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Delta Baggage Claim Form

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Property Loss Claim Form

5-1078 Rev 12.09

Delta Air Lines, Inc. reserves the right to deny liability if this form is not received, or postmarked, within 21 days from date of loss.

PLEASE TYPE OR PRINT AND MAIL IMMEDIATELY

Home Address

Name

Your Email Address

FOR OFFICIAL USE ONLY

PIR#

Mailing Date

You will likely receive your luggage within 24 hours. In the unlikely event you do not, please contact the airport at which you filed the claim. If after 5 days, you still have not received your luggage, please fill out this form and submit it and all supporting documentation to:

Delta Air Lines, Inc. Customer Care Baggage, P.O. Box 20598 Atlanta, GA 30320-2598

Fax Number: (888) 880-3412

PLEASE DO NOT FILL OUT AND MAIL FORM UNTIL AFTER 5 DAYS HAVE ELAPSED WITHOUT YOUR LUGGAGE.

We are sorry your luggage was not available after your recent flight. Please accept our apology for the inconvenience this caused. Everything possible will be done to locate and return your property to you promptly. Successful tracing and resolution of this claim depends upon prompt completion and return of this form for each bag that is missing along with the following required documents:

  • Passenger ticket receipt(s) for each person involved in this loss.
  • Claim check(s) or claim check receipt for the missing property.
  • Purchase receipt(s) or proof of ownership for all items valued at $250.00 (U.S.) or more.

Number of pieces checked Number missing Estimated weight of each missing piece

Where did you check your luggage

Was the bag checked under another name? If yes, what name?

Where did you last see your luggage?

Was Delta notified of loss immediately? If yes, which office?

Date Time

Was loss reported to any other airlines? If yes, which airline?

If loss not reported immediately, explain reason for delay

Did you see your luggage in customs? If no, did you file a claim then? With Whom?

Was excess valuation purchased at time of check-in? If yes, include copy of receipt.

Were you charged for extra pieces/excess weight at time of check-in? If yes, include copy of receipt.

YOUR COMPLETE ITINERARY

From To Airline Flight Number Date

DESCRIPTION OF LUGGAGE

# Type Brand Color Material Pockets Zipper Wheels Straps Combo Lock Purchase Date Original Cost
1
2

(Continued On Next Page)

ADDITIONAL COMMENTS

List name of other persons or companies which may be on documents, papers, etc. Also any initials which may appear on personalized toiletry kits, monogrammed shirts, etc.

Have you or a member of your family or household ever had a previous baggage property loss or claim with Delta Air Lines or any other airline?

If yes, please provide airline(s), name(s), and date(s).

It is expressly understood and agreed that the furnishing of this proof of loss form by Delta Air Lines, Inc., or assistance in making of the proof of loss is not a waiver of any rights or admission of liability by said Company and any other information and other documents required by said Company shall be furnished on request and considered a part of these proofs. The acceptance of this document shall not be deemed to be a waiver of any defenses of the Company.

The Claimant expressly understands and agrees that he/she is required to immediately inform Delta Air Lines in writing, in the event all or part of the property which is subject matter of this claim is delivered to Claimant from a source other than Delta, its agents, or employees.

The United States Post Office Department has investigative jurisdiction under federal laws relating to sending false or fraudulent claims through United States mails, any such claims received by Delta Air Lines are reported to the United States postal authorities. Loss of luggage involving interstate shipment or articles from such luggage due to theft come within the purview of federal statues and, therefore, are subject to investigation by the Federal Bureau of Investigation.

I do hereby warrant this statement and those on the accompanying form(s) to be accurate, complete and true, and, I hereby make a claim against Delta Air Lines in the amount of $ for the loss occurring on 20

Claimant Signature

Date

Witness Signature

Date

Please be assured that if your property is located, you will be contacted promptly. Should we be unable to locate your property, please allow 6-8 weeks from mailing date for processing.

Delta is not liable for loss of money, jewelry, computer/computer equipment, cameras, VCR’s, electronic/video or photographic equipment, negotiable papers or securities, heirlooms, antiques, artifacts, works of art, silverware, irreplaceable books or publications/manuscripts/business documents, precious metals, and other similar valuables or commercial effects. Please note that itineraries traveled internationally are governed by the Montreal Convention and are not subject to the domestic tariff.

