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Montgomery County Rental Application Form

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Residential Lease
Montgomery County, Maryland

THIS LEASE, is made by and between , as Agent for Landlord or "Landlord/Agent") and (hereinafter referred to as "Landlord") and (hereinafter referred to as "Tenant").

(the "Lease"), WITNESSETH, that the Landlord hereby leases to the Tenant and the Tenant hereby leases from the Landlord, premises known as (the Premises) for the term of beginning on the first day of and ending on the last day of .

Mail Box Number Reserved Parking Space Number(s)/Location

GENERAL PROVISIONS:

1. RENT:

Tenant covenants and agrees to pay rent in equal monthly installments of $ in advance on the first day of each and every month ("Rent Due Date") of said term. The total rent for the term of the Lease is $ .

Tenant agrees to pay said rent to (or at such other place as Landlord/Agent may from time to time designate) without diminution, deductions or demand and said obligation to pay rent is independent of any other clause herein.

Check if the Takoma Park Rent Escalation Clause provided in the Special Provisions for Takoma Park is applicable to the Premises.

2. TENANT LIABILITY: Each Tenant is jointly and severally liable to Landlord/Agent for full performance under each and every covenant and condition of this Lease Agreement and for compliance with the applicable law.

3. PRO RATA: It is additionally understood and agreed that Tenant is to commence occupancy of the premises on . On the sum of $ shall be due as "pro rata" rent for the period through .

4. ADDITIONAL CHARGES: Landlord/Agent may require that all rental payments be made by money order, cashier's check and/or certified check. Tenant agrees that if rent is not paid by the first day of the month, late charges may apply.

5. SECURITY DEPOSIT: In accordance with the Annotated Code of Maryland, Real Property Article, Tenant has deposited with the Landlord/Agent the sum of $ , receipt of which is hereby acknowledged.

6. POSSESSION: If on the date of this Lease Landlord is unable to deliver possession of the premises on or before the commencement of the Term of the Lease, Tenant's right of possession hereunder is postponed until possession of the premises is delivered.

7. USES/AUTHORIZED OCCUPANTS: The premises will be used solely for residential purposes and be occupied by no more than persons, including children.

8. COMMON OWNERSHIP COMMUNITY RULES AND REGULATIONS: Tenant, Tenant's family, guests and employees must abide by all rules and regulations and all notices governing the property now or hereafter in effect.

9. PETS: Tenant shall not keep or allow pet(s) on premises except as follows or with the subsequent written consent of Landlord/Agent.

Yes No # ALLOWED TYPE OF PET(S) WEIGHT

10. MAINTENANCE:

Tenant must generally maintain the rental dwelling and other appurtenances such as garage or shed, if any, in a clean, sanitary and safe condition.

11. UTILITIES: Tenant must pay all applicable, individually metered gas, electric or water utility charges.

12. HEATING OIL: Fuel Oil tank will be filled or measured prior to Tenant occupancy, it will then become Tenant's responsibility to leave fuel in tank filled or have it measured upon termination of occupancy.

Tenant agrees to purchase heating oil from Phone .

13. SMOKE DETECTORS: Smoke detectors have been installed and are in proper working condition; Tenant agrees to check and maintain them.

14. ALTERATIONS: Tenant shall not remodel or make any structural changes, alterations or additions to the premises without prior written permission.

15. VEHICLE PARKING: No unlicensed or inoperable motor vehicles shall be parked on the property.

16. SUBLET/ASSIGNMENT: Tenant must not assign this Lease or sublet the premises without written consent of the Landlord/Agent.

17. INSURANCE: Landlord's insurance policy does not provide tenant coverage for personal belongings or public liability.

18. HOLD HARMLESS: Tenant must indemnify and save Landlord/Agent harmless from any loss, claim or damage.

19. LANDLORD/AGENT ACCESS TO PROPERTY:

A. Routine Entry: Landlord/Agent may enter the premises after giving due notice.

B. Emergency Entry: Landlord/Agent may enter immediately without notice in an emergency situation.

C. Entry to Perform Requested Repairs: Any request for service from Tenant is construed to mean permission to enter.

D. Entry for Governmental Agency Inspection: Landlord/Agent may enter after due notice.

E. Entry for Good Cause: Landlord/Agent may enter after due notice where good cause exists.

F. Entry for Showing Property: During the last days of the term, Landlord/Agent may show the premises.

20. DEFAULT: In the event of any default, Landlord/Agent may terminate this Lease by giving the Tenant written notice.

21. COURT AWARDED LEGAL FEES: In an action by the Landlord to recover possession of the leased premises, the Tenant may be liable for court costs and attorney fees.

