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Ohio Boarding Stable Agreement

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Cottonwood Equestrian Publications - PDF Form Collection

BILL OF SALE WITHOUT WARRANTIES

WITNESS THIS AGREEMENT this day of , 20, by and between , hereinafter referred to as "Seller" and , hereinafter referred to as "Buyer."

For and in consideration of the sum of $, Seller agrees to sell and Buyer agrees to buy , a horse, free and clear of all encumbrances.

BUYER UNDERSTANDS THERE ARE NO WARRANTIES EXPRESSED OR IMPLIED, INCLUDING IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE, WITH REGARD TO SAID ANIMAL AS ABOVE-DESCRIBED AND THAT SAID ANIMAL IS BEING SOLD IN AN “AS-IS” OR “WITH-ALL-FAULTS” CONDITION. BUYER UNDERSTANDS AND ACKNOWLEDGES THAT BUYER HAS THE RIGHT TO HAVE A PRE-PURCHASE EXAMINATION PERFORMED BY THE VETERINARIAN OF HIS OR HER CHOICE AT HIS OR HER EXPENSE PRIOR TO EXECUTION OF THIS AGREEMENT.

The parties acknowledge that all dealing between them with regard to representations, conditions of sale and terms of payment are hereby merged with the terms of this agreement. The purchase price as above-stated is due under the following conditions:

Seller:

Buyer:


BOARDING STABLE AGREEMENT

WITNESS THIS AGREEMENT this by and between , hereinafter referred to as "Stable," and the individual or individuals undersigned, hereinafter referred to as "Owner."

1. Fees, Term, and Location. Owner acknowledges and accepts those terms set forth in the rate schedule applicable on the date above as issued by Stable, whether said rates be daily, weekly, or monthly.

Security deposit: $. Initial charge: $ per .

2. Description of Horse(s) to be Boarded.

3. Feed, Facilities, and Services.

4. Risk of Loss and Standard of Care.

5. Hold Harmless.

6. Emergency Care.

7. Limitation of Actions.

8. Shoeing and Worming.

9. Ownership-Coggins Test.

10. Changes or Termination of This Agreement.

11. Rules and Regulations.

12. Right of Lien.

13. Property in Storage on Stable's Premises.

Vehicle storage cost: $ per day.

14. Inherent Risks and Assumption of Risk.

Owner:

Parent/Guardian (if minor):


OWNER'S INFORMATION SHEET

Submitted To:

Owner's Name: Phone No. (h): (w):

Address: City: State: Zip:

Horse's Name and Number:

Foaled: Color: Markings:

Anticipated arrival date: Foal at Side?

Sire of Foal: Date/last foaling:

Does Horse have any dangerous propensities?

Stallion to which mare shall be bred:

Medical History of Horse:

Tetanus Toxoid Date: VEE:

Encephalomyelitis (sleeping sickness), Eastern & Western Strains:

Date of last worming: Coggins Test:

Feeding Program:

Hay type: Amount:

Grain type(s): Amount:

Pellets: Amount:

Known allergies to feeds:

Special Care Requirements:

Habits:

Emergency contact if owner cannot be reached:

Name: Phone Number:

Address:

Is Horse insured?

Insurance Carrier: Policy #:

Carrier's Address:

Insurance contact for emergencies and phone number:

Veterinary emergency contact:

Name: Phone Number:

This Horse is/is not considered a surgical candidate in the event of colic or serious illness.

IS IS NOT

Owner's Initials:


AUTHORIZATION TO OBTAIN MEDICAL TREATMENT FOR MINOR CHILD

WITNESS THIS AGREEMENT AND AUTHORIZATION by and between FARM NAME, hereinafter referred to as "Management," and , hereinafter referred to as "Parent."

Management is hereby authorized to obtain any and all medical treatment Management deems reasonably necessary for my minor child and/or children.

Parent or guardian agrees to bear any cost connected therewith and shall pay promptly upon billing by the health care provider. Management shall incur no financial liability for medical treatment obtained pursuant to this authorization.

