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Exclusive Buyer Agency Agreement

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Contract to be Exclusive Agent for Buyer and to Charge Fixed Rate of Commission in a Real Estate Transaction

This form has important legal consequences and the parties should consult legal and tax or other counsel before signing. Compensation charged by real estate Brokers is not set by law. Such charges are established by each real estate Broker. Different Brokerage Relationships are available which include Buyer Agency, Seller Agency, Subagency, or Transaction Broker.

Agreement made on the , between of , referred to herein as Buyer, and of , referred to herein as Broker.

For and in consideration of the mutual covenants contained in this agreement, and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties agree as follows:

1. Agency.

Buyer appoints Broker as Buyer’s exclusive agent for the purpose of representing Buyer to acquire a house and lot, hereinafter referred to as Property and under the terms specified herein.

2. Effect of Exclusive Buyer Agency Contract.

Broker is the limited agent of Buyer and will represent only Buyer. By engaging Broker as Buyer's exclusive agent, Buyer agrees to conduct all negotiations for Property through Broker and to refer to Broker all inquiries received from real estate Brokers, salespersons, prospective sellers, or any other source during the time this contract is in effect. Buyer agrees that any compensation to Broker (which is conditioned upon the acquisition by Buyer of Property), will be earned by Broker whenever a Purchase of Property is made by Buyer, without any discount or allowance for any efforts made by Buyer or any other person in connection with the acquisition of such interests by Buyer.

3. Purchase.

Purchase of the Property or Purchase means the voluntary acquisition of any interest in the Property or the voluntary creation of the right to acquire any interest in the Property (including a contract or lease).

4. Property.

The Property shall substantially meet the following requirements or be otherwise acceptable to Buyer:

5. Duration of Agency.

Broker's authority as Buyer's exclusive agent will continue until the earlier of , or completion of the acquisition of the Property.

6. Broker's Services.

Broker will exercise reasonable skill and care for Buyer, and make reasonable efforts to locate Property.

A. Broker will promote the interests of Buyer with the utmost good faith, loyalty, and fidelity, including but not limited to:

1. Seeking a price and terms which are acceptable to Buyer, except that Broker shall not be obligated to seek other properties while Buyer is a party to a contract to purchase Property;

2. Procuring acceptance of any offer to purchase Property and to assist in the completion of the transaction;

3. Presenting all offers to and from Buyer in a timely manner, regardless of whether Buyer is already a party to a contract to purchase Property;

4. Disclosing to Buyer adverse material facts actually known to Broker;

5. Counseling Buyer as to any material benefits or risks of the transaction which are actually known to Broker;

6. Advising Buyer to obtain expert advice as to material matters about which Broker knows but the specifics of which are beyond the expertise of Broker;

7. Accounting in a timely manner for all money and Property received, and

8. Informing Buyer that Buyer may be vicariously liable for the acts of Broker when Broker is acting within the scope of the agency relationship.

B. Broker shall not disclose to the seller or any other third party, without the informed consent of Buyer:

1. That Buyer is willing to pay more than the purchase price for Property;

2. What Buyer's motivating factor(s) are;

3. That Buyer will agree to financing terms other than those offered;

4. Any material information about Buyer unless disclosure is required by law or failure to disclose such information would constitute fraud or dishonest dealing; and

5. Any facts or suspicions regarding circumstances which would psychologically impact or stigmatize Property.

C. Broker shall disclose to any prospective seller all adverse material facts actually known by Broker, including but not limited to adverse material facts concerning Buyer's financial ability to perform the terms of the transaction and whether Buyer intends to occupy Property as a principal residence.

D. Broker shall make submissions to Buyer describing and identifying properties appearing to substantially meet the criteria set forth in Section 3.

6. Costs of Services or Products Obtained from Outside Sources.

Broker will not obtain or order products or services from outside sources unless Buyer has agreed to pay for them promptly when due. (Examples: surveys, soil tests, radon tests, title reports, and Property inspections.)

7. Compensation to Broker.

In consideration of the services to be performed by Broker, Buyer shall pay Broker as follows:

A. Success Fee. Broker shall be paid a fee equal to the greater of $ or % of the purchase price. The success fee is conditioned upon the Purchase of the Property or the acquisition by Buyer of Property not in compliance with the requirements specified in Section 3 but within the purview of this contract. This fee is payable upon closing of the transaction(s), subject to the provisions of Section 8. This fee shall apply to Property contracted for during the original term of this contract or any extension(s) and shall also apply to Property contracted for within days after this contract expires or is terminated (Holdover Period) if the Property was shown or specifically presented in writing to Buyer by Broker during the original term or any extension(s) of the term of this contract; provided, however, that Buyer shall owe no commission to Broker under this subsection if a commission is earned by another licensed real estate Broker acting pursuant to an exclusive right-to-buy contract or an exclusive agency listing contract entered into during the Holdover Period. Buyer is obligated to pay Broker's fee. However, Broker is authorized and instructed to request payment of Broker's fee by Seller from the transaction.

B. Retainer Fee. Buyer shall pay Broker a nonrefundable retainer fee of $ due and payable upon signing of this contract. This amount shall not be credited against fees payable to Broker in this Section 7.

