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Graduate Nondegree Application Form

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University of Maine Graduate Forms

Revised 3/09

The Graduate School 5755 Stodder Hall, Room 42

Orono, Maine 04469-5755

Tel: 207-581-3219

Fax: 207-581-3232

www2.umaine.edu/graduate

APPLICATION FOR GRADUATE NON-DEGREE

$35 Non-Refundable Application Fee

Graduate non-degree students are those whose interest in advanced study is not related to a degree program or whose previous background or work does not immediately qualify them for admission to the Graduate School. A Bachelor’s degree is required in order to establish graduate non-degree status.

Course work completed as a non-degree student will be applied to a degree only if it fits into an approved program of study and is completed within the appropriate time limit. Up to twelve hours of degree credit (inclusive of transfer credit) may be granted with approval of the student’s advisory committee for work done at The University of Maine prior to admission if student was post baccalaureate at the time of registration.

When registering for 500 or 600-level courses, this application must be submitted to the Graduate School together with documentation of the minimum of a baccalaureate degree, i.e. a copy of a transcript, diploma, teaching certificate, or other proof of degree. If you have previously taken classes as a non-degree student here at University of Maine, documentation is not required. The Graduate School will obtain UM transcripts. Approval of non-degree status is valid for one calendar year beginning with the first semester of registration.

GRADUATE STUDENTS MUST PAY GRADUATE RATES FOR ALL COURSES REGARDLESS OF LEVEL.

Name

Address

S.S. #

(optional)

Date of Birth

(required)

Sex

Work Phone

Home Phone

Email

Legal State of Residence

Country of Citizenship

If not a U.S. citizen:

(Please submit a copy of your documentation.)

Registering for: 20____

Spring

Fall

Summer

Proposed department of study program

Degrees Held
Date Received
College or University

Have you discussed your plans with any member of the faculty?

If yes, with whom?

Applicant’s Signature

Date

Graduate School Approval

Date

Return this form with non-refundable $35 application fee to the above address. If you wish to pay by credit card (Visa or MasterCard accepted) call (207) 581-3219.

Please note: A recent change in a federal law, The Clery Act, requires universities to disclose three-year statistics regarding campus crime, including public property within, or immediately adjacent to and accessible from the campus. This report includes our policies for campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. You can obtain a copy of this report by accessing the following web site, http://www.umaine.edu/security, or obtain a paper copy upon request by contacting the Director of Public Safety, The University of Maine, 375 College Ave., Orono, ME 04473, or by calling (207) 581-4053, TDD (207) 581-2311.

THE UNIVERSITY OF MAINE GRADUATE STUDENT REGISTRATION FORM

FOR GRADUATE NON-DEGREE STUDENTS

* NO GRADUATE SCHOOL CREDIT CAN BE EARNED FOR COURSES NUMBERED BELOW 400.

* CREDITS ARE BILLED BY STUDENT LEVEL, NOT COURSE LEVEL.

NOTE: PLEASE PROVIDE ALL INFORMATION REQUIRED ON THIS FORM

NAME

MAINESTREET I.D.

ADDRESS

PHONE (home)

(work)

E-MAIL

YEAR

SEMESTER

Course #
EX: 3412
Course Designator & Number
EX: ZOL 587
Course Name Section
EX: 001
Credit Day & Time Grade
Audit
or P/F
Instructor's Signature
(If Required)

Return to:

Graduate School

5755 Stodder Hall, Room 42

Orono, ME 04469-5755

Fax: 207-581-3232

Enter text✕

What the Graduate Nondegree Application Form Is

A Graduate Nondegree Application Form is the institutional record used by colleges and universities to evaluate applicants who seek to take graduate-level courses without enrolling in a degree program. It collects identifying data, academic history, targeted courses or program, term requested, and consent for transcript release and FERPA-related items. Institutions use the form to verify prerequisites, assess placement, process fees, and determine access to campus resources. The form may require supporting documentation such as official transcripts, proof of residency, or professional references depending on program policy.

Why This Form Matters for Applicants and Schools

The Graduate Nondegree Application Form standardizes eligibility review and creates a clear audit trail for enrollment decisions. It protects privacy by documenting consent for records requests, speeds administrative processing, and helps institutions apply consistent admission criteria for nondegree students.

Why This Form Matters for Applicants and Schools

Who Completes and Reviews the Form

Typical participants include the applicant, admissions or registrar staff, and occasionally academic advisors or program directors who approve course access.

  • Prospective nondegree students providing personal and academic information for course enrollment and transcript requests.
  • Admissions or registrar staff verifying prerequisites, processing application fees, and updating student records.
  • Academic advisors or department approvers authorizing course access and monitoring seat availability or prerequisites.

Understanding each contributor’s role reduces delays: applicants provide accurate data, staff verify records, and approvers set course permissions or enrollment limits.

Primary Roles and Responsibilities

Applicant

A prospective student completes the form, uploads supporting transcripts, and certifies the accuracy of information. Accurate name, TIN (if requested), and prior institution details are essential to avoid processing delays or denial of course registration.

Registrar

Office staff review eligibility, verify official transcripts, assess fees, apply enrollment codes, and maintain the permanent record. They coordinate communications about missing documents and record retention in accordance with institutional and legal requirements.

