Can this application be signed electronically?

Yes. Electronic signatures are enforceable under the ESIGN Act (15 U.S.C. ch. 96) and UETA where adopted. Confirm the receiving agency accepts e-signatures and meet any authentication or consent requirements.

Does the applicant need a notarized signature?

Not usually required for EMPG applications. If a document specifically asks for notarization, follow the agency instructions and consider Remote Online Notarization where permitted.

What if names or EINs do not match?

Mismatched legal names or EINs can delay awards and payments; correct records before submission and supply supporting documentation to verify entity identity.

How long must records be kept after closeout?

Retain application, financial, and audit records per federal and state rules: IRS 3 years (IRC §6501(a)), HIPAA 6 years (45 CFR §164.530(j)), and additional agency-specific requirements.

Who may sign the application on behalf of an entity?

An authorized official designated by the applicant organization must sign. That person should have authority under local law or internal bylaws to bind the organization.

What happens after submission if information changes?

Notify the awarding agency of material changes immediately. Amendments or budget revisions typically require prior approval and documented justification.

Electronic Signature
Templates
Project Management
Texas Emergency Management Performance Grant Application

Texas Emergency Management Performance Grant Application

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

Overview of the Texas Emergency Management Performance Grant Application

The Texas Emergency Management Performance Grant Application is the formal submission used by Texas jurisdictions and eligible organizations to request federal Emergency Management Performance Grant (EMPG) funds administered through the Texas Division of Emergency Management. It documents project scope, staffing and resource costs, performance period, and compliance with federal grant rules. The application helps demonstrate that proposed activities build and sustain emergency management capabilities, match funding requirements, and align with FEMA program objectives while providing the information reviewers need to determine award eligibility and grant amounts.

Why this application matters for emergency preparedness

Completing the Texas Emergency Management Performance Grant Application accurately supports funding for core preparedness functions, personnel, planning and training that sustain statewide disaster readiness and local operations.

Primary applicants and stakeholders

Multiple signatories and support roles (finance, legal, grants staff) are commonly involved to ensure compliance and complete documentation.

Local emergency management offices and county OEMs that request personnel and operational funding.
State agencies and tribal governments coordinating regional preparedness activities.
Nonprofit partners and eligible private entities supporting public emergency operations.

Stepwise approach to complete the application

Follow these sequential steps to prepare a complete Texas EMPG application that meets administrative and program requirements.

01

Gather Documents: Collect EIN, budgets, prior award data, and organizational policies.
02

Draft Narrative: Draft objectives, tasks, and measurable outcomes tied to capability gaps.
03

Assemble Budget: Detail personnel, equipment, and indirect costs with justifications.
04

Review & Sign: Have authorized official and finance officer verify and sign application.

Typical submission and review flow

This sequence outlines how an application moves from preparation to award decision within state and federal review processes.

Prepare: Complete narrative, budgets, and required attachments.
Submit: Send to Texas Division of Emergency Management per portal or email instructions.
State Review: TDEM confirms eligibility and completeness before forwarding to FEMA or executing state-level approvals.
Award: If approved, grant agreement and conditions are issued to the recipient for signature.

Recommended online workflow settings

Configure your eSubmission workflow to ensure required documentation, authentication, and records capture.

Field	Configuration
Authentication Level	Email + SMS code for key signatories
Required Attachments	Budget, prior award report, organizational chart
File Format	PDF/A preferred for archival documents
Retention	Save signed record and audit trail for minimum retention period

Technical considerations for digital filing

Confirm compatibility with the Texas Division of Emergency Management portal and preserve a complete signed record for audits.

File types: PDF and DOCX accepted
Authentication: Email, SMS, or multi-factor
Integrations: Cloud storage and SSO support

Timing and performance period basics

Application and performance timing are critical; align schedules with federal fiscal periods and state windows to ensure eligibility.

Application Window:

Varies annually; check Texas Division of Emergency Management announcements

Performance Period:

Follows federal fiscal year: Oct 1 to Sept 30 (federal FY)

Grant Closeout:

Complete final reports per award conditions and state deadlines

Reimbursement Submissions:

Submit expenses and supporting docs per state billing schedule

Extensions:

Requested extensions require prior approval from awarding agency

Key milestones from submission to closeout

Track these core milestones to maintain compliance and preserve reimbursement eligibility.

01

Prepare Application

Complete narrative and budget before the state window opens.

02

Submit to State

Transmit via required portal or email with attachments.

03

Award Notification

Receive conditional award and execute grant agreement.

04

Closeout

File required final reports and retain records as required.

Essential components of a professional application

A complete Texas EMPG application combines administrative, programmatic, and financial details to demonstrate need, capability improvements, and compliant use of funds.

Executive Summary

Concise description of need, objectives, and expected outcomes tied to capability gaps and regional priorities.

Project Narrative

Detailed tasks, timelines, responsible parties, and measurable performance indicators for proposed activities.

Budget Detail

Line-item costs, justifications, and identification of federal, state, and local funding shares.

Staffing Plan

List of positions funded, percent of time allocated, and job descriptions or task assignments.

Attachments

Supporting documents such as prior award reports, resolutions, and interlocal agreements.

Compliance Certifications

Signed assurances for federal grant conditions, nondiscrimination, and other statutory requirements.

Security and compliance features to document

Encryption Transit: TLS 1.2/1.3

Encryption Rest: AES-256

Certifications: SOC 2 Type II, ISO 27001

HIPAA: BAA available

ESIGN / UETA: Legal framework compliance

Audit Trail: Timestamps, IP, signer identity

Common application preparation pitfalls

Incomplete budgets without line-item justification cause disallowances and review delays.
Mismatched legal names or incorrect EINs block award processing and payment setup.
Missing signatures or unsigned assurances lead to rejection or conditional awards.
Submitting unsupported costs or lacking procurement documentation increases audit risk and possible fund recovery.

Consequences of incorrect or noncompliant submissions

Award Denial: Application may be rejected

Repayment: Improper costs can be deobligated

Audit Findings: Noncompliance can trigger audit

Civil Penalties: Potential financial penalties

Suspension: Ineligibility for future grants

Criminal Risk: Fraud allegations carry legal exposure

Comparing eSignature vendor pricing and core features

This vendor comparison lists common pricing and capability points relevant to signing and storing grant application materials; signNow is listed first per page conventions.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial, no card required	Varies by vendor	Varies by vendor	Varies by vendor	Varies by vendor
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No

Frequently asked questions and troubleshooting

Answers to common questions about submission, signature legality, and documentation for the Texas Emergency Management Performance Grant Application.

Need help? Contact support

Can this application be signed electronically?
Yes. Electronic signatures are enforceable under the ESIGN Act (15 U.S.C. ch. 96) and UETA where adopted. Confirm the receiving agency accepts e-signatures and meet any authentication or consent requirements.
Does the applicant need a notarized signature?
Not usually required for EMPG applications. If a document specifically asks for notarization, follow the agency instructions and consider Remote Online Notarization where permitted.
What if names or EINs do not match?
Mismatched legal names or EINs can delay awards and payments; correct records before submission and supply supporting documentation to verify entity identity.
How long must records be kept after closeout?
Retain application, financial, and audit records per federal and state rules: IRS 3 years (IRC §6501(a)), HIPAA 6 years (45 CFR §164.530(j)), and additional agency-specific requirements.
Who may sign the application on behalf of an entity?
An authorized official designated by the applicant organization must sign. That person should have authority under local law or internal bylaws to bind the organization.
What happens after submission if information changes?
Notify the awarding agency of material changes immediately. Amendments or budget revisions typically require prior approval and documented justification.

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