Who may legally use the contract?

Participating entities must be those expressly authorized by the lead agency’s cooperative purchasing authorization and any applicable state statute; verify eligibility with your procurement office before issuing orders.

Is an electronic signature valid here?

Yes; electronic signatures meeting ESIGN (15 U.S.C. ch. 96) and applicable state UETA or state ESRA requirements are generally enforceable, unless a statutory exception applies.

Is notarization required for execution?

Most cooperative contracts are enforceable without notarization, but certain states or specific contract exhibits may request notarized attachments; confirm with counsel or the lead agency.

What records must be retained?

Retain signed contracts, purchase orders, amendments, and usage reports per the retention timeline above and applicable federal or state statutes, including IRS and HIPAA rules where relevant.

How to correct a signed contract error?

Typical remedies include an amendment signed by authorized representatives or a corrective agreement; minor clerical errors may be corrected by mutual written amendment to avoid re-execution.

When should I involve legal counsel?

Consult counsel before executing nonstandard amendments, accepting atypical liability terms, or when state law or grant conditions impose unique compliance or reporting obligations.

Electronic Signature
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Cooperative Purchasing Contract No. C2017-044

Cooperative Purchasing Contract No. C2017-044

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

DRAINAGE CONTRACT

THIS DRAINAGE CONTRACT (“Contract”), effective as of the date of the last party to sign below, is between having an address at

For valuable consideration the parties hereby agree as follows:

1. SCOPE OF WORK: Drainage services may include plumbing repair work (for drains, sinks, toilets, water cylinders, boilers, heaters and pipe lining), and fabrication and installation of cesspools, septic tanks, storm drains and other sewage disposal and drain structures. Drainage work may also include the evaluation of soil erosion, erosion control and proper water run-off of a particular area or worksite. Contractor shall provide all necessary drainage labor and materials, and perform all drainage services described above and/or as set forth in the plans and specifications signed by both Owner and Contractor ("Project”). Such plans and specifications are hereby made a part of this Contract and may contain pictures, diagrams or measurements of the work area together with a description of the work to be done, materials to be used, and the equipment to be used or installed.

2. WORK SITE: The Project shall be constructed on the property of Owner located at the Work Site as may be required in the judgment of the Contractor to complete the Project. Unless called for in the plans or specifications, no landscaping, finish grading, filling or excavation is to be performed at the Work Site by the Contractor.

3. TIME OF COMPLETION: Contractor shall commence the work to be performed under this Contract on or before and shall su of materials.

4. PERMITS: Contractor shall apply for and obtain such permits and regulatory approvals as may be required by the local municipal/county government, the cost thereof shall be included as part of the Project price.

5. SOIL CONDITIONS: Contractor shall have no responsibility for the condition of the soils at the Work Site. Any excavation, filling or other work required by the Owner other than the usual and customary excavation and grading shall be agreed to in a Change Order for an amount in addition to the Contract Price. Contractor shall not be responsible for any damages suffered by Owner as a result of the soil conditions at the Work Site.

6. INSURANCE: Contractor shall maintain general liability and workers compensation insurance.

7. SURVEY AND TITLE: If the Project is near the Owner's property boundary, Owner will point out property lines to the Contractor. If the Owner or Contractor has any doubt about the location of the property lines, Owner shall provide Contractor with boundary stakes through a licensed surveyor. In addition, Owner shall provide Contractor documentation that Owner has title to the Work Site and shall provide Contractor copies of any covenants, conditions, or restrictions that affect the Work Site.

8. CHANGES TO SCOPE OF WORK: Owner may make changes to the scope of the work, including changes to the plans and specifications, from time to time during the construction of the Project. However, any such change or modification shall only be made by written "Change Order" signed by both parties. Such Change Orders shall become part of this Contract. Owner agrees to pay any increase in the cost of the Project as a result of a Change Order. In the event the cost of a Change Order is not known at the time a Change Order is executed, the Contractor shall estimate the cost thereof and Owner shall pay the actual cost whether or not it is in excess of the estimated cost.

9. CONTRACT PRICE:

{COST PLUS}

Owner agrees to pay Contractor the actual cost to Contractor of materials plus the sum of $ for performing the services set forth in the scope of the work.

Contractor shall be paid as follows:

OR

{FIXED FEE}

Owner agrees to pay Contractor the sum of $ for performing the services set forth in the scope of the work.

Contractor shall be paid as follows:

Contractor shall furnish Owner appropriate releases or waivers of lien for all work performed or materials provided at the time the next periodic payment shall be due.

10. LATE PAYMENT/DEFAULT: A failure to make payment for a period in excess of ten (10) days from the due date shall be deemed a material breach of this Contract. If payment is not made when due, Contractor may suspend work on the job until such time as all payments due have been made without breach of the Contract pending payment or resolution of any dispute. Owner agrees to pay a late charge of 1% of all payments that are more than ten (10) days late plus interest at the rate of 1% per month.