22. RETALIATORY EVICTION: Tenant shall not be evicted for complaints made in good faith.

23. WAIVER CLAUSE: Any waiver of a default hereunder is not to be deemed a waiver of this Agreement or any subsequent default.

24. TERMINATION/HOLD-OVER (Except Takoma Park):

A. Either Landlord/Agent or Tenant may terminate this Lease by giving the other two (2) calendar months' written notice prior to expiration of the term.

B. If Tenant shall hold over after expiration, the Tenant shall be a month-to-month tenant.

C. Failure to vacate may result in Tenant being held accountable for rent and damages. This lease shall serve as notice of a rent increase of % of the last rent charged if Tenant holds over after proper notice.

(Tenant's Initials)
(Tenant's Initials)

25. MOVE-OUT INSPECTION/SURRENDER OF PREMISES: Tenant shall surrender the premises in broom-clean condition.

26. ABANDONED PERSONAL PROPERTY: Any personal property left on the premises after termination shall be considered abandoned.

27. DESTRUCTION: If the premises are rendered totally unfit for occupancy by fire or other casualty, the term of this Lease shall immediately cease.

28. SUBORDINATION: This Lease is and will be subject and subordinate at all times to the lien of any mortgage(s) or deed(s) of trust.

29. ESTOPPEL CERTIFICATE: Tenant will, at any time and from time to time, upon request, execute and deliver a statement in writing.

30. AGENCY: The Owner recognizes (Brokerage) as the Agent negotiating this Lease.

31. MANAGEMENT: These premises will be managed by (Owner) (Agent).

32. AUTHORIZATION TO INSTALL KEYBOX (Except Takoma Park): Tenant agrees that the Landlord/Agent may install a keybox during the last days of this Lease Agreement or any extension thereof.

33. CANCELLATION BY TENANT IN INITIAL TERM:

A. Reasonable cause beyond tenant control: The initial term of this Lease may be terminated upon thirty (30) days written notice to Landlord/Agent due to involuntary change of employment, death of major wage earner, unemployment, or other reasonable cause beyond Tenant's control.

B. Reason within Tenant control: If Tenant elects to voluntarily terminate this Lease during the initial term, Tenant shall provide two (2) full months' written notice prior to the rent due date to quit and vacate.

34. MILITARY CLAUSE: In the event Tenant is a member of active service and receives permanent change of station orders, the Lease may be terminated upon notice.

35. RENT INCREASES:

A. Frequency and Amount: Rent may not be increased more than once per twelve (12) month period.

B. Notice: Two (2) months' written notice of a rent increase must be mailed to Tenant.

C. Each written rent increase notice must contain the following:

i. The amount of monthly rent immediately preceding the effective date of the proposed increase (old rent), the amount of monthly rent proposed immediately after the rent increase takes effect (new rent), and the percentage increase of monthly rent.

ii. The effective date of the proposed rent increase.

iii. The applicable rent increase guideline issued under section 29-53 of the Montgomery County Code.

iv. A notice that the tenant may ask the Department to review any rent increase that the tenant considers excessive.

36. NOTICES:

A. Pursuant to Section 8-210(a) Real Property Article of the Annotated Code of Maryland, for purposes of notices to the Landlord, the name of the Landlord or Landlord's Agent is , Landlord/Agent's address is , and Landlord/Agent's telephone number is .

B. Any written notice regarding any of the provisions of this Lease must be given by on behalf of all other Tenants to Landlord/Agent.

37. RECEIPTS: Landlord/Agent agrees to provide to the Tenant a written receipt for payments of rent if requested.

38. MISCELLANEOUS:

A. Tenant acknowledges that, if requested, Tenant did receive prior to this Lease execution a copy of the proposed form of Lease in writing.

