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Fill and Sign the Checklist Opening File Form

Fill and Sign the Checklist Opening File Form

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PARTIAL CHECKLIST OF TASKS/STEPS FOR OPENING CLIENT FILE ISSUES Dissolution __________________ Client __________________ Custody __________________ File # __________________ Marital/Non-marital __________________ Primary Atty __________________ Valuation __________________ Secondary Atty __________________ Other __________________ __________________ DATE __________________ TASK ASSIGNED TO DATE DUE ACCOMPLISHED N/A OPENING FILE 1. Initial interview __________________ 2. Client given "Divorce Procedures" and client information sheet ______________________________ 3. Client information sheet returned ______________________________ 4. Retainer letter sent ______________________________ 5. Retainer letter rec'd ______________________________ 6. Deposit rec'd ______________________________ 7. Open file folder with: ___a) correspondence ______________________________ ___b) pleadings ______________________________ ___c) notes & rough drafts ______________________________ ___d) marital information and retainer ______________________________ ___e) real estate and appraisals ______________________________ - 1 - ___f) business/corp.'s and appraisals ______________________________ ___g) tax returns ______________________________ ___h) stock investments ______________________________ ___i) pension & appraisal ______________________________ ___j) custody matters ______________________________ ___k) psycho/medical recs ______________________________ ___l) experts ______________________________ ___m) trial exhibits ______________________________ ___n) appellate proceedings ______________________________ ___o) legal descriptions confirmed ______________________________ ___p) documents requested from former atty _____________________________ ___q) documents received from former atty _____________________________ ___r) substitution prepared & signed ______________________________ ___s) substitution filed ______________________________ ___t) substitution served ______________________________ PETITION 1. Prepared ______________________________ 2. Client signed ______________________________ 3. Filing fee paid ______________________________ 4. Filed at Courthouse ______________________________ SERVICE 1. Sheriff ______________________________ - 2 - 2. Process server ______________________________ 3. Admission of service ______________________________ 4. Affidavit of service prepared ______________________________ 5. Affidavit of service returned & filed ______________________________ 6. Service date ______________________________ 7. Answer date ______________________________ 8. Notify client when complete ______________________________ ANSWER BY US 1. Petition received ______________________________ 2. Reviewed ______________________________ 3. Answer date ______________________________ 4. Answer prepared ______________________________ 5. Cross claim ______________________________ 6. Client sign ______________________________ 7. Served ______________________________ 8. Filed ______________________________ 9. Filing fee ______________________________ 10.Extension requested ______________________________ 11.Extension granted & confirmed by letter _____________________________ ANSWER BY THEM 1. Received ______________________________ 2. Reviewed ______________________________ 3. Extension requested ______________________________ - 3 - 4. Extension confirmed by letter ______________________________ TEMPORARY HEARING 1. Schedule hearing ______________________________ 2. Service on us ______________________________ 3. Notify client of date ______________________________ 4. Service date ______________________________ 5. Motion prepared ______________________________ 6. Notice of Motion ______________________________ 7. Pink Note of Issue ______________________________ 8. Affidavit of client & App. for Temp. Relief _________________________ 9. Client sign affidavit ______________________________ 10.Order to Show Cause prepared ______________________________ 11.Order to Show Cause signed ______________________________ 12.Service on them ______________________________ 13.Check Referee & file Affidavit of Pred. _____________________________ 14.Attend hearing ______________________________ 15.Order received ______________________________ 16.Order sent to court ______________________________ 17.Court services contacted ______________________________ 18.Guardian Ad Litem appointed ______________________________ 19.Custody mediation ______________________________ 20.Custody investigation ______________________________ TEMPORARY STIPULATION - 4 - 1. Prepared ______________________________ 2. Sent to court ______________________________ 3. Order prepared ______________________________ 4. Order received ______________________________ INVENTORY BY US 1. Documents requested of client ______________________________ 2. Received from client ______________________________ 3. Reviewed ______________________________ 4. Appraiser contacted and retained ______________________________ 5. Appraisal received ______________________________ 6. Appraisal reviewed ______________________________ REQUESTS FOR ADMISSIONS 1. Prepared ______________________________ 2. Served ______________________________ 3. Due date ______________________________ 4. Received ______________________________ INTERROGATORIES BY US 1. Prepared ______________________________ 2. Served ______________________________ 3. Answer date ______________________________ 4. Received ______________________________ 5. 