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Employment Contract

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Employment Contract with Office Manager

Agreement made on the day of , 20 , between of , referred to herein as Employee, and , a corporation organized and existing under the laws of the State of , with its principal office located at , referred to herein as Company.

I. Employment and Duties

Company employs the Employee as office manager of the Company. The Employee shall supervise the office, staff, salespeople, supplies, materials, and other office activities of the Company, subject to the direction and control of the officers and board of directors of the Company. The Employee accepts this employment and agrees to devote his full time, full attention and best efforts to performance of his duties, which shall include such additional duties as the officers or board of directors may from time to time assign to him. The Employee shall perform all his duties in a manner satisfactory to the officers and board of directors. The Employee shall obey all policy, rules and orders of the Company set by the officers and board of directors.

II. Compensation

The Company shall pay to the Employee $ per month as compensation for his services, said amount to be paid on the last day of each month.

III. Term

The term of this Agreement shall be for one year beginning (commencement date), and ending (termination date); but subsequently shall automatically continue from month to month unless either party gives written notice to the other party that it shall expire on that date. However, either party may terminate this Agreement at any time by written notice to the other party.

IV. Transportation

The Company shall provide a motor vehicle for the Employee's transportation on behalf of the Company's business and shall pay for gas used in such vehicle for such business purpose. The Employee may drive the vehicle to and from work, but may not use the vehicle for any other personal purpose. The Employee agrees to abide by any and all policies and rules which the Company places upon use of such vehicle. The Employee agrees to take good and proper care of the vehicle, less reasonable wear and tear. The title and right to possession of the vehicle shall at all times remain in the Company.

V. Hospitalization Insurance

The Company shall pay for hospitalization insurance for the Employee with such insurance company and such coverages as the Company from time to time chooses. The Employee shall have the right to add his spouse and minor children to the policy coverage by paying the additional premium for them and satisfying any other conditions of the insurance company.

VI. Restrictive Covenants

A. Customers

The Employee will not at any time, either directly or indirectly, make known or divulge to any person, firm or corporation the names or addresses of any of the customers of the Company at the time the Employee entered the employ of the Company with whom the Employee became acquainted after entering the employ of the Company.

B. Information

The Employee will not at any time, in any fashion, form, or manner, either directly or indirectly, divulge, disclose, or communicate to any person, firm, or Company in any manner whatsoever any information of any kind, nature, or description concerning any matters affecting or relating to the business of the Company, including, but not limited to, the names of any of its customers, the prices it obtains or has obtained or at which it sells or has sold its products, or any other information concerning the business of the Company, its manner of operation, or its plans, processes, or other data of any kind, nature, or description, without regard to whether any or all of the above matters would be deemed confidential, material, or important.

C. Records

All books, records, reports, accounts, and documents relating in any manner to the Company's business or customers, whether prepared by the Employee or otherwise coming into Employee's possession, shall be the exclusive property of the Company and shall be returned immediately to the Company on termination of employment or on the Company's request at any time.

D. Breach

The parties stipulate that, as between them, each of the above matters are important, material, and confidential, and gravely affect the effective and successful conduct of the business of the Company, and its goodwill, and that any breach of the terms of this section is a material breach of this Agreement, from which the Employee may be enjoined and for which the Employee shall also pay to the Company all damages (including but not limited to compensatory, incidental, consequential, and lost profits damages), which arise from the breach, together with interest, costs, and attorneys' fees to collect such damages.

VII. Breach

If the Employee breaches any provision of this Agreement, then the Company shall be entitled to an injunction and damages.

VIII. Waiver of Breach

The waiver by the Company of a breach of any provision of this Agreement by the Employee shall not operate or be construed as a waiver of any subsequent breach by the Employee.

IX. Assignment

The rights and obligations of the Company under this Agreement shall inure to the benefit of and shall be binding upon the successors and assigns of the Company. The Employee shall not assign his rights or obligations under this Agreement.

