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Employment Agreement between Church and Office Manager Employment agreement made this       day of       , 20       , between       , a nonprofit Church Corporation organized and (Name of Church) existing under the laws of       , with its principal office located at (State)       , referred to herein Church, and (Street Address, City, County, State, Zip Code)       , of       , referred to ( Name of Employee) (Street Address, City, County, State, Zip Code) herein Employee or Office Manager. I. Employment; Duties. The Church employs the Employee as its Office Manager of the Church. The Office Manager shall: A. Provide administrative support for the staff in order to free them up to fulfill their core functions of shepherding, preaching, teaching, prayer, leadership development, and/or ministry development. B. Oversee the management of the office, including supply and equipment needs, files, phones, mail, etc. C. Act as the primary receptionist, including greeting walk-ins and processing information for benevolence requests (handled by the deacons). D. Provide administrative and event logistics support for the program staff. E. Coordinate with the session and deacons as needed. F. Supervise the scheduling of church activities and building use, including weddings and funerals. G. Write and format church announcements and pertinent information for the bulletin and email distribution to the congregation on a weekly basis. H. Produce and assemble the weekly bulletins. I. Perform the bookkeeping and cut checks on a weekly basis. J. Maintain the Church Web site, including graphic design, frequent updates of sections requiring time-sensitive information, adding audio files for sermons, maintaining the church calendar, etc. K. Schedule and coordinate occasional church-wide social events (picnic, potlucks, etc.). Employment Agreement between Church and Office Manager Page 1 of 5 L. Identify contracts for renewal, coordinate receiving bids, and assemble contract proposals for appropriate decision-makers. M. Attend weekly staff meetings and facilitate the discussion of administrative issues. N. Send out welcome letters to new visitors. O. Maintain the church contact database and prepare an updated Church Directory quarterly. P. Supervise building keys, security, and access. Q. Supervise church decoration and use of space in the Lobby. R. Run annual background checks for volunteers and for new volunteers and staff. S. Develop an annual administrative budget and determine all equipment and supply needs for review and approval by the Session. II. Support Staff. This position reports to the Associate Pastor, but will support all of the program staff as needed. In addition to the operational needs of the Church, priority will be given to urgent tasks (from any of the program staff) and then to supporting all the staff and ministry teams. III. Compensation. The Church shall pay the Employee a salary of $       per month. The Church must withhold FICA and federal income tax in accordance with law. IV. Expenses. The Church shall reimburse the Employee for all reasonable and necessary expenses which he may incur relative to his services for the Church, including but not limited to travel, telephone, postage, typing, and copying expenses. The Church will provide reimbursement within       days of submission by the Employee to the treasurer or any other (Number) officer of the Church of documentation supporting expenditures. The Employee will submit all documentation for an expense within       days after the expense is incurred. (Number) V. Term. The term of this agreement will commence, and the Employee's salary will commence, on       , and will continue until terminated, with or without cause, by (Date) either party on written notice to the other. VI. No Other Employment. The Employee is required to refrain from acting in any other work capacity or employment without having first obtained the written consent of the Church. It is the Church's intention that the Employee devotes all of the Employee's work effort towards the fulfillment of the Employee's obligations under this Agreement. Employment Agreement between Church and Office Manager Page 2 of 5 VII. Disclosure of Information. The Employee agrees that any information received by the Employee during his employment, which concerns the personal, financial, or other affairs of the Church or its customers will be treated by the Employee in full confidence and will not be revealed to any other persons, firms or organizations. VIII. Hours of Employment. The Employee is expected to work at least       hours per (Number) day and       hours per week, Monday to Friday. The working hours are normally (Number)       :       to       :       but may be determined differently by the Church from time to (Time) (Time) time. The Employee is allowed       minutes for lunch with the time designated for lunch to (Number) be determined by the Church. IX. Benefits. A. Holidays. 1. The Employee will be entitled to       paid holidays each year plus (Number)       personal days. The Church will notify the Employee as much in (Number) advance as practical with respect to the holiday schedule. The holidays which are generally observed by the Church are as follows: New Year's Day, Washington's Birthday, Good Friday, Memorial Day, Independence Day, Labor Day, Columbus Day, Thanksgiving Day, the Friday following Thanksgiving, and Christmas Day. Additional holidays may be allowed in connection with holidays which fall on weekends. 