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Flooring Contract

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FLOORING CONTRACT

THIS FLOORING CONTRACT (“Contract”), effective as of the date of the last party to sign below, is between , having an address at ("Contractor") and , having an address at ("Owner").

For valuable consideration the parties hereby agree as follows:

1. SCOPE OF WORK: Contractor shall provide all labor and materials, and perform all work necessary for the completion of the residence, structure, or improvements as described in the drawings and specifications signed by both Owner and Contractor (“Project”) and more particularly described as

Such drawings and specifications are hereby made a part of this Contract. Drawings and specifications shall contain a scale drawing showing the shape, size, and dimensions of the construction and equipment together with a description of the work to be done, materials to be used, and the equipment to be used or installed.

ROOM MFR. PATTERN COLOR SIZE SQ. YDS./FT. PRICE YD./FT. AMOUNT
MOLDING:
PADDING:
ADHESIVE:

2. WORK SITE: The Project shall be constructed on the property of Owner located at and more particularly described as (hereafter "the Work Site"). Owner hereby authorizes Contractor to commence and complete the usual and customary excavation and grading on the Work Site as may be required in the judgment of the Contractor to complete the Project. Unless called for in the drawings or specifications, no landscaping, finish grading, filling or excavation is to be performed at the Work Site by the Contractor.

3. TIME OF COMPLETION: Contractor shall commence the work to be performed under this Contract on or before and shall substantially complete the work on or before . Contractor shall not be liable for any delay due to circumstances beyond its control including strikes, casualty, acts of God, illness, injury, or general unavailability of materials.

4. PERMITS: Contractor shall apply for and obtain such permits and regulatory approvals as may be required by the local municipal/county government, the cost thereof shall be included as part of the Project price.

5. SOIL CONDITIONS: Contractor shall have no responsibility for the condition of the soils at the Work Site. Any excavation, filling or other work required by the Owner other than the usual and customary excavation and grading shall be agreed to in a Change Order for an amount in addition to the Contract Price. Contractor shall not be responsible for any damages suffered by Owner as a result of the soil conditions at the Work Site.

6. INSURANCE: Contractor shall maintain general liability, workers compensation and builder's risk insurance.

7. SURVEY AND TITLE: If the Project is near the Owner’s property boundary, Owner will point out property lines to the Contractor. If the Owner or Contractor has any doubt about the location of the property lines, Owner shall provide Contractor with boundary stakes through a licensed surveyor. In addition, Owner shall provide Contractor documentation that Owner has title to the Work Site and shall provide Contractor copies of any covenants, conditions, or restrictions that affect the Work Site.

8. CHANGES TO SCOPE OF WORK: Owner may make changes to the scope of the work, including changes to the drawings and specifications, from time to time during the construction of the Project. However, any such change or modification shall only be made by written "Change Order" signed by both parties. Such Change Orders shall become part of this Contract. Owner agrees to pay any increase in the cost of the Project as a result of a Change Order. In the event the cost of a Change Order is not known at the time a Change Order is executed, the Contractor shall estimate the cost thereof and Owner shall pay the actual cost whether or not it is in excess of the estimated cost.

9. CONTRACT PRICE:

{COST PLUS}

Owner agrees to pay Contractor the actual cost to Contractor of materials plus the sum of $ for performing the services set forth in the scope of the work. Contractor shall be paid as follows:

OR

{FIXED FEE}

Owner agrees to pay Contractor the sum of $ for performing the services set forth in the scope of the work. Contractor shall be paid as follows:

DEPOSIT AND PROGRESS PAYMENTS (optional)

Owner will make an advance deposit in the amount of $ , to be paid by (date). The amount of will be paid as a progress payment when (stage of construction at which the contractor will be entitled to collect progress payments during the course of construction under the contract).

Contractor shall furnish Owner appropriate releases or waivers of lien for all work performed or materials provided at the time the next periodic payment shall be due.

10. LATE PAYMENT/DEFAULT: A failure to make payment for a period in excess of ten (10) days from the due date shall be deemed a material breach of this Contract. If payment is not made when due, Contractor may suspend work on the job until such time as all payments due have been made without breach of the Contract pending payment or resolution of any dispute. Owner agrees to pay a late charge of 1% of all payments that are more than ten (10) days late plus interest at the rate of 1% per month.