11. DESTRUCTION AND DAMAGE: If the Project is destroyed or damaged for any reason, except where such destruction or damage was caused by the sole negligence of the Contractor or its subcontractors, Owner shall pay Contractor for any additional work done by Contractor in rebuilding or restoring the Project to its condition prior to such destruction or damage. If the estimated cost of replacing work already accomplished by Contractor exceeds 20 percent of the Contract price, either the Contractor or Owner may terminate this Contract. Upon termination by either party, Contractor shall be excused from further performance under this Contract and Owner shall pay Contractor a percentage of the Contract price in proportion to the amount of work accomplished prior to the destruction or damage.

12. ASSIGNMENT: Neither party may assign this Contract, or payments due under the Contract, without the other party's written consent. Any such assignment shall be void and of no effect.

13. INTERPRETATION:

(a) Interpretation of Documents. The Contract, plans, and specifications are intended to supplement one another. In the event of a conflict, the specifications shall control the plans, and the Contract shall control both. If work is displayed on the plans but not called for in the specifications, or if the work is called for in the specifications but not displayed on the plans, Contractor shall be required to perform the work as though it were called for and displayed in both documents.

(b) Entire Agreement. This Contract constitutes the entire agreement of the parties. No other agreements, oral or written, pertaining to the work to be performed under this Contract exists between the parties. This Contract may only be modified by a written agreement signed by both parties.

(c) Governing Law. This Contract shall be interpreted and governed in accordance with the laws of the State of Louisiana.

14. ATTORNEYS' FEES AND COSTS: If any party to this Contract brings a cause of action against the other party arising from or relating to this Contract, the prevailing party in such proceeding shall be entitled to recover reasonable attorney fees and court costs.

15. PERFORMANCE:

(a) Contractor may, at its discretion, engage licensed subcontractors to perform work pursuant to this Contract provided Contractor shall remain fully responsible for the proper completion of the Project.

(b) All work shall be completed in a workman-like manner and in compliance with all building codes and applicable laws. To the extent required by law, all work shall be performed by individuals duly licensed and authorized by law to perform said work.

(c) Contractor agrees to remove all debris and leave the premises in broom clean condition.

16. WARRANTY: Contractor's warranty shall be limited to defects in workmanship within the scope of work performed by Contractor and which arise and become known within year(s) from the date hereof. All said defects arising after year(s) and defects in material are not warranted by Contractor. Contractor hereby assigns to Owner all warranties on materials as provided by the manufacturer of such materials.

AGREED:

CONTRACTOR:

Signature:

Print Name & Title:

Date:

License Number:

Name and Address of License Holder:

OWNER:

Signature:

Print Name:

Date:

What Cooperative Purchasing Contract No. C2017-044 Is and why it matters

Cooperative Purchasing Contract No. C2017-044 is a public procurement vehicle that establishes standard terms, pricing schedules, and ordering procedures between a lead public agency and a vendor to allow other public entities to purchase under the same contract. It typically defines scope of goods or services, contract term and renewal options, price adjustments, reporting requirements, and performance standards. Participating jurisdictions use the contract to reduce procurement lead time, ensure compliance with public purchasing laws, and obtain pre-negotiated pricing while relying on the lead agency’s competitive process.

Key reasons agencies and vendors use Contract No. C2017-044

The contract centralizes terms and pricing so multiple public entities can place orders without repeating the full competitive procurement, saving time and administrative cost.

Who typically participates under this cooperative contract

Typical participants include the lead public agency that awarded the contract, other eligible public bodies entitled to utilize the cooperative purchasing vehicle, and the awarded vendor(s).

Lead public agency — agency that ran the competitive solicitation and executed the master contract for use by others.
Participating public entities — municipal, county, school district, special district purchasers who opt into the contract.
Awarded vendors — suppliers who accepted the master terms, pricing, performance obligations and reporting duties.

Verify each participant’s authority to use the cooperative contract by reviewing the lead agency’s cooperative purchasing authorization and any state-specific participation rules.

Core sections to expect in Cooperative Purchasing Contract No. C2017-044

A complete cooperative purchasing contract includes the operative provisions that govern purchases, pricing, compliance, administration, and remedies; reviewers should confirm each section maps to local procurement rules and the lead-agency solicitation record.

Scope of Work

Defines covered goods or services, technical specifications, deliverables, and any excluded items so ordering entities understand what may be procured under the contract.

Pricing Schedule

Lists fixed prices, unit rates, or discount schedules and explains when price adjustments or escalations are permitted and how they are calculated.

Term and Renewals

Specifies initial term, renewal options and notice periods for renewal or nonrenewal, including any automatic extension clauses.

Ordering Procedures

Explains how agencies place orders, issue purchase orders, and any minimum or maximum order quantities or lead times.

Compliance & Reporting

Sets forth audit rights, reporting obligations, vendor certifications, and compliance with applicable procurement statutes and recordkeeping rules.

