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Copart Vehicle Consignment Agreement

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Copart Vehicle Consignment Agreement

Revised June 19, 2013


IF YES, LIST PARTS ON REVERSE AND ATTACH RECEIPTS


FEES: CHARGES

$85 TO LIST

Plus 2% OF FINAL SALE PRICE AS A SALE FEE (WHICH WILL HAVE A $50 MINIMUM AND A $150 MAXIMUM).

Example: $85+$50 = $135 Minimum     Up to $85 + $150 = $235 Maximum

(If Applicable)

VEHICLES SOLD ON CLEAN TITLE ARE SUBJECT TO AN ADDITIONAL $10 VEHICLE HISTORY REVIEW FEE.

I CONFIRM THAT I HAVE READ AND AGREE TO BE BOUND BY THE COPART VEHICLE CONSIGNMENT AGREEMENT TERMS AND CONDITIONS, WHICH ARE INCORPORATED INTO THIS AGREEMENT. THE COPART VEHICLE CONSIGNMENT AGREEMENT TERMS AND CONDITIONS CAN BE FOUND ON THE BACK OF, OR ATTACHED TO, THIS FORM OR AT http://member.copart.com/c2/pdf/forms/for_sale.pdf.

SELLER SIGNATURE

COMPANY NAME

TITLE

DATE

FOR COPART USE ONLY

AUTOCHECK COMPLETED (if clean title)

PREVIOUS COPART SALE:

GM/AGM SIGNATURE (REQUIRED)

Terms and Conditions

1. Seller represents and warrants that:

A) Seller is the sole registered and legal owner of this vehicle, and title to the vehicle is valid, transferable and unencumbered.

B) All component parts are original, except as noted below, and that the vehicle contains no stolen parts.

C) All vehicle information provided is complete and accurate.

D) None of the vehicle identification numbers have been tampered with, replaced, or altered on the subject vehicle.

E) The odometer has not been tampered with, replaced, or altered on the subject vehicle.

2. Seller appoints Copart as its Agent to sell the vehicle and authorizes the sale of the subject vehicle.

3. Seller shall pay all fees, whether the vehicle sells or not, and agrees to pay any cost of collection (including collection agency fees and/or court costs and attorney’s fees) in the event of Seller’s failure to pay all fees.

4. Copart shall re-run the vehicle for an additional sale fee unless Seller (a) approves the vehicle for sale or (b) informs Copart not to rerun the vehicle and removes the vehicle from Copart’s premises by 2:00 pm on the day after the date of sale.

5. Seller shall not bid on the subject vehicle if prohibited by applicable law.

6. Copart shall remit vehicle sale proceeds to Seller, minus applicable Seller fees, no sooner than seven business days and no later than twenty-one business days from the date Copart receives payment from the purchaser.

7. Seller shall maintain insurance on the subject vehicle. Seller waives any claims against Copart for damage that occurs to the subject vehicle while being held for sale, including damage due to vandalism, theft, flood, fire or any act of God.

8. Seller shall indemnify, defend, and hold Copart harmless from and against any claims, demands, lawsuits, or liabilities (including freight, attorney’s fees and defense costs) arising from or related to (a) the sale of this vehicle, (b) the condition, title, mileage, or history of the vehicle or any component part of the vehicle, or (c) any misrepresentation, concealment or omission of facts by Seller.

9. Seller authorizes Copart to accept verbal authorization from Seller or Seller’s representative to accept a bid and sell the vehicle for a bid lower than the minimum bid as set forth on the Copart Vehicle Consignment Agreement.

10. Seller guarantees the delivery at the time of sale of a fully transferrable title free of any liens and encumbrances.

11. In the event of a breach of this Agreement by Seller, including a breach of any representation or warranty, Copart may require Seller to purchase the vehicle back from the buyer. This shall be in addition to and not in lieu of any remedies that Copart or the buyer may have at law or in equity.

12. Copart shall not be liable to Seller for consequential, special, incidental, indirect, punitive, exemplary, or other damages of any kind (including lost revenues or profits, loss of business or loss of data) even if Copart is advised beforehand of the possibility of such damages. Seller agrees that the liability of Copart and its subsidiaries, officers, agents, employees, and affiliates arising from or related to this agreement shall not exceed the fee Seller paid to Copart to consign this vehicle for sale.

