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Policy Loan Request

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Policy Loan Request

FOR THE ASSET ALLOCATION WHOLE LIFE PRODUCT THE WORD “POLICY(S)” REFERS TO CERTIFICATE(S)

Policy Number Insured/Annuitant

The owner requests: Maximum loan available OR $ in cash.

To pay the premium (plus any loan interest) due for this policy or policy number

Please use the space below to provide any further instructions regarding your policy(ies):

The amount of the loan added together with any outstanding policy loan, including accrued interest shall constitute a cumulative policy loan and will bear interest accruing from day to day at the rate stipulated in the loan interest provision of the policy. The cumulative policy loan, with accrued interest thereon, shall be secured by the benefits payable under the policy. The loan shall take effect as of the date fixed by the Company/Corporation and interest on the loan will start from the effective date. Any policy loan will accrue interest daily. Interest is compounded once a year on the policy anniversary. Policy loan interest is due on the dates specified in your policy. Policy loan interest not paid when due will become part of the policy loan and will also accrue interest.

If you are using the funds from this policy to purchase/fund another policy, please consider all aspects of the transaction before making a final decision to ensure that it is in your best interest. The borrowing of these funds may affect the guaranteed and non-guaranteed values, including the face amount and surrender value of the policy from which the funds are being released.

The undersigned warrant(s) that there has been no assignment, pledge, or other transfer of the policy, or any interest in the policy, other than as filed in the Home/Executive Office. The undersigned further warrant(s) that no claims or proceedings have been made, asserted, or commenced against any of the undersigned by the state, provincial, or federal government by reason of bankruptcy, insolvency, or tax deficiencies or arrears of any of the undersigned, except as shown on page 3.

Note: For policyowners of an Asset Preserver policy this policy loan will result in the loss of your Lifetime Money Back Guarantee and the Minimum Benefit Guarantee.

The Company’s/Corporation’s check for the net proceeds of the loan will be sent to the policyowner’s address on record unless otherwise indicated below.

Send my check to the temporary address below:

(Include city, state and zip code)

Change my permanent address as shown below:

(Include city, state and zip code)

RETURN FORM TO:

For Variable Life and Variable Annuity policies:

New York Life, Variable Products Service Center
Madison Square Station, PO Box 922, New York, NY 10159

For all other policies:

If You Live In: AL, CT, DC, DE, FL, GA, IN, KY, MA, ME, MD, MI, MS, NC, NH, NJ, NY, OH, PA, RI, SC, TN, VA, VT or WV, return this form to:
New York Life, Cleveland Service Center
PO Box 6916, Cleveland, OH 44101

If You Live In: AK, AR, AZ, CA, CO, HI, IA, ID, IL, KS, LA, MN, MO, MT, NE, ND, NM, NV, OK, OR, SD, TX, UT, WA, WI, WY, return this form to:
New York Life, Dallas Service Center
PO Box 130539, Dallas, TX 75313-0539

Other: (i.e. foreign address, etc) return form to either location above.

For all policyowners (except for Variable Universal Life and Pinnacle Retail owners; please see directions below.)

Deposit these funds directly to my bank account via Electronic Funds Transfer (EFT). This option is only available to existing Check-O-Matic (C-O-M) account holders.

I understand all funds will be sent to the account number currently set up under C-O-M. If the EFT is not successful for any reason, a check will be mailed to me at the mailing address currently contained in your records. Please be sure to provide your signature and date page 4.

For Variable Universal Life and Pinnacle Retail ONLY:

Deposit these funds directly to my bank account via Electronic Funds Transfer (EFT).

To have the proceeds of your loan sent directly to your bank account, via an Electronic Funds Transfer (EFT), please provide the following information:

Name of Financial Institution and Branch name if any:

Address of Financial Institution:

Routing Number of Financial Institution:

Account Number for Deposit of Payment(s):

Accountholder’s Name:

Please Check One:

If the payment(s) are to be deposited into a Checking Account, please attach a voided check. If the payment(s) are to be deposited into a Savings Account, please provide a deposit slip that confirms the account and routing numbers.

Income Tax Withholding Election

Policyowner’s Taxpayer Identification Number is (For individuals, this is usually your Social Security number and for other entities, it is the employer identification number (EIN))

Are you a citizen of the United States?

I elect to have the following withholding option applied to this payment and any future payments under this policy (please check only one box):

If you elected any of the options above in which taxes will be withheld, you can specify the tax withholding percentage (%) of each withdrawal you would like to have applied to Federal and/or State income tax withholding.

(1) I would like to apply % of the taxable portion to State Withholding.

(2) I would like to apply % of the taxable portion to Federal Withholding.

Policyowner Information and Signature(s):

Phone Number: Home ( ) Best time to call AM/PM

Business ( ) Best time to call AM/PM

If the indicated policy is corporate owned, provide the signature and title of two corporate officers.