11. DESTRUCTION AND DAMAGE: If the Project is destroyed or damaged for any reason, except where such destruction or damage was caused by the sole negligence of the Contractor or its subcontractors, Owner shall pay Contractor for any additional work done by Contractor in rebuilding or restoring the Project to its condition prior to such destruction or damage. If the estimated cost of replacing work already accomplished by Contractor exceeds 20 percent of the Contract price, either the Contractor or Owner may terminate this Contract. Upon termination by either party, Contractor shall be excused from further performance under this Contract and Owner shall pay Contractor a percentage of the Contract price in proportion to the amount of work accomplished prior to the destruction or damage.

12. ASSIGNMENT: Neither party may assign this Contract, or payments due under the Contract, without the other party’s written consent. Any such assignment shall be void and of no effect.

13. INTERPRETATION:

(a) Interpretation of Documents. The Contract, drawings, and specifications are intended to supplement one another. In the event of a conflict, the specifications shall control the drawings, and the Contract shall control both. If work is displayed on the drawings but not called for in the specifications, or if the work is called for in the specifications but not displayed on the drawings, Contractor shall be required to perform the work as though it were called for and displayed in both documents.

(b) Entire Agreement. This Contract constitutes the entire agreement of the parties. No other agreements, oral or written, pertaining to the work to be performed under this Contract exists between the parties. This Contract may only be modified only by a written agreement signed by both parties.

(c) Governing Law. This Contract shall be interpreted and governed in accordance with the laws of the State of Hawaii.

14. ATTORNEYS’ FEES AND COSTS: If any party to this Contract brings a cause of action against the other party arising from or relating to this Contract, the prevailing party in such proceeding shall be entitled to recover reasonable attorney fees and court costs.

15. PERFORMANCE:

(a) Contractor may, at its discretion, engage licensed subcontractors to perform work pursuant this Contract provided Contractor shall remain fully responsible for the proper completion of the Project.

(b) All work shall be completed in a workman-like manner and in compliance with all building codes and applicable laws. To the extent required by law, all work shall be performed by individuals duly licensed and authorized by law to perform said work.

(c) Contractor agrees to remove all debris and leave the premises in broom clean condition.

16. WARRANTY: Contractor's warranty shall be limited to defects in workmanship within the scope of work performed by Contractor and which arise and become known within one (1) year from the date hereof. All said defects arising after one (1) year and defects in material are not warranted by Contractor. Contractor hereby assigns to Owner all warranties on materials as provided by the manufacturer of such materials.

17. BONDING: Pursuant to Hawaii Revised Statutes Section 444-25.5, a homeowner has the right to demand bonding on the project. A bond would guarantees to the bank and owner that: All suppliers and contractors on the job will be paid to insure no property liens related to the project will be placed; the project will be completed according to plans and specifications of the project (performance bond).

18. SUBCONTRACTORS: The approximate percentage of work to be subcontracted and the names and license numbers of all subcontractors, if any; is as follows:

Name and Address Work Percentage
AGREED:

CONTRACTOR:

Signature

Print Name & Title

Date

License Number

Name and Address of License Holder

OWNER:

(CHECKS SHOULD BE MADE OUT TO A CONTRACTOR, NOT TO A SALES REPRESENTATIVE)

Signature

Print Name

Date

For door-to-door solicitation sales:

YOU, THE BUYER, MAY CANCEL THIS TRANSACTION AT ANY TIME PRIOR TO MIDNIGHT OF THE THIRD BUSINESS DAY AFTER THE DATE OF THIS TRANSACTION. SEE THE ATTACHED NOTICE OF CANCELLATION FORM FOR AN EXPLANATION OF THIS RIGHT.

NOTICE OF CANCELLATION

(date of transaction)

(date)

YOU MAY CANCEL THIS TRANSACTION, WITHOUT ANY PENALTY OR OBLIGATION, WITHIN THREE BUSINESS DAYS FROM THE ABOVE DATE.

IF YOU CANCEL, ANY PROPERTY TRADED IN, ANY PAYMENT MADE BY YOU UNDER THE CONTRACT OR SALE, AND ANY NEGOTIABLE INSTRUMENT EXECUTED BY YOU WILL BE RETURNED WITHIN TEN BUSINESS DAYS FOLLOWING RECEIPT BY THE SELLER OF YOUR CANCELLATION NOTICE, AND ANY SECURITY INTEREST ARISING OUT OF THE TRANSACTION WILL BE CANCELLED.

IF YOU CANCEL YOU MUST MAKE AVAILABLE TO THE SELLER AT YOUR RESIDENCE, IN SUBSTANTIALLY AS GOOD CONDITION AS WHEN RECEIVED ANY GOODS DELIVERED TO YOU UNDER THIS CONTRACT OR SALE; OR YOU MAY, IF YOU WISH, COMPLY WITH THE INSTRUCTIONS OF THE SELLER REGARDING THE RETURN SHIPMENT OF THE GOODS AT THE SELLER'S EXPENSE AND RISK.

