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial, no credit card required Varied by vendor; verify terms Varied by vendor; verify terms Varied by vendor; verify terms Varied by vendor; verify terms
Bulk Send Yes (Business Premium) Yes Yes Yes Varies by plan
Audit Trail Yes Yes Yes Yes Yes
Envelope Cap No envelope cap 100 envelopes/user/year Varies by plan Varies by plan Varies by plan

Frequently Asked Questions about the Definitive Proxy

Answers address common legal, technical, and procedural questions that arise when preparing and distributing a definitive proxy statement.


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