B. If this Lease contains a Lease Option Agreement as defined in Section 8-208(b), the lease must state on its face: THIS IS NOT A CONTRACT TO BUY.

C. The conditions and agreements contained herein are binding on the parties.

D. Tenant acknowledges that the statements and representations made in the signed application for said premises are true.

E. This Lease contains the final and entire agreement between the parties.

F. It is understood and agreed by the parties hereto that if any part, term, or provision of this Lease is by the Courts held to be illegal or in conflict with any law, the remaining provisions are not affected.

G. Plural can be substituted for singular number in any place or places herein in which the context may require such substitution.

H. The paragraph headings appearing in this Lease have been inserted for convenience only.

I. If Tenant is inadvertently locked out, Tenant agrees to call a licensed locksmith to provide access to the property.

39. EMERGENCY NUMBER: In the event of an emergency affecting the health, safety, or welfare of the Tenant or any property thereof, the Tenant may contact the Landlord, or its agent, at any time by calling the following emergency number: .

40. LEAD PAINT: Housing built before 1978 may contain lead-based paint. Tenants must also receive a federally approved pamphlet on lead poisoning prevention.

41. APPLICABLE SPECIAL PROVISIONS (check applicable):

Multi-family rental property in Montgomery County, #1225

Single-family rental property in Montgomery County, #1226

Condominiums & Cooperatives rental property in Montgomery County, #1227

Multi-family, single-family, condominium and cooperatives in the City of Rockville, #1228

Multi-family, single-family, condominium and cooperatives in the City of Gaithersburg, #1229

Multi-family, single-family, condominium and cooperatives in the City of Takoma Park, #1230

42. ADDITIONAL PROVISIONS: Further Provisions and Additions:

43. ADDENDUM ATTACHED: Yes No

IN WITNESS WHEREOF, the parties hereto agree to abide by all of the terms and conditions in this lease agreement.

Tenant

Date

Tenant

Date

Tenant

Date

Tenant

Date

Landlord

Date

Landlord

Date

REALTOR® Firm

Agent

Date

Security Deposit Received: $ From On Date

First Month's Rent Received: $ From On Date

Pro-Rata Rent Received: $ From On Date

Guarantors: If box is checked, this Lease Agreement is subject to the signatures of the following individuals.

Name of Guarantor

Address of Guarantor

Signature of Guarantor Date

Name of Guarantor

Address of Guarantor

Signature of Guarantor Date

Name of Guarantor

Address of Guarantor

Signature of Guarantor Date
Enter text✕

What the Montgomery County Rental Application Form Is

The Montgomery County Rental Application Form is a standardized tenant screening and intake document used by landlords and property managers to collect applicant details, rental history, income verification, and consent for background and credit checks. It organizes essential applicant data, authorizations, and disclosures so property owners can evaluate eligibility, document decision-making, and retain a consistent record for compliance with fair housing and local rental regulations. This form supports both paper and electronic workflows and often includes sections for co-applicants, emergency contacts, and signature blocks for consent and certification.

Why this Form Matters for Landlords and Applicants

Using the Montgomery County Rental Application Form helps standardize tenant screening, document consent for checks, and create a clear record for lease decisions while reducing disputes and demonstrating consistent treatment of applicants under fair housing rules.

Why this Form Matters for Landlords and Applicants

Who Typically Completes the Montgomery County Rental Application Form

Common users include individuals and organizations that manage rental housing or evaluate tenancy applications.

  • Individual landlords and property managers who process applications for single-family homes and small multifamily units.
  • Professional property management companies that screen multiple applicants and enforce consistent intake procedures.
  • Prospective tenants and co-applicants who provide identity, employment, and consent for checks required for leasing.

All parties benefit from clear, consistent information capture and documented applicant consent for background and credit verification.

Step-by-step: Completing the Montgomery County Rental Application Form

Follow this sequence to submit a complete, verifiable application.

