Fill and Sign the Destruction Certification Form Indiana

Indiana Supreme Court Division of State Court Administration DESTRUCTION CERTIFICATION FORM-MICROFILM Send this form to the Division of State Court Administration, 30 S. Meridian St., Suite 500, Indianapolis, IN 46204, at the end of microfilming a records series but before destruction of records occurs. The following court records have been microfilmed in accordance with microfilming standards of Administrative Rule 6 pursuant to the appropriate retention schedule found in Administrative Rule 7: [Cite the dates of records being filmed and provide the appropriate retention schedule.] Use one form per record series _________________________________________________________________ _________________________________________________________________ These original records appear on microfilm reels: ________________________ _________________________________________________________________ I certify that each of the seven elements have been met and are part of the appropriate documentation file: 1) The records listed above have been approved for microfilming by the appropriate court. 2) The Clerk maintains a permanent General Documentation file on these records as required under Administrative Rule 6 (G) (1). 3) The Clerk maintains a permanent Specific Documentation file as required under Administrative Rule 6 (G) (1), in which the following steps have been approved, documented and audited for compliance: (a) a specific weeding policy was implemented for these records; (b) the microfilm has been verified against the originals, in a frame - by-frame inspection; (c) the records were microfilmed after the time frame established in Administrative Rule 7; (d) all written exceptions authorizing the microfilm are on file. (e) The microform meets the legibility requirements of Administrative Rule 6 (G) (2) (b), regarding resolution and (c) density and that test results are a part of the Specific Documentation file. 4) Required documentation and quality control targets, with original signature on each form have been used and are a part of the documentation file. 5) The original camera negative will not be used as a reference copy. 6) The original camera negative is stored in an environment specified in Administrative Rule 6 (G) (3). 7) The appropriate, authorized person has audited each of the above procedures and finds that the microfilm production is in compliance with each and every requirement of Administrative Rule 6. ________________________________ [Seal] Clerk of the Circuit Court ________________________________ date TCM-AR6(K)-1 Revised by Division of State Court Administration 01/12