RETAIN A COPY OF ALL DOCUMENTS (e.g., CLAIM FORM AND RECEIPTS). MAIL THE ORIGINAL DOCUMENTS WITHIN 21 DAYS FROM THE DATE OF LOSS TO THE ADDRESS AT THE TOP OF THE FIRST PAGE.

DESCRIPTION OF CONTENTS

*Gender: M=Male, F=Female, MC=Male Child, FC=Female Child Age of Child:

Qty Article Color Size Material Label Or Brand Gender* Store & City Purchased Date Purchased Original Cost USD Other Currency Type Amount
            
            
            

If additional space is needed, please attach separate paper with same data as above. Total Value of Bag & Contents

Enter text✕

What the Delta Baggage Claim Form Is and when it applies

The Delta Baggage Claim Form is the standardized document used to report lost, delayed, damaged, or pilfered baggage to Delta Air Lines and to request reimbursement or tracing. It captures passenger details, flight and bag identifiers, description of contents, and the requested remedy. Completing the form creates an official carrier record that triggers the airline’s internal tracing, inspection, and claims process and serves as the baseline for any insurance or third‑party reimbursement requests.

Why completing the form correctly matters

A fully completed Delta Baggage Claim Form establishes an official record that accelerates tracing and supports reimbursement or insurance claims. Accurate entries reduce processing delays and help the carrier and insurers verify losses with fewer follow‑up requests.

Why completing the form correctly matters

Who typically files or signs this form

Individuals and organizations use the Delta Baggage Claim Form when baggage is lost, delayed, or damaged during travel.

  • Individual passengers reporting lost, delayed, or damaged baggage to initiate airline tracing and compensation.
  • Travel managers or corporate travelers filing claims on behalf of employees for business trips.
  • Insurance claim preparers who attach the airline claim form to a homeowner or travel insurance claim.

Accurate completion helps all parties (airline, passenger, insurer) resolve cases faster and minimizes disputes over entitlements.

Step-by-step: how to fill and submit the claim

Follow these sequential steps to complete the Delta Baggage Claim Form and move your case into active processing.

  • 01
    Gather Documents: Collect ticket, boarding pass, baggage tags, and receipts.
  • 02
    Complete Fields: Fill passenger and flight details, bag tag, and description.
  • 03
    Attach Proof: Include purchase receipts and photos of damage if applicable.
  • 04
    Submit Form: File per Delta instructions via airport desk or online portal.

What happens after you submit a claim

This overview explains the typical carrier workflow once a Delta Baggage Claim Form is received and accepted for processing.

  • Receipt Acknowledged: Airline logs the claim and issues a reference number.
  • Tracing & Inspection: Baggage tracking and damage assessment commence.
  • Decision: Carrier determines liability and reimbursement eligibility.
  • Resolution: Payment or further instructions issued to the claimant.

Submitting the claim: delivery options and verification settings

Choose the submission method and required verification level that matches your situation (online vs. in person).

Field Configuration
Online Portal Upload form and attachments; email confirmation provided
Airport Baggage Desk In‑person dropoff; immediate reference number issued
Phone Filing Clerical intake; follow up usually required for receipts
Authentication Photo ID required for identity verification

Digital submission and eSignature considerations

If you submit the form online, confirm the file types and verification methods accepted by the airline portal.

  • Accepted Formats: PDF, JPG, PNG for attachments
  • Identity Verification: Photo ID and contact confirmation required
  • eSignature Options: Typed name or platform signature accepted

Keep copies of submitted files and the airline reference number for follow up with customer service or insurers.

Key information the form must capture

A complete Delta Baggage Claim Form contains specific data elements that carriers and insurers rely on for tracing and valuation.

Passenger Details

Full name, contact phone, email, and frequent flyer number when applicable to match the ticket record and expedite communication.

Travel Data

Carrier, flight number, origin/destination, and date of travel to link the claim to baggage handling records and flight manifests.

Baggage Identifiers

Baggage tag numbers, tag stubs, and bag descriptions (color, size, brand) to allow physical identification and automated tracing.

