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Construction Agreement

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Construction Management Agreement

Agreement made on the between , a corporation organized and existing under the laws of the state of , with its principal office located at , referred to herein as Consultant, and , a corporation organized and existing under the laws of the state of , with its principal office located at , referred to herein as Company.

Whereas, Consultant has offered to provide construction management services to the Company for the construction of the Company's , hereinafter referred to as the Project; and

Whereas, the Company desires to have Consultant provide construction management services to the Company;

Now, therefore, for and in consideration of the mutual covenants contained in this agreement, and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties agree as follows:

1. Construction Management Services: Consultant will provide the following services in connection with the construction of the Project:

A. Design/Plan Review

Consultant will work closely with the Company's architect and engineers to assist in the development of a detailed set of architectural and engineering drawings and specifications. Upon receipt of the architectural and engineering drawings from the Company's architect, as-builts from previous projects, design criteria and the real property relating to construction, Consultant will review the drawings before submittal for building permits.

B. Bidding & Permits

Consultant will prepare bid forms and invitation to bid letters to accompany the architectural and engineering drawings to be distributed to selected general contractors the Company has approved to handle the general construction of the space as well as for all millwork, theme options, signage, graphics and other special equipment. Bids will be evaluated and a recommendation will be provided to the Company. A contract will be prepared for the general contractor with the Company's approval.

C. Construction Supervision

Consultant will monitor the day-to-day activities of the general contractor and coordinate scheduling and material and equipment deliveries. Discrepancies, field conditions and requests for additional information will be handled and resolved. Periodic visits to the project will be made from pre-construction through the construction phase of the project to monitor progress and quality.

D. Punchlist and Close-Out

A final visit to the project will be made upon substantial completion of construction. A punchlist will be prepared noting all items not completed or requiring rework to make the Project ready for occupancy and operation.

E. Pay Request Review

All requests for payment, including change orders, will be reviewed and evaluated. Lien waivers will be obtained, reviewed and compared to the pay requests. All required documentation from the general contractor and equipment, fixture and other suppliers, including the completion of punchlist items, will be obtained. Consultant will advise the Company that the contractor may be paid.

2. Fees and Reimbursement of Expenses

A. As compensation for Consultant's services under this Agreement, the Company shall pay, or cause to be paid, to Consultant a fee (the Construction Management Fee) of $ . Should the Company desire to utilize Consultant for additional aspects of the Project, the Construction Management Fee will be an additional $ per hour. The Construction Management Fee shall be paid as follows: Twelve (12) monthly payments of $ on the first of each month commencing through .

B. The fee paid under Paragraph 2(A) above does not cover expenses. In addition, the Company shall pay all out-of-pocket expenses of Consultant, however, travel and other travel related expenses shall be reimbursed at their cost. Any single out-of-pocket expense item in excess of $ shall be pre-approved by the Company in advance of expenditure. On a monthly basis, the Company will reimburse the expenses within ten (10) days after receipt of an invoice.

3. Term

The term of this Agreement shall commence on and shall terminate on . If Consultant has provided construction management or other services prior to the termination of this Agreement, the fees and expenses referred to above will be due and payable upon the completion of construction. Any of the Company's obligations that have accrued prior to the termination of this Agreement shall survive the termination of this Agreement.

4. Claims

Consultant and the Owner will indemnify, defend and save harmless the other from and against all Claims, as that term is defined, based upon the indemnifying party's negligence or intentional misconduct. As used herein, Claims shall mean all claims, suits, proceedings, actions, demands, causes of action, responsibility, liability, judgments, executions, damages, loss and expense (including attorney's fees). Company will indemnify, defend and save Consultant harmless from and against all Claims, as that term is defined, based upon any contractor or subcontractor’s negligence or intentional misconduct.

5. Claims

As used herein, Claims shall mean all claims, suits, proceedings, actions, demands, causes of action, responsibility, liability, judgments, executions, damages, loss and expense (including attorney's fees).

6. Severability

The invalidity of any portion of this Agreement will not and shall not be deemed to affect the validity of any other provision. If any provision of this Agreement is held to be invalid, the parties agree that the remaining provisions shall be deemed to be in full force and effect as if they had been executed by both parties subsequent to the expungement of the invalid provision.