Amendments & Termination

Describes processes for contract modification, assignment, and grounds or notice requirements for termination or suspension of cooperative use.

Step-by-step process to complete and use the cooperative contract

Follow these steps to execute the contract and enable participation by other public entities under the cooperative vehicle.

01

Review Master Solicitation: Confirm the lead agency’s solicitation file, award documents, and any amendments.
02

Confirm Eligibility: Verify your entity is authorized to use the cooperative under state/local rules.
03

Complete Signatures: Have authorized representatives sign, date, and include required exhibits or certificates.
04

Record & Distribute: File executed copies with procurement office and distribute to intended ordering departments.

How to configure a digital workflow for Contract No. C2017-044

Set up a consistent digital template so future participating agencies can execute orders quickly and with required data captured.

Field	Configuration
Authentication	Email + SMS code or stronger (KBA/SSO) depending on sensitivity
Signature Fields	Separate blocks for signatory name, title, and date
Template Reuse	Lock core contract fields and create reusable template versions
Audit Trail	Enable capture of timestamps, IP addresses, and signer evidence

Digital signing and technical considerations

Choose a platform that supports secure signature capture, required file formats, and the authentication level your jurisdiction requires.

File Formats: PDF and DOCX are standard for contract templates
Integrations: Connectors for procurement systems, storage, and identity providers
Authentication: Support for email, SMS, SSO and optional KBA

Confirm your chosen platform can produce durable audit trails, support required authentication, and export signed documents for long-term retention.

How orders are placed under the cooperative contract

A predictable ordering flow helps participating agencies place purchases while preserving the contract’s pricing and compliance terms.

Requesting Agency: Identifies need and confirms contract applicability
Issue Purchase Order: Buyer issues PO referencing contract number C2017-044
Vendor Acceptance: Vendor acknowledges PO and schedules delivery
Invoice & Reporting: Vendor invoices per contract terms; lead agency may require usage reports

Typical timeframes and notice periods to track

Key dates affect renewals, price adjustments, and contract performance reporting—track them to preserve rights and obligations.

Contract Effective Date:

Date that starts performance and term counting

Renewal Notice Window:

Period (often 30–90 days) to notify intent to renew or not

Price Adjustment Window:

Timing for permitted price changes or CPI-based adjustments

Order Lead Time:

Vendor lead times for standard fulfillment or delivery

Reporting Deadlines:

Frequency for vendor usage and compliance reports

Common preparation errors to avoid

Missing or incomplete exhibits such as certificates of insurance or vendor addenda that delay execution and acceptance.
Failing to verify your entity’s statutory eligibility to use the cooperative, which can result in procurement irregularities.
Referencing an incorrect pricing schedule or outdated appendix version that leads to billing disputes.
Not documenting delegated signing authority, causing uncertainty over signatory enforceability during audits.

Risks and potential consequences of incorrect execution

Contract Voidance: Improper authority or missing approvals can render orders unenforceable

Financial Exposure: Incorrect pricing or unauthorized purchases may require restitution or adjustments

Administrative Sanctions: Lead agency may suspend participation or impose penalties

Debarment Risk: Serious procurement violations can trigger vendor debarment

Audit Findings: Noncompliance can result in audit exceptions and corrective actions

Reputational Harm: Procurement irregularities can damage agency and vendor credibility

Typical eSignature vendor pricing and capability snapshot for contract execution

Compare basic pricing and common capability dimensions to determine which eSignature provider aligns with your contract volume and compliance needs. Do not rely on this table as the sole procurement decision input.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7‑day free trial	Varies	Varies	Varies	Varies
Bulk Send	Yes	Yes	Yes	Yes	Varies
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No

Frequently asked questions about using Cooperative Purchasing Contract No. C2017-044

Answers to common questions on authority to use the contract, eSigning, recordkeeping, and state-specific participation requirements.

Need help? Contact support

Who may legally use the contract?
Participating entities must be those expressly authorized by the lead agency’s cooperative purchasing authorization and any applicable state statute; verify eligibility with your procurement office before issuing orders.
Is an electronic signature valid here?
Yes; electronic signatures meeting ESIGN (15 U.S.C. ch. 96) and applicable state UETA or state ESRA requirements are generally enforceable, unless a statutory exception applies.
Is notarization required for execution?
Most cooperative contracts are enforceable without notarization, but certain states or specific contract exhibits may request notarized attachments; confirm with counsel or the lead agency.
What records must be retained?
Retain signed contracts, purchase orders, amendments, and usage reports per the retention timeline above and applicable federal or state statutes, including IRS and HIPAA rules where relevant.
How to correct a signed contract error?
Typical remedies include an amendment signed by authorized representatives or a corrective agreement; minor clerical errors may be corrected by mutual written amendment to avoid re-execution.
When should I involve legal counsel?
Consult counsel before executing nonstandard amendments, accepting atypical liability terms, or when state law or grant conditions impose unique compliance or reporting obligations.

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