IF YOU DO MAKE THE GOODS AVAILABLE TO THE SELLER AND THE SELLER DOES NOT PICK THEM UP WITHIN TWENTY DAYS OF THE DATE OF YOUR NOTICE OF CANCELLATION, YOU MAY RETAIN OR DISPOSE OF THE GOODS WITHOUT ANY FURTHER OBLIGATION IF YOU FAIL TO MAKE THE GOODS AVAILABLE TO THE SELLER, OR IF YOU AGREE TO RETURN THE GOODS TO THE SELLER AND FAIL TO DO SO, THEN YOU REMAIN LIABLE FOR PERFORMANCE OF ALL OBLIGATIONS UNDER THE CONTRACT.

TO CANCEL THIS TRANSACTION, MAIL OR DELIVER A SIGNED AND DATED COPY OF THIS CANCELLATION NOTICE OR ANY OTHER WRITTEN NOTICE, OR SEND A TELEGRAM TO

, AT NOT LATER THAN MIDNIGHT OF

I HEREBY CANCEL THIS TRANSACTION.

Date

Buyer's signature

Enter text✕

What a Flooring Contract Is and Why It Matters

A Flooring Contract is a written agreement between a property owner and a flooring contractor that defines the scope of work, materials, timeline, price, payment schedule, and warranty or return policy. It documents responsibilities for site preparation, removal or disposal of existing flooring, material specifications, installation methods, and final inspection criteria. The contract clarifies change-order procedures, dispute resolution, and any permits or licensing requirements. Properly completed, signed, and retained, a Flooring Contract helps reduce disputes and provides the primary evidence of the parties’ obligations.

Key Reasons to Use a Written Flooring Contract

A clear Flooring Contract protects both parties by setting expectations for materials, timing, payments, and remedies. It reduces misunderstandings that lead to claims, supports lien waivers or payment disputes, and documents approvals needed for change orders or warranty claims.

Key Reasons to Use a Written Flooring Contract

Who Typically Prepares and Signs a Flooring Contract

The Flooring Contract is used by tradespeople and property stakeholders who need a clear, enforceable record of installation work and payment terms.

  • Independent flooring contractors and small contractors who perform installations and manage materials and labor.
  • Homeowners and property managers who commission installation, replacement, or repair work on residential or commercial properties.
  • General contractors and subcontractors who need subcontractor scope, schedule alignment, and lien waiver management.

Use the contract whenever work is planned—before ordering materials or scheduling installation—to limit disputes and to create a defensible record of agreed terms.

Who Signs and Why

Flooring Contractor

The licensed or registered contractor accepts the scope, warranty, and payment terms; signing confirms responsibility for workmanship, materials, permits, and timelines and creates enforceable obligations under contract law.

Property Owner

The homeowner or property manager authorizes work, agrees to payment milestones, and accepts warranty limitations and inspection requirements; the owner’s signature triggers contractor obligations and payment milestones.

Essential Clauses to Include in a Flooring Contract

Include specific, actionable clauses to reduce ambiguity and support enforcement if disputes arise.

Scope of Work

Describe tasks precisely (demolition, substrate prep, installation method), list exclusions, and reference any attached drawings or scope exhibits.

Materials & Specs

Identify brand, model, grade, color, quantity, and acceptable substitutes; note allowances for waste or overage percentages.

Payment Terms

State total price, deposit, milestone payments, retainage, accepted payment methods, and consequences for late payment or chargebacks.

Schedule & Milestones

Provide start date, estimated completion, working hours, weather contingencies, and inspection or punch-list steps tied to payments.

Change Orders

Require written change orders for scope or price changes and list approval process, pricing method, and effect on schedule.

Warranty & Liability

Specify warranty length, coverage limits, remedies for defects, disclaimers, and insurance requirements for contractor and subcontractors.

Security and Compliance Details for Electronic Contracts

Encryption: TLS 1.2/1.3 in transit; AES-256 at rest
Audit Trail: Tamper-evident logs with timestamps and IP addresses
Identity Options: Email, SMS code, or advanced authentication
Regulatory Compliance: ESIGN and UETA recognized for enforceability
Industry Certifications: SOC 2 Type II, ISO 27001, PCI DSS
Healthcare Controls: HIPAA supported with a Business Associate Agreement

Step-by-Step: Completing a Flooring Contract

Follow these steps to produce a clear, signed, and retained Flooring Contract.