8. Failure to Close.

If a seller fails to close with no fault on the part of Buyer, the success fee provided in Section 7-A shall be waived. If Buyer is at fault, such success fee will not be waived, but will be due and payable immediately. Broker shall not be obligated to advance funds for Buyer.

9. Disclosure of Broker's Role.

At the earliest reasonable opportunity, Broker shall inform any prospective sellers or their Brokers with whom Broker negotiates pursuant to this contract that Broker is acting on behalf of a Buyer-principal.

10. Disclosure of Buyer's Identity.

Broker have Buyer's permission to disclose Buyer's identity to third parties without prior written consent of Buyer.

11. Other Buyers.

Broker may show properties in which Buyer is interested to other prospective Buyers without breaching any duty or obligation to Buyer.

12. Assignment by Buyer.

No assignment of Buyer's rights or obligations under this contract and no assignment of rights or obligations in Property obtained for Buyer under this contract shall operate to defeat any of Broker's rights.

13. Nondiscrimination.

The parties agree not to discriminate unlawfully against any prospective seller because of the race, creed, color, sex, marital status, national origin, familial status, physical or mental handicap, religion or ancestry of such person.

14. Recommendation of Legal Counsel.

By signing this document, Buyer acknowledges that Broker has advised that this document has important legal consequences and has recommended consultation with legal and tax or other counsel, before signing this contract.

15. No Waiver.

The failure of either party to this Agreement to insist upon the performance of any of the terms and conditions of this Agreement, or the waiver of any breach of any of the terms and conditions of this Agreement, shall not be construed as subsequently waiving any such terms and conditions, but the same shall continue and remain in full force and effect as if no such forbearance or waiver had occurred.

16. Governing Law.

This Agreement shall be governed by, construed, and enforced in accordance with the laws of the State of .

17. Notices.

Any notice provided for or concerning this Agreement shall be in writing and shall be deemed sufficiently given when sent by certified or registered mail if sent to the respective address of each party as set forth at the beginning of this Agreement.

18. Attorney’s Fees.

In the event that any lawsuit is filed in relation to this Agreement, the unsuccessful party in the action shall pay to the successful party, in addition to all the sums that either party may be called on to pay, a reasonable sum for the successful party's attorney fees.

19. Mandatory Arbitration.

Any dispute under this Agreement shall be required to be resolved by binding arbitration of the parties hereto. If the parties cannot agree on an arbitrator, each party shall select one arbitrator and both arbitrators shall then select a third. The third arbitrator so selected shall arbitrate said dispute. The arbitration shall be governed by the rules of the American Arbitration Association then in force and effect.

20. Entire Agreement.

This Agreement shall constitute the entire agreement between the parties and any prior understanding or representation of any kind preceding the date of this Agreement shall not be binding upon either party except to the extent incorporated in this Agreement.

21. Modification of Agreement.

Any modification of this Agreement or additional obligation assumed by either party in connection with this Agreement shall be binding only if placed in writing and signed by each party or an authorized representative of each party.

22. Assignment of Rights.

The rights of each party under this Agreement are personal to that party and may not be assigned or transferred to any other person, firm, corporation, or other entity without the prior, express, and written consent of the other party.

23. Counterparts.

This Agreement may be executed in any number of counterparts, each of which shall be deemed to be an original, but all of which together shall constitute but one and the same instrument.

WITNESS our signatures as of the day and date first above stated.

(Signature of Buyer)

(Signature of Broker)

_____________________________

(Printed name)

_____________________________

(Printed name)

Enter text✕

What the Exclusive Buyer Agency Agreement Is and When It Applies

An Exclusive Buyer Agency Agreement is a written contract between a buyer and a licensed real estate broker establishing the broker as the buyer's sole representative for a stated period. The agreement describes the broker's duties, the buyer's obligations, the scope of the search, compensation or commission arrangements, and any geographic or property-type limits. It creates an agency relationship that can affect disclosures, conflicts of interest, and how offers are submitted. Use a written exclusive agreement to clarify expectations and to protect commission and fiduciary rights during the purchase process.

Why a Written Exclusive Buyer Agency Agreement Matters

A written Exclusive Buyer Agency Agreement clarifies duties, prevents competing claims by other brokers, and documents compensation terms. It creates an enforceable record of the relationship and reduces ambiguity at offer time.

Why a Written Exclusive Buyer Agency Agreement Matters

Who Typically Uses an Exclusive Buyer Agency Agreement

The agreement is most commonly used by buyers working with agents on home purchases, brokerages protecting commission rights, and lenders performing transaction checks.

  • Buyers seeking dedicated representation and exclusive negotiation by a single broker.
  • Independent brokers securing commission protections and defined scope of service.
  • Real estate brokerages documenting internal referral or co-broker arrangements.

Use the agreement whenever the buyer and broker want a defined, exclusive relationship covering search, negotiation, and compensation during a specified term.

Core Elements to Include in a Professional Agreement

A complete Exclusive Buyer Agency Agreement sets clear expectations and reduces later disputes by covering purpose, term, compensation, scope, duties, and termination terms.