  • 01
    Gather Documents: Collect ID, proof of income, and rental references before starting.
  • 02
    Enter Details: Complete name, address, DOB, SSN/TIN, employment, and references.
  • 03
    Authorize Checks: Sign consent for background, credit, and eviction searches.
  • 04
    Submit: Send application with attachments via chosen delivery method.

Key Elements Included in a Complete Rental Application

A professional Montgomery County Rental Application Form collects consistent, actionable information and authorizations needed to evaluate tenancy while documenting consent and disclosures.

Applicant Identity

Full legal name, date of birth, government ID number, and contact information for reliable identity verification and matching against screening reports.

Rental History

Previous addresses, landlord contacts, and dates that allow verification of payment history, lease compliance, and eviction records.

Income Verification

Current employment, employer contact, income amounts, and space to attach pay stubs or bank statements to support affordability assessments.

Background Consent

Written authorization for credit, criminal, and eviction checks; includes explanation of consumer-reporting use and opt-out consequences if applicable.

Special Disclosures

Any required local/state disclosures such as screening fee notices, lead paint disclosures, or security deposit terms specific to Montgomery County or state law.

Signatures & Dates

Signature blocks for applicants and co-applicants, with date fields; indicates agreement to terms and consents to verification procedures.

Essential Fields to Collect

Applicant Name: Full legal name
Contact Details: Phone and email
Identification: DOB and ID number
Income Details: Employer and pay
Rental History: Previous landlords
Consent Signature: Signed authorization

Where to Send or File the Completed Application

Choose a submission path that matches your workflow and preserves applicant consent and audit records.

  • Email Submission: Send PDFs to landlord or manager email.
  • Online Portal: Upload through property management software.
  • In-Person Delivery: Deliver hard copy to leasing office.
  • eSignature Upload: Complete and sign via an eSignature platform.

Configuring an Online Application Workflow

Set up fields, required attachments, and signer authentication to streamline processing and meet legal requirements.

Field Configuration
Required Fields Name, DOB, SSN, signature
Attachments Allow PDF, JPG, DOCX uploads
Authentication Email or SMS verification
Routing Auto-send to screening vendor

Digital Signing and Delivery Considerations

Ensure your chosen platform supports required file types, authentication strength, and audit trails before e-signing tenant applications.

  • File Formats: PDF and DOCX supported
  • Authentication: Email, SMS, or KBA
  • Integrations: CRM and storage links

Confirm compliance with ESIGN/UETA and retain records in a tamper-evident format with a clear audit trail for later verification.

Typical Timelines and Processing Expectations

Understand expected turnarounds so applicants know when decisions are likely and property managers can set consistent processing SLAs.

Application Acknowledgment:

Within 24–48 hours of submission

Background & Credit Checks:

1–3 business days, depending on vendor

Review and Decision:

Typically 2–5 business days

Deposit and Lease Execution:

Within 48–72 hours of approval

Record Retention Start:

Date of final signed lease or decision

Common Mistakes That Delay Rental Applications

  • Incomplete contact information or missing dates that prevent identity or rental-history verification, causing screening delays.
  • Failure to attach required documents such as pay stubs or ID, resulting in conditional denials until proof is supplied.
  • Providing inconsistent names or birthdates compared to IDs, which can cause mismatches in credit and background reports.
  • Not including signed consent for screens or using an unsigned copy; unsigned consents are often rejected by screening vendors.

Legal Risks and Consequences of Errors

Fair Housing Liability: Disparate treatment risk
False Statements: Application denial or legal action
Privacy Breach: Potential regulatory exposure
Incomplete Consent: Screening vendor rejection
SSN Mishandling: Identity-theft risk
Recordkeeping Failures: Compliance audit issues

Comparing eSignature Options for Rental Applications

Basic pricing and feature differences can affect recurring costs; signNow is listed first for direct comparison across common vendor tiers.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by vendor Varies by vendor Varies by vendor Varies by vendor
Bulk Send Yes (Business Premium) Yes Yes Yes Limited
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes (BAA available) Yes Yes Varies Varies
Envelope Cap No cap 100 envelopes/user/year Varies Varies Varies

Frequently Asked Questions About the Montgomery County Rental Application Form

Answers to common questions about electronic signing, privacy, required fields, and next steps after submission.


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