Name of Policyowner (Print)

Policyowner Signature

Title of Officer, if applicable

Date

Name of Policyowner (Print)

Policyowner Signature

Title of Officer, if applicable

Date

Owner Tax Certification

Under penalties of perjury, I (as owner named) certify: (1) my social security number or Tax ID number shown on this application is my correct taxpayer identification number, (2) I am not subject to backup withholding because (a) I am exempt from backup withholding; or (b) I have not been notified by the IRS that I am subject to backup withholding as a result of a failure to report all interest or dividend income; or (c) the IRS has notified me that I am no longer subject to backup withholding , (3) I am a U.S. person (includes a U.S. resident alien), and (4) I am exempt from Foreign Account Compliance Act (FATCA) reporting.

Check this box if the IRS has notified you that you are subject to backup withholding.

If I am not a U.S. citizen, U.S. resident alien or other U.S. person, I am submitting the applicable Form W8 with this form to certify my foreign status and, if applicable, claim treaty benefits.

The Internal Revenue Service does not require your consent to any provision of this document other than the certifications required to avoid backup withholding.

Signature of Owner

Date

Important Tax Information

You should consider very carefully which box you check on page 3. You should consult with your personal tax advisor, plan administrator, State income tax authority, or your local IRS office if you have any questions about income tax withholding. IRS publication 505 (Tax Withholding and Estimated Tax) and IRS forms W-9 and W-4P.

Federal Income Tax Withholding

If your policy is a modified endowment contract, your loan may result in a taxable gain reportable to the IRS on Form 1099. Federal income tax may be withheld at a flat 10% rate from the taxable portion of the loan (as determined from our records), unless you elect not to have withholding apply by checking the appropriate box in the Income Tax Withholding Election section on this form. Non-persons such as corporations, companies, trusts, etc. or U.S. citizens living outside the United States cannot elect out of withholding. (Your election as to whether taxes are or are not to be withheld will apply to any other payments from the same policy. You may change your withholding election at any time.) In addition, a 10% IRS penalty may be imposed if you receive the loan prior to age 59½, unless you are disabled or some other exception applies.

Even if you elect not to have Federal income tax withheld, you are liable for payment of such tax on the taxable portion of your payment. There are penalties under the estimated tax payment rules if enough tax has not been paid through either estimated tax payments or withholding. If the taxable portion of a payment when added to the taxable portion of all other payments during the year is less than $200, Federal income tax is not required to be withheld.

State Income Tax Withholding

In addition to the Federal income tax withholding requirements, some states require withholding on policy gains when federal income tax is withheld. As of January 1, 2012, the following states require state income tax withholding when federal income tax withholding is in effect: District of Columbia, Iowa, Kansas, Maryland, Massachusetts, Nebraska, Oklahoma, and Virginia. If you live in Arkansas, California, Delaware, Georgia, Maine, North Carolina, Oregon, or Vermont we are required to withhold state income tax if federal income tax withholding is in effect, unless you elect not to have state income tax withheld. If you live in the District of Columbia, District of Columbia withholding is required for lump sum distributions from qualified contracts. If you live in Michigan, we are required to withhold state income tax from the taxable portion of your payments, unless you provide us with a properly completed Form MI W-4P and you claim an exemption from withholding. Certain exceptions and special rules apply in some states. For more information regarding the withholding requirements applicable in your state, please consult your tax advisor or state tax authority.

If you reside in any of the following states and request state tax withholding, you must also specify the percentage of state tax withholding that you choose to apply to the taxable portion of the withdrawal: Alabama, Colorado, Connecticut, Idaho, Illinois, Indiana, Kentucky, Louisiana, Michigan, Minnesota, Missouri, Montana, New Jersey, New Mexico, New York, North Dakota, Ohio, South Carolina, Utah, West Virginia, and Wisconsin. In these states, if a percentage is not specified, state tax will not be withheld.

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What a Policy Loan Request Is and when it applies

A Policy Loan Request is a formal written instruction submitted by a life insurance policyowner to their insurer asking to borrow against the policy's available cash value. It documents the loan amount, repayment terms, interest rate election, and any effects on death benefit or riders. Insurers use the form to verify ownership, confirm available collateral, calculate loan interest and fees, and to authorize disbursement. The request can trigger tax reporting or policy changes if it leads to partial surrender, reduced coverage, or lapse of the policy.

Why a clear Policy Loan Request matters

A clear Policy Loan Request protects both policyowner and insurer by documenting loan terms, establishing intent to borrow, and creating an audit trail for regulatory compliance. Proper completion reduces processing delays, prevents incorrect disbursements, and clarifies tax and beneficiary effects.

Why a clear Policy Loan Request matters

Who prepares and reviews Policy Loan Requests

Policyholders, authorized agents, and insurance administrators complete the Policy Loan Request to document loan amounts, repayment choices, and signatures required for disbursement.

  • Individual policyowners: confirm available cash value, select loan amount, and sign.
  • Authorized representatives or attorneys-in-fact: attach power of attorney and proof of authority.
  • Insurance company representatives: verify ownership, compute interest, prepare disbursement instructions.

When multiple signers or guardians are involved, include attachments proving authority to avoid processing delays or rejection.

Step-by-step: Completing a Policy Loan Request

Follow these steps to complete and submit a Policy Loan Request accurately to minimize processing time.