2. The personal days are to be scheduled in advance to the mutual convenience of the Employee and the Church. Such personal days must be taken during the calendar year and cannot be carried forward into the next year. 3. The Employee will not be entitled to any personal days unless the Employee has been employed for a period of       during (Minimum Employment Period) the calendar year. If the Employee has been employed for less than the required time, the Church may, in its own discretion, allow the Employee a reduced number of personal days. B. Vacations. 1. The Employee will be entitled to vacations after the first       months (Number) of employment with the Church. As of       of any year the (Date) Employee is eligible for vacation as follows: Employment Agreement between Church and Office Manager Page 3 of 5 Length of Service Days of Vacation Six months but less than one year Two days One year but less than two years Five days Two years but less than five years 10 days Five years but less than 10 years 15 days 10 years or more 20 days 2. Vacation pay is based upon normal pay for a       -hour work week (Number) without consideration for bonuses or other supplemental compensation. C. Sick Leave. The Employee is allowed       sick days per year. Sick days are (Number) not cumulative and may not be carried from year to year. D. Emergency Leave. If a member of the Employee's immediate family dies or becomes critically ill, the Employee will be allowed up to       days of leave with (Number) pay. Additional time may be granted, without pay, upon approval of the Church. X. Hospitalization Insurance. The Church shall pay for hospitalization insurance for the Employee with such insurance company and such coverages as the Church from time to time chooses. The Employee shall have the right to add       spouse and minor children to the (his/her) policy coverage by paying the additional premium for them and satisfying any other conditions of the insurance company. XI. Termination of Employment. Either party may terminate this Agreement and the employment under this Agreement without cause and at any time upon       days' written (Number) notice by certified or registered mail to the other party at the address set forth above. This Agreement will be automatically terminated upon the death of the Employee. XII. Severability. The invalidity of any portion of this Agreement will not and shall not be deemed to affect the validity of any other provision. If any provision of this Agreement is held to be invalid, the parties agree that the remaining provisions shall be deemed to be in full force and effect as if they had been executed by both parties subsequent to the expungement of the invalid provision. XIII. No Waiver. The failure of either party to this Agreement to insist upon the performance of any of the terms and conditions of this Agreement, or the waiver of any breach of any of the terms and conditions of this Agreement, shall not be construed as subsequently waiving any such terms and conditions, but the same shall continue and remain in full force and effect as if no such forbearance or waiver had occurred. Employment Agreement between Church and Office Manager Page 4 of 5 XIV. Governing Law. This Agreement shall be governed by, construed, and enforced in accordance with the laws of the State of       . (Name of State) XV. Notices. Unless provided herein to the contrary, any notice provided for or concerning this Agreement shall be in writing and shall be deemed sufficiently given when sent by certified or registered mail if sent to the respective address of each party as set forth at the beginning of this Agreement. XVI. Attorney’s Fees. In the event that any lawsuit is filed in relation to this Agreement, the unsuccessful party in the action shall pay to the successful party, in addition to all the sums that either party may be called on to pay, a reasonable sum for the successful party's attorney fees. XVII. Mandatory Arbitration. Notwithstanding the foregoing, and anything herein to the contrary, any dispute under this Agreement shall be required to be resolved by binding arbitration of the parties hereto. If the parties cannot agree on an arbitrator, each party shall select one arbitrator and both arbitrators shall then select a third. The third arbitrator so selected shall arbitrate said dispute. The arbitration shall be governed by the rules of the American Arbitration Association then in force and effect. XVIII. Entire Agreement. This Agreement shall constitute the entire agreement between the parties and any prior understanding or representation of any kind preceding the date of this Agreement shall not be binding upon either party except to the extent incorporated in this Agreement. XIX. Modification of Agreement. Any modification of this Agreement or additional obligation assumed by either party in connection with this Agreement shall be binding only if placed in writing and signed by each party or an authorized representative of each party. XX. Assignment of Rights. The rights of each party under this Agreement are personal to that party and may not be assigned or transferred to any other person, firm, corporation, or other entity without the prior, express, and written consent of the other party. WITNESS our signatures as of the day and date first above stated.       (Name of Church) By:_______________________________ (P rinted Name of Employee) (P rinted Name & Office in Corporation)             (Signature of Employee) (Signature of Officer) Employment Agreement between Church and Office Manager Page 5 of 5