7. No Waiver

The failure of either party to this Agreement to insist upon the performance of any of the terms and conditions of this Agreement, or the waiver of any breach of any of the terms and conditions of this Agreement, shall not be construed as subsequently waiving any such terms and conditions, but the same shall continue and remain in full force and effect as if no such forbearance or waiver had occurred.

8. Governing Law

This Agreement shall be governed by, construed, and enforced in accordance with the laws of the State of .

9. Notices

Any notice provided for or concerning this Agreement shall be in writing and shall be deemed sufficiently given when sent by certified or registered mail if sent to the respective address of each party as set forth at the beginning of this Agreement.

10. Attorney’s Fees

In the event that any lawsuit is filed in relation to this Agreement, the unsuccessful party in the action shall pay to the successful party, in addition to all the sums that either party may be called on to pay, a reasonable sum for the successful party's attorney fees.

11. Mandatory Arbitration

Any dispute under this Agreement shall be required to be resolved by binding arbitration of the parties hereto. If the parties cannot agree on an arbitrator, each party shall select one arbitrator and both arbitrators shall then select a third. The third arbitrator so selected shall arbitrate said dispute. The arbitration shall be governed by the rules of the American Arbitration Association then in force and effect.

12. Entire Agreement

This Agreement shall constitute the entire agreement between the parties and any prior understanding or representation of any kind preceding the date of this Agreement shall not be binding upon either party except to the extent incorporated in this Agreement.

13. Modification of Agreement

Any modification of this Agreement or additional obligation assumed by either party in connection with this Agreement shall be binding only if placed in writing and signed by each party or an authorized representative of each party.

14. Assignment of Rights

The rights of each party under this Agreement are personal to that party and may not be assigned or transferred to any other person, firm, corporation, or other entity without the prior, express, and written consent of the other party.

15. In this Agreement, any reference to a party includes that party's heirs, executors, administrators, successors and assigns, singular includes plural and masculine includes feminine.

WITNESS our signatures as of the day and date first above stated.

By:

By:

Enter text✕

What a Construction Agreement Is and when it applies

A Construction Agreement is a written contract that sets the rights and obligations between an owner and a contractor or subcontractor for a building project. It defines scope of work, contract price or payment schedule, performance milestones, change order procedures, insurance and bonding requirements, warranties, and dispute resolution. Construction Agreements can be used for single projects, phased work, or ongoing services and should be tailored to the project type, complexity, and applicable state law to reduce ambiguity and avoid downstream claims.

Why a clear Construction Agreement matters

A well-drafted Construction Agreement reduces disputes, clarifies payment and schedule expectations, and preserves lien and warranty rights under state law.

Why a clear Construction Agreement matters

Who typically completes and signs a Construction Agreement

Each signer should have authority to bind their organization and confirm insurance, licensing, and lien waiver conditions before execution.

  • Owners and developers seeking delivery, budget, and completion guarantees.
  • General contractors coordinating trades, schedules, and payments.
  • Subcontractors and suppliers protecting scope, payment terms, and lien rights.

Step-by-step: completing and executing a Construction Agreement

Follow this sequence to create, review, and finalize the agreement efficiently while preserving legal protections.

  • 01
    Draft: Assemble scope, payment, schedule, and insurance clauses.
  • 02
    Review: Have legal or procurement review for state-specific issues.
  • 03
    Negotiate: Resolve changes and confirm milestone conditions.
  • 04
    Execute: Sign, date, and distribute finalized copies to all parties.

Key contract elements to include in every Construction Agreement

Include these clauses to allocate risk, manage changes, and set clear expectations for performance and payment.

Scope of Work

A detailed description of deliverables, materials, drawings, and specifications that limits disputes over what the contractor must provide.

Payment Terms

Define contract price, schedule of values, progress payments, retainage, final payment conditions, and accepted invoicing format.

Change Orders

Specify written change order procedures, pricing method for changes, approval authority, and time extension mechanics.

Schedule and Milestones

Include start/completion dates, critical milestones, float allocation, and remedies for delay or acceleration.

Insurance and Bonds

Describe required insurance limits, certificate naming, performance and payment bond obligations, and indemnity scope.

Termination and Remedies

State termination for convenience and cause, cure periods, dispute resolution method, and lien waiver requirements tied to payment.