Parties

Full legal names of buyer(s) and broker or brokerage firm, plus broker license number and office address.

Term

Exact start and end date or termination condition for the exclusive period and any automatic renewal provisions.

Scope

Geographic boundaries, property types, price range, and services the broker will provide during the representation.

Compensation

Dollar amount or percentage, payer (buyer or cooperating broker), timing of payment, and how commission disputes are handled.

Broker Duties

Fiduciary duties, disclosure obligations, due diligence tasks, and any limits on dual agency or referrals.

Termination

Conditions for early termination, notice requirements, and post-termination obligations such as confidentiality.

Required Information and Fields at a Glance

Buyer Name: Full legal name
Broker Details: Firm name and license
Effective Date: MM/DD/YYYY
Term Length: Number of days
Compensation: Rate or amount
Signatures: Signed and dated

Step-by-Step: How to Complete an Exclusive Buyer Agency Agreement

Complete the form in a logical sequence, verify identity, and confirm all parties receive a copy once signed.

  • 01
    Prepare: Gather IDs, license numbers, and commission terms.
  • 02
    Fill Parties: Enter buyer and broker full legal names.
  • 03
    Specify Terms: Add effective date, term, and scope details.
  • 04
    Sign: Both parties sign and date; retain executed copies.

How to Configure the Agreement for Online Completion

When digitizing, set up required fields, signer order, authentication, and notifications to match your brokerage workflow.

Field Configuration
Required Fields Mark name, date, and signature fields as required
Signer Order Assign broker then buyer or simultaneous signing
Authentication Use email or SMS codes; consider stronger ID for high-value deals
Notifications Enable email copies to all parties after signing

Where to Send and Store the Signed Agreement

After execution, route copies to all parties and retain an archived file for the transaction record and compliance.

  • Buyer Copy: Deliver signed PDF to buyer email
  • Broker File: Store executed agreement in broker's transaction file
  • Title Company: Provide copy to title/escrow when requested
  • Internal CRM: Upload to brokerage CRM or document management

Digital Signing and eSubmission Considerations

Choose an eSignature workflow that supports required authentication, an audit trail, and secure document storage.

  • Authentication Options: Email, SMS, or ID proofing
  • Audit Trail: Timestamps and IP recorded
  • File Formats: PDF or DOCX recommended

Ensure the chosen platform complies with ESIGN and UETA, retains a reproducible record, and matches any industry-specific needs such as HIPAA BAA where applicable.

Typical Timelines and Deadlines to Track

Track timing for the agreement term, contingencies, and closing-related deadlines to protect rights and trigger commission provisions.

Effective Date:

Date agreement begins and starts the exclusivity period.

Exclusive Term Expiration:

Date when buyer may engage other brokers without breach.

Contingency Deadlines:

Inspection, financing, and appraisal deadlines stated in contract.

Earnest Money Timing:

When buyer must deliver earnest money per purchase contract.

Closing Date:

Target closing date used to schedule final tasks.

Common Mistakes and Consequences to Avoid

Missing Signatures: May render agreement unenforceable
Unclear Compensation: Leads to commission disputes
Incorrect Dates: Can extend or shorten exclusivity unintentionally
Incomplete Party Info: Causes identity or title issues
No Audit Trail: Challenges proof of electronic consent
Improper Disclosure: Regulatory penalties or rescission risk

Comparing eSignature Vendors for Completing This Agreement

Basic capability and pricing comparisons can help choose an eSignature provider that supports audit trails, authentication, and document retention without exceeding budget.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day trial Varies by vendor Varies by vendor Varies by vendor Varies by vendor
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No cap 100 envelopes/user/year Varies Varies Varies

Real-World Examples of Online Execution

These representative customer experiences show how brokerages and agents use online signing to streamline transactions while maintaining compliance.

Martin Properties

Tim Martin found digital execution essential for closing transactions quickly

  • He noted online signing works on mobile and offline as needed
  • He reported processing and executing documents online with consistent compliance and timely returns from clients, improving operational speed without in-person meetings.

Optica Ventures

Brian Fitzgibbons praised a simple interface for team use

  • Ease-of-use translated to client adoption
  • The straightforward signing experience reduced friction for customers and internal users, allowing faster completion of buyer-broker agreements and transactional paperwork.

Practical Tips for Accurate and Efficient Completion

Follow these best practices to reduce errors, protect commission rights, and ensure the agreement is enforceable.

Use Clear Dates and Duration
Specify an explicit effective date and a finite term to avoid ambiguity over when the exclusive relationship begins and ends.
Spell Out Compensation Precisely
State the commission percentage or flat fee, define triggering events for payment, and specify who pays if multiple brokers are involved.
Preserve an Audit Trail
When using electronic signing, ensure timestamps, IP addresses, and signer authentication records are retained to support enforceability.
Keep Copies Accessible
Distribute executed copies to all parties and store a copy in the brokerage transaction file and CRM for the required retention period.

Frequently Asked Questions and Answers

Answers address common legal, procedural, and eSignature questions that arise when preparing or executing an Exclusive Buyer Agency Agreement.


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