Name(s) of child(ren):

Social Security No.:

Health Insurance Carrier:

Plan or Identification No.:

Primary Healthcare Provider:

Signature of Parent or Guardian

Notary Public


LESSON, HORSE RENTAL, AND ARENA USE RELEASE

WITNESS THIS RELEASE dated this by and between , hereinafter referred to as Management, and , hereinafter referred to as User, and, if User is a minor, User's parent or guardian, .

1. Inherent Risks and Assumption of Risk.

2. User agrees to assume any and all risks involved in or arising out of User's use of any equipment or livestock pertaining to the rental of horses or taking of riding lessons.

3. User agrees to hold harmless, indemnify and defend Management against any and all claims.

4. In the event User is using User's own horse, or a horse(s) not owned by Management, User warrants said horse(s) shall be free from infection, contagious or transmittable diseases.

5. Any action brought under this agreement shall be brought within one (1) year of the incident or accident giving rise to said claim.

6. User agrees to waive the protection of any applicable statutes in this jurisdiction.

Management

User

Parent or Guardian if User is a Minor


STALLION SERVICE CONTRACT

WITNESS THIS AGREEMENT this between and .

Mare name: Registry: Registration No.:

Stallion:

Booking fee: $. Stallion service fee: $.

Mare care and board:

Dry field mares: $ per day; Wet field mares: $ per day; Wet barn mares: $ per day; Dry barn mares: $ per day.

Foaling on premises fee: $

Live foal contract terms and veterinary requirements:

Farm name:

Mare owner:


TRAINER’S FACILITY USE AGREEMENT

WITNESS THIS AGREEMENT this by and between and .

Trainer shall be entitled to the use of Stable's facilities for a total of percent from all revenues derived from Trainer's endeavors on Stable's property.

Trainer agrees to provide a Certificate of Insurance.

Trainer further agrees to obtain executed releases from clients and hold Stable harmless.

Trainer expressly releases Stable from any and all claims for personal injury or property damage.

Trainer:

Stable or Stable's representative:


TRAINING CONTRACT

WITNESS THIS AGREEMENT this by and between and .

Horse accepted for training: Registration No.:

Training fee: $ per month or $ per day.

Board alone: $ per month or $ per day.

Minimum term: months.

Showing of Horse:

Transportation rate: cents per mile, plus $ per show.

Minimum charge per show: $

Owner receives % of all money earnings.

Owner:

Trainer:

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What the Ohio Boarding Stable Agreement Covers

An Ohio Boarding Stable Agreement is a written contract between a stable owner or operator and a horse owner that sets out boarding services, fees, care responsibilities, liability allocation, vaccination and health requirements, termination terms, and access rights. The agreement documents payment schedules, defaults, and dispute resolution preferences and can include exhibits for feeding instructions, veterinary authorization, and facility rules. Properly completed, the contract creates enforceable obligations under Ohio law and clarifies expectations to reduce conflicts over horse care, costs, and property use.

Why a Clear, Written Agreement Matters

A written Ohio Boarding Stable Agreement reduces ambiguity about services, fees, and liability and preserves evidence if disputes arise. It helps protect the stable operator and the horse owner by recording consent, obligations, and specific care instructions in a single signed document.

Why a Clear, Written Agreement Matters

Who Typically Uses an Ohio Boarding Stable Agreement

Stable operators, equine facility managers, horse owners, and boarding managers use this agreement to standardize services and manage risk.

  • Independent boarding facilities and livery barns administering day-to-day care and invoicing for board, feed, and services.
  • Horse owners placing animals on consignment or long-term board who require clear health and liability terms.
  • Trainers and lessees who need defined access, hauling, and training coverage in writing.

A well-drafted form supports consistent operations and reduces administrative disputes across owner and operator relationships.

Key Clauses to Include in a Professional Agreement

Include clauses that clearly allocate responsibilities, set fees, and provide procedures for emergencies and termination to make the agreement operational and enforceable.

Parties

Identify each party by full legal name, business name if applicable, mailing address, and contact details so notices and invoicing are unambiguous.

Services

Describe boarding level (stall, pasture, or turnout), feeding schedule, blanketing, turnout frequency, and additional services like training or farrier visits.