Essential information to collect and confirm

Party Legal Names: Full legal entity names
Tax Identification: TIN or EIN for reporting
Project Address: Street, city, state, ZIP
Insurance Details: Carrier and policy limits
License Numbers: Contractor license and classification
Payment Terms: Amount, schedule, retainage

Penalties and risks from an incomplete or incorrect contract

Payment Disputes: Late payments and interest claims
Mechanic's Lien Exposure: Lost lien rights if notices missed
Termination Claim: Wrongful termination damages
Warranty Claims: Extended liability without clear limits
Regulatory Fines: Licensing or permitting violations
Tax Reporting: Backup withholding or IRS penalties

Common drafting and execution mistakes to avoid

  • Vague scope descriptions that invite differing interpretations and costly change orders.
  • Missing or inconsistent dates that obscure when obligations begin and when warranty periods run.
  • Failing to confirm contractor licensing and insurance which increases owner exposure for defects or injuries.
  • Not tying payments to objective milestones, leading to disputes and cash-flow interruptions.

Typical routing and submission flow for a Construction Agreement

Use a consistent routing sequence to ensure approvals, insurance verification, and timely signature capture.

  • Prepare: Upload draft with exhibits and schedules.
  • Verify: Confirm licenses, insurance, and bonds.
  • Approve: Authorized reps sign in order.
  • Distribute: Send final fully executed copies.

Configuring an online workflow for Construction Agreements

Set up a repeatable digital workflow to route, authenticate, and store executed agreements for auditability.

Field Configuration
Signer Order Sequential or parallel routing
Authentication Email, SMS code, or KBA
Attachments Insurance certificates and bonds
Storage Secure repository with audit logs

Technical considerations for eSigning and eSubmission

Proper configuration reduces signer friction, preserves evidentiary records, and allows automated archival of executed agreements.

  • Authentication: Email, SMS, or advanced methods
  • Integrations: Connectors for Procore and ERP
  • File Types: PDF, DOCX, and export options

Real-world examples of Construction Agreement usage

Examples show how teams used digital workflows and clear contract terms to reduce delays and preserve rights.

Tim Martin, Martin Properties

Tim Martin digitized contract execution to avoid in-person signings and speed approvals.

  • He cited better compliance and mobile signing adoption.
  • By standardizing templates and capturing signatures online, his team reduced turnaround time, ensured audit trails for every contract, and improved coordination between field crews and the office.

Brian Fitzgibbons, Optica Ventures LLC

Optica used standardized construction templates for multiple projects.

  • They focused on precise scope and milestones.
  • Clear schedules and payment milestones reduced disputed change orders and helped maintain predictable cash flow while providing lenders and owners with consistent executed documentation.

Practical tips for accurate and efficient completion

Adopt repeatable practices to reduce errors, speed approvals, and protect legal rights across projects.

Use standard, reviewed templates
Maintain a library of jurisdiction-checked templates with pre-approved insurance, payment, and change order language to save legal fees and avoid ad hoc wording that creates disputes.
Attach technical exhibits
Include drawings, specifications, and a schedule of values as numbered exhibits referenced in the main agreement to avoid scope gaps and simplify change order pricing.
Tie payments to milestones
Link progress payments to measurable milestones, inspections, or invoice substantiation to limit subjective withholding and speed reconciliations.
Record and verify insurance
Obtain and store certificates and endorsements before work begins; verify coverage and expiration dates to avoid coverage gaps.

Key dates and deadlines frequently included in Construction Agreements

Track these dates in the contract and your project management system to avoid missed rights or penalties.

Effective Date and Start:

Contract effective date and official work commencement date

Scheduled Completion:

Final completion date for project handover

Milestone Payments:

Dates tied to draw requests or inspections

Change Order Response:

Timeframe for approving or disputing changes

Lien Notice Deadlines:

Statutory timelines vary by state; consult local statute

eSignature vendor comparison for executing Construction Agreements

Basic vendor differences relevant to Construction Agreements: price, trial availability, bulk send, audit trail, HIPAA support, and envelope caps.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial Yes, 7-day trial Varies by promotion Varies by promotion Varies by plan Varies by plan
Bulk Send Yes Yes Yes Yes Varies
Audit Trail Yes Yes Yes Yes Yes
Envelope Cap No cap 100 envelopes/user/year Varies by plan Varies by plan Varies by plan

Frequently asked questions about Construction Agreements and eSigning

Answers to common questions about validity, eSignature use, notarization, and amending construction contracts.


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