X. Mandatory Arbitration

Any dispute under this Agreement shall be required to be resolved by binding arbitration of the parties hereto. If the parties cannot agree on an arbitrator, each party shall select one arbitrator and both arbitrators shall then select a third. The third arbitrator so selected shall arbitrate said dispute. The arbitration shall be governed by the rules of the American Arbitration Association then in force and effect.

WITNESS our signatures as of the day and date first above stated.

, INC.

By

Enter text✕

What an Employment Contract Is and what it governs

An Employment Contract is a written agreement that defines the working relationship between an employer and an employee, specifying duties, compensation, benefits, work location, hours, leave, confidentiality, restrictive covenants, and termination conditions. It establishes mutual rights and obligations, clarifies at-will versus fixed-term arrangements, and can include arbitration, non-solicit, and IP assignment clauses. When executed electronically it must meet the ESIGN Act (15 U.S.C. ch. 96) and applicable state UETA or ESRA rules to be legally enforceable in the United States.

Why a clear Employment Contract matters

A clear Employment Contract reduces disputes, documents agreed compensation and expectations, supports compliance with labor and tax rules, and provides an auditable record for onboarding, benefits administration, and legal defense should disagreements arise.

Why a clear Employment Contract matters

Who typically prepares and relies on Employment Contracts

Employers and HR teams usually draft and distribute these contracts; legal counsel reviews high-risk provisions before signing.

  • Human resources teams and hiring managers who onboard, track, and store signed agreements.
  • New hires, contractors, and executives who must accept terms and provide personal and tax information.
  • In-house or outside counsel who review confidentiality, non-compete, and termination provisions for enforceability.

Employers, employees, and legal advisors all rely on the contract as the authoritative record of the employment relationship.

Step-by-step: completing and executing an Employment Contract

Follow a consistent sequence to reduce errors and speed execution when using paper or electronic workflows.

  • 01
    Prepare: Assemble terms and required attachments.
  • 02
    Review: Legal review for restrictive covenants and compliance.
  • 03
    Sign: Collect all signatures and dates.
  • 04
    Store: Save executed copies in secure records.

How to amend or update an Employment Contract

Amendments should be written, dated, and signed by authorized parties to modify specific terms without replacing the entire agreement.

01

Identify Change:

Specify the clause and reason for amendment.
02

Draft Addendum:

Prepare a short addendum referencing the original contract.
03

Legal Review:

Confirm enforceability of revised terms.
04

Obtain Signatures:

Have both parties sign and date the amendment.
05

Attach:

Attach the amendment to the original agreement.
06

Notify Stakeholders:

Inform payroll, benefits, and HR systems of changes.

Core sections to include in a professional Employment Contract

A complete contract organizes essential subject matter into clear sections so both parties understand obligations, timing, and remedies.

Parties

Identify the employer entity and employee with full legal names, business addresses, and corporate signatory authority to establish who is bound by the document.

Term and Status

Specify whether employment is at-will or fixed-term, include start date, end date if any, and conditions for conversion or renewal to avoid ambiguity.

Compensation and Benefits

Detail base pay, bonus or commission structures, pay schedule, benefits eligibility, and any equity grants to prevent later disputes about compensation.

Duties and Performance

Describe role responsibilities, reporting relationships, performance standards, and any probationary period to set expectations and measurable outcomes.

Confidentiality and IP

Include nondisclosure, invention assignment, and ownership provisions for work product, with clear definitions of confidential information and exceptions.

Termination and Remedies

State notice requirements, severance terms, grounds for cause, and post-termination obligations such as return of property and non-solicitation provisions.

Typical digital workflow settings for Employment Contracts

Configure signing order, authentication, and storage options before sending to ensure legal and operational requirements are met.

Field Configuration
Signing Order Employee first, then employer representative
Authentication Level Email link with optional SMS code
Notifications Email on view and completion
Storage Location Secure HR folder with restricted access

How electronic execution of Employment Contracts typically flows

Electronic signing follows a predictable sequence; design each step to minimize signer friction and capture necessary audit evidence.