Fees

State recurring board amounts, payment due dates, accepted payment methods, late fees, and procedures for unpaid balances or liens.

Health Requirements

Specify required vaccinations, Coggins testing, veterinary authorization for treatment, and rules for contagious disease isolation.

Liability

Allocate risk with waiver language, limits on liability, indemnity clauses, and insurance obligations for both parties.

Termination

Set notice periods, grounds for immediate removal, abandoned-animal procedures, and disposition of property or unpaid board.

Step-by-Step: Filling and Finalizing the Agreement

Follow these steps to complete, sign, and preserve the agreement so it is effective and readily enforceable.

  • 01
    Prepare Document: Customize fields with local terms and fees.
  • 02
    Confirm Health Info: Attach vaccination and Coggins documentation.
  • 03
    Review Liability: Ensure indemnity and insurance clauses match intent.
  • 04
    Execute Signatures: Obtain all signatures and dates from both parties.

How to Set Up the Agreement for Online Completion

Configure an online workflow so parties can sign securely, track changes, and retain an audit trail for the completed contract.

Field Configuration
Signature Required for owner and operator; include date field.
Attachments Allow upload of Coggins, vaccine records, and POA forms.
Notifications Email confirmation to all parties after signing.
Audit Trail Capture IP, timestamp, and signer actions.

Digital Delivery and Storage Considerations

Select a platform that supports secure signatures, document storage, and audit trails for legal reproducibility.

  • File Formats: PDF and DOCX supported
  • Integrations: Cloud storage and accounting
  • Authentication: Email, SMS, or stronger

Keep signed copies in encrypted storage and retain an accessible audit trail for dispute resolution and recordkeeping.

Key Dates and Timing to Track

Track effective dates, payment cycles, notice windows, and health document expiration to avoid breaches or liability.

Effective Date Entry:

Agreement starts on the Effective Date entered by the parties.

Billing Cycle:

Specify whether board is billed monthly or weekly and due dates.

Vaccination Renewal:

Require updated vaccine/Coggins records before expiry to maintain boarding eligibility.

Termination Notice:

Include a notice period (commonly 30 days) for voluntary termination.

Immediate Removal:

Define grounds for immediate removal for health or safety reasons.

Common Mistakes to Avoid

  • Leaving payment terms vague such as 'pay as agreed' which creates collection challenges and enforcement ambiguity.
  • Failing to attach current vaccination and Coggins test proofs that can delay acceptance or justify removal.
  • Using overly broad liability waivers that may conflict with state consumer protection rules or public policy.
  • Not specifying abandonment procedures or timelines for unclaimed animals, exposing the operator to regulatory risk.

Penalties, Liability, and Practical Risks

Unpaid Board: May allow lien or repossession actions depending on state law
Breach Claims: Contractual damages or cost of care recovery
Negligence Exposure: Tort liability if care standards are not met
Regulatory Fines: Local ordinance violations can incur fines
Health Outbreaks: Higher costs and potential quarantines
Document Errors: Ambiguities may lead to unenforceable clauses

Where to Send and How to Preserve the Completed Agreement

Decide on a single authoritative copy and consistent distribution steps so all parties have access and the operator can demonstrate compliance.

  • Operator Copy: Maintain an original signed copy in the facility file
  • Owner Copy: Provide a signed copy to the horse owner immediately
  • Accounting: Send invoice and payment records to accounting systems
  • Cloud Archive: Store encrypted PDFs with audit trails in cloud storage

Comparing eSignature Pricing and Core Capabilities

A compliant eSignature solution can streamline execution of boarding agreements; compare starting price, trial availability, bulk send, audit trails, HIPAA support, and envelope caps when evaluating vendors.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by plan Varies by plan Varies by plan Varies by plan
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No envelope cap 100 envelopes/user/year Plan-dependent limits Plan-dependent limits Plan-dependent limits

Frequently Asked Questions About Using the Agreement

Answers to common questions about enforceability, notarization, signature methods, and dispute handling for the Ohio Boarding Stable Agreement.


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