13. Any dispute arising out of this agreement shall be litigated in the state/province and county, and applying the laws of the state/province, of the Copart facility that stored the vehicle at the time of sale.

14. If any term or provision of this agreement is determined by a court of competent jurisdiction to be invalid or unenforceable, the remainder of this agreement shall not be affected thereby, and each term and provision of this agreement shall be valid and enforceable to the fullest extent permitted by law.

15. This consignment agreement shall remain in effect until the vehicle is sold or Seller retakes possession of the vehicle. Sections 1, 2, 3, 7, 8, 10, 11, 12, 13, 14, and 15 shall survive termination of the consignment agreement.

16. Written authorization of the parties shall be required to vary the terms hereof.

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What the Copart Vehicle Consignment Agreement Is

A Copart Vehicle Consignment Agreement is a contract used when an owner (the consignor) places a vehicle with Copart (the consignee/auction house) for sale on behalf of the owner. The document records the parties, vehicle identification (VIN), title status, fee or commission structure, reserve instructions, and instructions for delivery and release. It allocates responsibilities for title transfer, lien disclosure, storage and towing charges, and sale proceeds distribution. Proper completion protects both consignor and Copart and creates an evidentiary record of the terms governing the auction sale and settlement.

Why a Formal Consignment Agreement Matters

A clear Copart Vehicle Consignment Agreement reduces disputes by documenting ownership, title condition, fees, and sale instructions. It establishes consent to sell, identifies who signs transfer documents, and sets expectations for settlement timing and liability for liens or damage.

Why a Formal Consignment Agreement Matters

Who Typically Completes This Agreement

Most users are vehicle owners or dealers placing vehicles for auction and Copart representatives facilitating the sale.

  • Individual consignors transferring private-party titled vehicles to Copart for auction sale or salvage disposition.
  • Independent and franchised dealers consigning trade-ins, wholesale inventory, or salvage units for remarketing.
  • Lienholders or repossession agents submitting vehicles and assigning title where permitted by state law.

Each signer must have authority to transfer title; consignment documents should be consistent with state title assignment rules and any lien release requirements.

Primary Parties and Typical Roles

Consignor — Owner

A consignor is the registered owner or authorized agent who provides the vehicle and signs assignment documents. The consignor warrants ownership, discloses liens, and instructs Copart on reserve prices and sale conditions; incorrect authority can invalidate title transfer.

Consignee — Copart

The consignee (Copart) lists, markets, and sells the vehicle per the agreement, collects sale proceeds, and remits net amounts after fees. Copart typically retains the right to set buyer terms, handle transport/storage, and requires clear title documentation before remitting funds.

Core Elements to Include in a Professional Agreement

A complete Copart Vehicle Consignment Agreement combines identity, vehicle facts, title instructions, fees, liability allocation, and execution details so a sale can proceed without ambiguity or delay.

Parties

Full legal names and roles for consignor and consignee, plus mailing and billing addresses and contact details for settlement.

Vehicle Details

VIN, year, make, model, color, odometer reading, and any distinguishing features or damage descriptions required for buyer disclosure.

Title & Ownership

Title status, lienholder names, title location, and required assignment signatures or notarization instructions to complete transfer after sale.

Fees & Commission

Commission rate, flat fees, storage or towing charges, sales taxes handling, and timing for Copart to deduct fees from proceeds.

Reserve & Instructions

Reserve price, minimum acceptable sale conditions, auction listing instructions, and special sale restrictions or buyer qualifications if any.

Indemnities & Liability

Warranties about ownership and lien disclosure, who bears damage or loss before sale, and indemnity obligations for misrepresentations.

Step-by-Step: How to Complete the Agreement

Follow these sequential steps to prepare, sign, and submit a Copart Vehicle Consignment Agreement correctly.

  • 01
    Collect documents: Gather title, lien releases, and valid ID before starting.
  • 02
    Enter vehicle data: Populate VIN, odometer, and damage notes precisely.
  • 03
    Set fees and reserve: Specify commission, storage charges, and reserve amount.
  • 04
    Sign and submit: Countersignatures and delivery to Copart complete the process.

How to Customize and Complete the Agreement Online

Typical online workflows let you upload the template, add fields, assign signers, and choose authentication and delivery methods.