Loss Description

Clear statement whether baggage was delayed, lost, damaged, or pilfered, and where/when the issue was first noticed by the passenger.

Value & Receipts

Itemized list of lost or damaged items with purchase dates and receipts where possible to substantiate reimbursements and depreciation calculations.

Claimant Declaration

Signature, date, and a declaration of accuracy that authorizes the airline to investigate and process the claim under its terms.

Information to protect on the form

Personal Data: Passenger contact details
Identity Documents: Passport/ID numbers
Payment Details: Bank or card information
Medical Info: Sensitive health items listed
Insurance Data: Policy numbers
Claim Amount: Financial totals requested

Common risks and consequences of errors

Delayed Processing: Incorrect tag numbers
Claim Denial: Missing receipts
Identity Dispute: Mismatched names
Reduced Payout: Unsubstantiated item values
Fraud Concerns: Inconsistent statements
Insurance Rejection: Late filing

Frequent mistakes to avoid when filing

  • Submitting the claim without baggage tag numbers or boarding pass copies causes avoidable delays in locating the bag.
  • Failing to itemize high‑value contents or to attach receipts reduces the chance of full reimbursement by the carrier or insurer.
  • Using informal descriptions (for example, 'electronics' without specifics) complicates valuation and can trigger additional verification requests.
  • Missing the airline reference number or not retaining a submission confirmation makes it harder to escalate or reference the claim later.

Timing expectations and typical deadlines

Claims and follow up should be filed promptly; timelines below reflect typical carrier expectations and downstream insurance requirements.

Initial Report:

File at airport or online within 24–48 hours for damaged or missing baggage

Lost Baggage Claim:

File formal claim per airline guidance, often within 7–21 days depending on the carrier

Damage Claims:

Report damage immediately; many carriers require inspection within specified days

Insurance Filing:

Submit carrier claim and receipts to insurer promptly; insurer deadlines vary

Appeals and Follow Up:

Escalations typically accepted within 30–90 days after carrier decision

Key processing milestones from submission to resolution

Track these sequential milestones to monitor claim progress and know when to escalate or provide additional documentation.

01

Submission Logged

Airline issues claim reference and logs entry for tracking

02

Trace & Locate

Baggage tracing systems search handling records and last scanned locations

03

Assessment Complete

Damage valuation or lost‑bag determination finalized

04

Claim Outcome

Settlement, reimbursement, or denial communicated with instructions

How a carrier claim differs from insurer or third‑party claims

Carrier claims create an airline record; insurer claims use that record plus additional documentation to determine payout.

Criteria Airline Claim Insurance Claim
Who accepts airline only insurer plus airline
Proof required bag tags/boarding pass receipts and airline claim
Decision maker airline operations insurance adjuster
Possible outcome baggage found/compensation reimbursement per policy

Typical eSignature vendor pricing for form submission and signing

When you need electronic signing for a baggage claim form, vendors differ by starting price and features such as bulk send and HIPAA support. signNow appears first for direct comparison.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies Varies Varies Varies
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Real scenarios showing how the form is used

These concise examples show typical claim pathways and documentation used in real cases.

Business Traveler Claim

Traveler missed checked baggage on an international itinerary and filed within 24 hours using the carrier portal.

  • Airline issued a reference and began tracing immediately.
  • The traveler provided receipts for work equipment and received partial reimbursement after inspection and depreciation.

Damaged Contents

Passenger received a damaged suitcase with broken wheels and documented damage with photos at the airport.

  • Airport agent logged damage and gave the claimant a form reference.
  • The claimant attached receipts and the airline paid for repairs after assessment and confirmation.

Who signs or authorizes the claim

Primary Claimant

The passenger or ticketed traveler must sign to verify the information and authorize the airline to investigate; agents or representatives should include written authorization when filing on another’s behalf.

Corporate Representative

When a company files for an employee, a designated travel manager or authorized signer confirms the claim on behalf of the employer and attaches any corporate travel policy documentation.

Frequently asked questions about completing and submitting a claim

Answers to common questions about timelines, attachments, digital signing, and escalation paths for Delta baggage claims.


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