  • Upload Document: Add the finalized contract file to the platform.
  • Place Fields: Insert signature, date, and initial fields.
  • Send to Signer: Email or link is delivered to employee.
  • Complete and Archive: Signed copies and audit trail saved automatically.

Technical and integration items to consider for e-signing Employment Contracts

Verify platform capabilities, authentication options, and integration endpoints to align with HR and IT policies.

  • Integrations: Salesforce, NetSuite, Microsoft 365 supported
  • File formats: PDF, DOCX, and HTML accepted
  • Authentication: Email, SMS code, or advanced options

Confirm SSO, audit-trail retention, and export formats meet legal, IT, and HR recordkeeping requirements before deployment.

Essential data to capture on the Employment Contract

Employee Name: Full legal name
Employee Address: Street, city, state, ZIP
Tax Identifier: SSN or TIN (secure)
Start Date: MM/DD/YYYY
Compensation: Salary or hourly rate
Signatures: Signed and dated copies

Key timelines and statutory deadlines related to Employment Contracts

Several employment-related forms and records have statutory deadlines; track these alongside contract execution to remain compliant.

W-2 Distribution:

Provide employees W-2 by January 31 each year.

1099-NEC Reporting:

Issue 1099-NEC to contractors by January 31.

I-9 Retention Rule:

Retain I-9 for three years after hire or one year after termination, whichever is later (8 CFR §274a.2).

Payroll Records:

Keep payroll records for at least three years (29 CFR §516.5).

Tax Return Deadlines:

File employer tax returns and deposits per IRS schedules and due dates.

Common mistakes when preparing an Employment Contract

  • Using vague compensation or bonus language that leads to disputes and unclear payroll processing.
  • Failing to specify governing law and jurisdiction; this complicates enforcement and dispute resolution.
  • Omitting required statutory notices or disclosures for wage deductions, arbitration, or background checks.
  • Collecting signatures without capturing an audit trail or retaining a reproducible electronic record.

Risks and potential penalties from incorrect Employment Contracts

Tax Penalties: IRC §6721 exposure
I-9 Violations: $281–$2,789 per paperwork error
Wage Claims: Back pay and liquidated damages
Non-compete Invalidity: Contract clauses may be unenforceable
HIPAA Exposure: Six-year retention requirement
Litigation Costs: Attorney fees and discovery expenses

Vendor pricing and feature comparison for Employment Contract e-signing

A concise comparison of typical starting prices and feature availability across common eSignature vendors; signNow is listed first for reference.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by plan Varies by plan Varies by plan Varies by plan
Bulk Send Yes (Business Premium) Varies Varies Varies Varies
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No cap 100 envelopes/user/year Varies Varies Varies

Real-world examples of Employment Contract use

Practical examples show how organizations use electronic Employment Contracts to streamline onboarding and compliance.

Optica Ventures — COO

Optica Ventures moved offer and employment contracts online to accelerate acceptance and reduce paperwork.

  • Signed remotely by candidates and hiring managers to speed onboarding.
  • "The interface is simple and easy-to-use for our team; more importantly, it is just as easy for our customers," says Brian Fitzgibbons, COO, describing smoother execution and fewer errors.

Martin Properties — Founder

A real estate firm standardized employment agreements across offices to ensure consistent terms.

  • Managers complete and send contracts from mobile devices while on-site.
  • "I can process and execute all of these documents online with 100% compliance and built-in security," says Tim Martin, noting faster closings and remote signature reliability.

Who can sign and who should authorize Employment Contracts

Employer Representative

An authorized corporate officer or delegated HR representative must sign on the employer's behalf; include title and signing authority to confirm contractual power and avoid challenges to enforceability.

Employee or Contractor

The individual named in the contract must sign and date the agreement; for contractors, confirm business entity signatures and include the signer's title if signing for a company.

Frequently asked questions about Employment Contracts and electronic signing

Answers to common legal and operational questions when drafting, executing, and storing Employment Contracts electronically.


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