Upload Document Import PDF or DOCX of the consignment form into the signing platform.
Place Fillable Fields Add text, date, checkbox, and signature fields mapped to parties.
Assign Signers Set roles and signing order for consignor, lienholder, and Copart agent.
Choose Authentication Email link, SMS code, or stronger ID verification for high-value vehicles.
Save Template Save as reusable template for future consignments to reduce entry errors.

Digital Signing and Submission Options

The agreement can be signed electronically if the signer consents and the platform supports required authentication and retention.

  • File Formats: PDF and DOCX are standard for field placement and signed output.
  • Authentication: Email, SMS, or KBA options depending on transaction value.
  • Integrations: Platform should connect to CRM, DMS, and settlement systems.

Where to Send and How Submission Works

A completed agreement is typically routed to Copart's receiving team, stored with the auction record, and attached to title transfer paperwork for settlement.

  • Deliver to Copart: Submit via Copart's specified upload portal or by delivering signed copy to the designated office.
  • Attach Title Documents: Include original or properly assigned title and any lien releases with the agreement.
  • Record in Auction File: Copart retains agreement with lot record and buyer invoice for settlement.
  • Remit Proceeds: Copart deducts fees and pays consignor per agreed settlement terms.

Important Timing and Processing Expectations

Timelines vary by state and lot; understanding key deadlines helps avoid storage charges, sale delays, or missed payments.

Listing Date:

Vehicle typically goes live on the scheduled auction date; confirm cutoff times with Copart.

Payment Timeline:

Net proceeds disbursed after buyer payment clears and title processing completes.

Title Transfer Processing:

State title assignment processing time varies; provide correct documents to prevent delays.

Storage and Towing Charges:

Daily storage or post-sale towing fees may accrue if vehicle not retrieved per terms.

Seller Reclamation Window:

Some consignments allow post-sale reclamation or claims within a limited timeframe; verify agreement language.

Key Milestones from Intake to Settlement

A typical consignment proceeds through a sequence of intake, listing, sale, and settlement stages with checkpoints at each step.

01

Intake and Inspection

Vehicle received, photos taken, VIN and title verified before listing.

02

Auction Listing

Vehicle described and scheduled for public auction with reserve if specified.

03

Sale and Buyer Payment

Winning bid accepted and buyer completes payment per Copart terms.

04

Settlement and Title Transfer

Fees deducted, proceeds remitted, and signed title transferred to buyer or lender.

Common Preparation Errors to Avoid

  • Submitting an incorrect or partially completed title that prevents legal assignment and delays settlement for days or weeks.
  • Failing to disclose lienholders or providing incomplete lien releases, which can result in contested proceeds or withheld payments.
  • Entering an incorrect VIN or odometer reading that triggers buyer disputes, relisting, or regulatory reporting issues.
  • Using unsigned or improperly dated consignment agreements, which may be unenforceable and complicate liability allocation.

Penalties and Operational Risks of Errors

Title Delay: Settlement withheld
Lien Dispute: Funds subject to claim
Buyer Claim: Potential indemnity obligation
Storage Fees: Accruing daily charges
Regulatory Fines: State penalties possible
Reputational Harm: Loss of buyer/dealer trust

Essential Information Fields You Must Provide

Consignor Name: Legal name
Consignor Address: Street, city, state, ZIP
VIN: 17-character VIN
Odometer: Numeric miles
Title Status: Clear, salvage, rebuilt
Lienholder: Name and contact

How This Agreement Differs from a Standard Bill of Sale or Power of Attorney

Compare document types to pick the right form: consignment agreements focus on auction listing and settlement; bills of sale transfer ownership outright.

Criteria Consignment Agreement Bill of Sale
Primary Purpose list and sell on behalf immediate transfer of ownership
Title Transfer Timing after sale at sale or immediately
Fee Structure commission-based single sale price
Authority Required consignor signature seller signature only

eSignature Pricing Snapshot for Completing the Agreement

Comparing common eSignature vendors for document completion and distribution; signNow appears first as the baseline pricing option.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day trial Varies Varies Varies Varies
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Frequently Asked Questions About the Copart Vehicle Consignment Agreement

Answers to common questions about signing, title transfer, e-signatures, and dispute scenarios for Copart consignments.


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