  • 01
    Gather details: Collect owner info, property address, and contractor license details.
  • 02
    Define scope: Write measurable tasks, materials, tolerances, and exclusions.
  • 03
    Set payments: Specify deposit, milestones, and accepted payment methods.
  • 04
    Sign and store: Obtain signatures and save a dated copy for records.

How Electronic Execution and Submission Typically Works

Digital workflows follow a predictable path from document creation to final storage; each step preserves evidence for enforceability.

  • Prepare document: Upload contract and add fields for names, dates, signatures.
  • Assign signers: Enter signer emails and specify signing order if needed.
  • Authenticate signer: Use email link or additional verification like SMS code.
  • Complete and archive: Capture audit trail, generate signed PDF, and export for retention.

Typical Digital Workflow Settings for a Flooring Contract

Configure workflow settings to match your operational and compliance needs before sending the contract for signature.

Field Configuration
Authentication Email link; optional SMS code for higher assurance
Signer Order Sequential or parallel signing depending on approvals
Reminders Automated reminders at custom intervals
Attachments Attach permits, insurance, material specs

Technical Considerations for Electronic Contracts

Ensure the platform you use supports required file formats, signer authentication, and retention policies before execution.

  • File formats: PDF and DOCX widely supported for contracts
  • Integrations: Integrates with Salesforce, NetSuite, Google Workspace
  • Authentication: Options include email, SMS, and advanced methods

Verify that your chosen vendor meets any industry-specific requirements you have (insurance verification, audit trails, or HIPAA BAA) and that exported signed copies are stored in a secure, access-controlled repository.

Common Time Elements and Deadlines in a Flooring Contract

Detailing key dates reduces schedule disputes and ties payments to verifiable milestones.

Effective date:

The date obligations begin—use MM/DD/YYYY format

Start of work:

Specific calendar date or milestone after permits and deposit

Completion deadline:

Final completion or phased milestone dates

Payment milestones:

Due dates tied to progress or inspection sign-offs

Warranty period:

Begin on completion date and state length clearly

Key Project Milestones from Contract to Closeout

A sequential view of major milestones clarifies expectations and links payments to verifiable events.

01

Estimate Approved

Owner approves written estimate and signs contract.

02

Deposit Received

Contractor receives deposit and schedules material orders.

03

Installation Completion

Contractor completes installation and requests inspection.

04

Final Payment

Owner pays final balance after punch-list resolution.

Common Mistakes When Preparing a Flooring Contract

  • Vague scope descriptions that omit substrate preparation, leading to scope disputes and extra charges.
  • Unspecified material specifications or allowances that allow substitutions without owner approval.
  • No written change-order process; verbal changes cause conflicting invoices and payment disagreement.
  • Missing contractor license or insurance details that complicate claims and indemnity enforcement.

Risks and Contractual Consequences to Watch For

Mechanic’s lien risk: Failure to document payments or waivers risks lien filings by unpaid subcontractors
Delay claims: Unclear schedule or force majeure language can lead to disputes over completion dates
Payment disputes: Undefined milestones or retainage triggers chargebacks or litigation
Unlicensed work: Performing work without required license can result in fines and contract invalidation
Warranty disputes: Ambiguous warranty scope creates disagreements on defect responsibility
Signature validity: Improper e-sign consent or missing audit trail may undermine enforceability

Practical Flooring Contract Examples

Two common use cases illustrate how contracts reduce friction and document responsibilities.

Residential Installation

A homeowner contracts a local installer for hardwood plank replacement.

  • The contract lists species, grade, and finish.
  • The agreement ties a 30% deposit to ordering, progress payment to subfloor approval, and a 1-year workmanship warranty; the audit trail and signed change-orders avoid post-installation disputes.

Commercial Tenant Fit-Out

A tenant hires a flooring subcontractor for retail space renovation.

  • The contractor must meet building standards and provide liability insurance.
  • The subcontract sets a completion milestone tied to lease commencement, requires certificate of insurance, and obligates contractor to coordinate with general contractor to prevent schedule conflicts.

eSignature Vendor Pricing Snapshot for Contract Workflows

Compare typical starting prices and feature availability for signature solutions; signNow is listed first per format conventions.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by plan Varies by plan Varies by plan Varies by plan
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No envelope cap 100 envelopes/user/year Varies by plan Varies by plan Varies by plan

FAQs: Common Questions About Flooring Contracts and Electronic Signing

Answers to frequent concerns about enforceability, notarization, revisions, and storage for Flooring Contracts.


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