303 g discovery conf. ______________________________ 6. Motion to Compel and atty fees request prepared - 5 - ______________________________ 7. Motion served ______________________________ 8. Hearing set ______________________________ 9. Attend hearing ______________________________ 10.Order received ______________________________ 11.Answers received ______________________________ 12.Review answers ______________________________ INTERROGATORIES BY THEM 1. Received ______________________________ 2. Objections ______________________________ 3. Answer date ______________________________ 4. Send client copy with letter ______________________________ 5. Client info received ______________________________ 6. Prepare answers ______________________________ 7. Client sign ______________________________ 8. Serve & file ______________________________ DEPOSITION ADVERSARY OR WITNESS 1. By agreement ______________________________ 2. Date ______________________________ 3. Notice served (and subpoena) & filed ______________________________ 4. Ct reporter schedule ______________________________ 5. Client notification ______________________________ 6. Attend Deposition ______________________________ - 6 - 7. Order copy ______________________________ 8. Copy received ______________________________ 9. Copy reviewed ______________________________ 10.Reporter paid ______________________________ DEPOSITION CLIENT 1. By agreement ______________________________ 2. Date ______________________________ 3. Notice received ______________________________ 4. Notify client & send "pointers" letter ______________________________ 5. Attend Deposition ______________________________ 6. Order copy ______________________________ 7. Copy filed ______________________________ 8. Reporter paid ______________________________ DEPOSITION OTHER 1. ______________________________ 2. ______________________________ DEPOSITION OTHER 1. ______________________________ 2. ______________________________ DEPOSITION OTHER 1. ______________________________ 2. ______________________________ - 7 - OTHER DISCOVERY 1. Med/psycho records ______________________________ 2. Court services report ______________________________ a) Requested ______________________________ b) Received ______________________________ c) Reviewed ______________________________ d) Sent to client ______________________________ 3. Corporate or Business discoveries needs ______________________________ a) ______________________________ b) ______________________________ c) ______________________________ d) ______________________________ e) ______________________________ 4. Pension - Clients ______________________________ a) Release signed ______________________________ b) Request info ______________________________ c) Received info ______________________________ d) Review ______________________________ e) Send to actuary ______________________________ PENSIONS - ADVERSARIES a) Release signed ______________________________ b) Request info ______________________________ c) Received info ______________________________ - 8 - d) Review ______________________________ e) Send to actuary ______________________________ EXPERTS 1. Retained by client ______________________________ 2. Meet ______________________________ 3. Provide with data ______________________________ 4. Report received ______________________________ 5. Report reviewed ______________________________ 6. Prepare expert for testifying ______________________________ 7. Other ______________________________ SETTLEMENT PROPOSAL 1. Prepared ______________________________ 2. Negotiations complete ______________________________ 3. Stipulation prepared ______________________________ 4. Default hearing schedule ______________________________ 5. Findings prepared ______________________________ 6. Hearing attended ______________________________ 7. J & D received ______________________________ 8. Certified copies ordered ______________________________ NOTE OF ISSUE 1. By us ______________________________ 2. Settlement conference date ______________________________ 3. Trial date ______________________________ - 9 - 4. By them ______________________________ 5. Notice of non-readiness for trial ______________________________ EXHIBITS PREPARED 1. Marital assets ______________________________ 2. Non-marital assets ______________________________ 3. Appraisals ______________________________ 4. Expert reports ______________________________ 5. Income client ______________________________ 6. Income adversary ______________________________ 7. Future