  • 01
    Step 1: Review policy summary and available cash value.
  • 02
    Step 2: Enter loan amount, interest option, and repayment instructions.
  • 03
    Step 3: Attach identification, power of attorney, and beneficiary updates if needed.
  • 04
    Step 4: Sign, date, and choose eSignature or notarized execution.

How submission and authorization typically flow

Typical routing and authorization steps for submitting a Policy Loan Request to an insurer, online or by mail.

  • Upload: Upload the completed form and attachments to insurer portal or attach to secure email.
  • Verification: Insurer reviews ownership, cash value, and outstanding loans; may request additional ID or POA.
  • Approval: Company calculates interest, fees, and effect on death benefit, then issues loan approval or denial.
  • Disbursement: Funds are paid by check, ACH, or premium offset per policy election and company timelines.

Configuring an online submission workflow

Configure online workflow for eSubmission, signer authentication, reviewer routing, and document retention to match insurer requirements.

Workflow Configuration Field Label Configuration
Signer Authentication Method Selection Options Email link, SMS code, or KBA verification per insurer.
Document Field Mapping And Validation Rules Use required fields, conditional fields, and data validation to prevent errors.
Routing And Approval Order Configuration Set reviewers and sequential or parallel approvals for underwriting and disbursement.
Retention And Audit Trail Settings Enable audit trail, document archiving, and retention duration per insurer policy.

Technical and delivery requirements for eSubmission

Choose distribution channels, authentication strength, and file formats to meet insurer requirements and maintain an audit-ready trail.

  • Accepted Formats: PDF, DOCX, or scanned image.
  • Authentication Options: Email OTP, SMS code, KBA.
  • Integrations: APIs, portals, or insurer-specific uploads.

Key timing considerations and related deadlines

Key submission and processing deadlines associated with Policy Loan Requests and related tax or policy reporting.

Preferred Submission Timing And Window:

Submit when requested; earlier submission speeds processing.

Tax Reporting Deadlines:

Loans may require Form 1099 reporting in specific circumstances.

Interest Billing Cycle:

Interest accrues per policy terms; check monthly or annual schedule.

Notary Availability:

If notarization required, account for travel or RON session scheduling.

Policy Changes Effective Date:

Effective date affects interest and death benefit calculations immediately.

Milestones from submission to funding

Sequential milestones from submission through funding for a typical Policy Loan Request process under most carriers.

01

Submission Received

Company logs request, assigns ID, and begins eligibility check.

02

Underwriting Verification

Confirm policy status, outstanding loans, and collateral availability.

03

Decision Issued

Approval or denial issued with terms, interest rate, and repayment schedule.

04

Funds Disbursed

Funds sent by chosen method; document recorded on policy file.

Essential elements of a professionally prepared request

A professional Policy Loan Request includes clear loan terms, accurate policy identification, signer authority documentation, election of interest method, repayment preferences, and fields for tax or beneficiary impacts.

Loan Terms

Specify principal amount, interest rate type (fixed or variable), compounding frequency, payment schedule, and maturity or repayment deadline. Clear terms prevent later disputes and allow accurate company calculations for interest accrual.

Policy ID

Provide insurer name, policy number, contract type, issue date, and owner details. Exact identifiers ensure the company locates the correct contract and applies loan to the intended policy without administrative errors.

Authority

Attach proof of authority for non-owner signers, such as a durable power of attorney, letters of guardianship, or corporate resolution. Documentation avoids processing delays and protects against unauthorized loans.

Repayment

State repayment method: monthly payment, premium offset, or deferred interest. Indicate automatic payment authorization and bank details if required; clarify whether interest capitalizes.

Tax Impact

Disclose whether the loan may trigger taxable events, partial surrenders, or affect tax basis. Include seller-placed loan implications and note that tax advice is recommended for complex situations.

Notary / eSign

Indicate whether the form will be signed electronically, notarized in-person, or executed via Remote Online Notarization (RON). Attach required notary journals or RON recordings per carrier rules.

Security and compliance considerations for electronic submissions

Encryption: TLS 1.2/1.3 in transit; AES-256 at rest
Audit Trail: Detailed timestamps, IPs, and action logs
HIPAA BAA: Available — BAA required for PHI
21 CFR Part 11: Supports electronic records for FDA-regulated workflows
SOC 2 & ISO: SOC 2 Type II and ISO 27001 certified
Access Controls: SSO, role-based permissions, and MFA options

Common risks and potential penalties

Tax Consequences: Partial surrenders may be taxable.
Policy Lapse Risk: Unpaid interest can cause lapse.
Reduced Death Benefit: Outstanding loan lowers beneficiary payout.
Noncompliance Fees: Carrier may charge processing penalties.
Notary Rejection: Incorrect notarization can void signatures.
Unauthorized Loans: POA misuse risks civil liability.

eSignature pricing and feature comparison relevant to Policy Loan Requests

Compare typical eSignature plan features and starting prices to choose an eSubmission option for Policy Loan Request workflows.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial Yes, 7-day free trial Varies by vendor Varies by vendor Varies by vendor Varies by vendor
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Frequently asked questions about Policy Loan Requests

Answers to common questions about completing, signing, notarizing, and submitting a Policy Loan Request to an insurer.


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