living exp. ______________________________ 8. Debts marital ______________________________ 9. Debts client ______________________________ 10.Debts adversary ______________________________ 11.Personal property ______________________________ 12.Medical records ______________________________ 13.Psycho records ______________________________ 14.Custody evaluations ______________________________ 15.Testimony by depot ______________________________ 16.Testimony by video ______________________________ 17.Charts or photos ______________________________ 18.Income tax return & W-2 ______________________________ 19.Other: ______________________________ 20. ______________________________ - 10 - 21. ______________________________ 22. ______________________________ HOSTILE WITNESSES 1. Obtain subpoenas ______________________________ 2. Prepare witness fees ______________________________ 3. Serve subpoenas ______________________________ FRIENDLY WITNESSES 1. Contact to schedule testimony ______________________________ 2. Prepare witnesses ______________________________ 3. Thank you letters to witnesses ______________________________ VITAL STATISTICS 1. Prepared ______________________________ 2. Filed ______________________________ PREPARE CLIENT FOR TRIAL 1. Their testimony ______________________________ 2. Have them review pleadings & file ______________________________ JUDGMENT AND DECREE 1. Proposed Findings prepared ______________________________ 2. Submitted to court ______________________________ 3. Final J & D rec'd ______________________________ - 11 - 4. Order certified copy ______________________________ 5. Notice of filing served ______________________________ 6. Motion for Amended Findings prepared ______________________________ 7. Served ______________________________ 8. Hearing date ______________________________ 9. Attend hearing ______________________________ TRANSFER ASSETS 1. Prepare deeds ______________________________ 2. Have deeds signed ______________________________ 3. Record deeds ______________________________ 4. Transfer car title ______________________________ 5. Transfer securities ______________________________ 6. Ins. beneficiaries ______________________________ 7. Dismiss ______________________________ 8. Prepare motion ______________________________ 9. File ______________________________ WITHDRAW 1. Client authorization ______________________________ 2. Substitution attorney ______________________________ 3. Prepare motion ______________________________ 4. Signed by all ______________________________ 5. File with court ______________________________ 6. Deliver to new atty ______________________________ 7. Order enter ______________________________ - 12 - WINDING UP 1. Final bill ______________________________ 2. Strip file ______________________________ 3. Send items to client ______________________________ 4. Fees paid ______________________________ 5. Close file ______________________________ (see checklist) ADDITIONAL MOTIONS Issues ______________________________ 1. Schedule date ______________________________ 2. Confirm with client ______________________________ 3. Prepare Notice & Motion ______________________________ 4. Affidavit ______________________________ 5. ______________________________ 6. ______________________________ 7. File pink note ______________________________ 8. Service on them ______________________________ 9. Filed @ courthouse ______________________________ 10.Copies to client ______________________________ 11.Receive responsive pleadings ______________________________ 12.Copies to client ______________________________ 13.Prepare additional pleadings ______________________________ - 13 - 14.Hearing attended ______________________________ 15.Order prepared ______________________________ 16.Order received ______________________________ 17.Order served ______________________________ 18.Copy to client ______________________________ 19.Other disposition/ comments _______________________________________________________________ ________________________________________________________________________ ___________________________________________ SETTLEMENT PROPOSAL 1. Prepared ______________________________ 2. Reviewed & approved by client ______________________________ 3. Submitted to adverse ______________________________ 4. Revisions completed ______________________________ 5. Signed by us ______________________________ 6. Signed by them ______________________________ 7. Submitted to Court ______________________________ 8. Copies to client ______________________________ DEFAULT HEARING 1. Default Note of Issue ______________________________ 2. Hearing date scheduled ______________________________ 3. Inform client of date ______________________________ 4. Findings prepared ______________________________ 5. Submitted for adverse approval ______________________________ - 14 - 6. Hearing attended ______________________________ 7. JAD received ______________________________ 8. JAD served ______________________________ 9. Copy to client ______________________________ - 15 -

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