Step-by-Step: Completing and Submitting the Form

Follow these sequential actions to complete your Graduate Nondegree Application Form and avoid common processing delays.

  • 01
    Prepare Documents: Gather official transcripts and ID before starting.
  • 02
    Complete Fields: Enter required information and upload attachments.
  • 03
    Sign Consent: Provide electronic signature and FERPA consent if required.
  • 04
    Submit & Confirm: Submit the form and keep the confirmation email or PDF.

How Online Submission and Routing Typically Work

Institutions configure digital workflows to collect information, route approvals, and store records; these settings determine authentication and file handling.

Field Configuration
Authentication Email link or SMS code for signer verification
File Formats Accept PDF or DOCX; enforce max file size
Conditional Fields Show program-specific questions only when selected
Routing Order Applicant → Admissions → Department approver

Typical Digital Submission Flow

A standard online flow reduces manual steps and creates an auditable trail from submission through final enrollment.

  • Upload: Applicant uploads form and documents
  • Verify: Registrar checks transcripts and credentials
  • Approve: Department or advisor grants course access
  • Enroll: Student is added to the course roster

Technical Considerations for eSubmission and Signing

Choose platforms and integrations that support required file formats, secure authentication, and audit trails for institutional compliance.

  • File Types: PDF and DOCX supported broadly
  • Integrations: Common: Salesforce, Microsoft 365, Google Workspace
  • Authentication: Email, SMS, or multi-factor options

Essential Elements of a Professional Application Form

A well-designed Graduate Nondegree Application Form captures required data, guides applicants, and supports institutional review and recordkeeping.

Applicant Identity

Fields for full legal name, date of birth, and contact details to ensure accurate student record matching and verification against institutional databases.

Program Selection

Clear selection of course, program, and term with conditional prompts for prerequisites and admission notes tied to department rules.

Academic Record

Section to list previous institutions, degrees, dates, and major, plus instructions for ordering official transcripts.

Supporting Documents

Upload area for transcripts, resumes, test scores, or letters of recommendation with file-type and size guidance.

Consents

FERPA release and data-sharing consents to permit transcript requests and certify privacy choices.

Certification

Signature block with date and statement certifying accuracy; includes electronic signature consent for online submissions.

Download, Accessibility, and File Handling

Provide multiple export options and accessibility features so applicants and staff can retain and review submissions as needed.

Export Formats

Allow PDF and DOCX export; maintain submission copy with audit trail for institutional records and future reference.

Accessibility

Design form for screen readers and keyboard navigation to meet WCAG 2.0 Level AA requirements.

Data Validation

Use field validation to enforce formats (MM/DD/YYYY, ZIP code) and reduce manual corrections.

Audit Trail

Capture timestamps, IP addresses, and signer events to support compliance and dispute resolution.

Security and Compliance Basics for Stored Applications

Encryption: TLS 1.2/1.3 in transit; AES-256 at rest
Authentication: Email, SMS, or advanced MFA signer options
Audit Trail: Immutable signing logs with timestamps
HIPAA: Supported when BAA executed
ESIGN / UETA: E-signatures valid under ESIGN and UETA
Accessibility: WCAG 2.0 Level AA support available

Common Mistakes That Delay Processing

  • Incomplete or inconsistent names between application and transcripts causing verification mismatches and processing delays.
  • Missing official transcripts or uploading unofficial copies when institution policy requires certified documents, resulting in provisional status or denial.
  • Unsigned certification or omitted electronic-consent step which often renders the application administratively incomplete.
  • Incorrect program/term selection leading to misrouted files and delayed department approval for enrollment.

Consequences of Errors or Misrepresentation

Application Rejection: Form errors can result in denial of nondegree enrollment
Delayed Enrollment: Incomplete records delay seat assignment and registration
Academic Sanctions: Misrepresentation may trigger disciplinary action
Privacy Breach: Improper data handling risks FERPA violations
Financial Loss: Lost deposits or fee forfeiture for missed deadlines
Identity Fraud: Inaccurate identity verification can enable fraud

Typical Deadlines and Processing Timeframes

Deadlines vary by institution and term; confirm specific dates with the admitting department. Below are common timing milestones applicants should track.

Application Deadline:

Varies by term; often 4–8 weeks before classes begin

Official Transcript Due:

Usually due by the application deadline or within two weeks after submission

Decision Notification:

Admissions decisions commonly issued within 2–6 weeks after file completion

Enrollment Confirmation:

Often required within 1–2 weeks of acceptance to hold a seat

Refund/Withdrawal:

Tuition refund deadlines follow institutional refund schedule

Key Processing Milestones from Submission to Enrollment

A sequential milestone view helps applicants and staff track progress and predict next actions during processing.

01

Submit Application

Applicant completes form and uploads required documents

02

Document Verification

Registrar confirms official transcripts and identity

03

Department Review

Advisor or program reviews prerequisites and approves access

04

Registration

Student is registered for approved courses

eSignature Pricing and Feature Comparison

Compare common vendor plans by starting price and key capabilities relevant to processing Graduate Nondegree Application Forms. Confirm current pricing and plan details directly with each vendor.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day trial Varies by vendor Varies by vendor Varies by vendor Varies by vendor
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
Envelope Cap No cap 100 envelopes/user/year Varies Varies Varies

Practical Use Cases for Nondegree Applicants

These examples illustrate common scenarios where a Graduate Nondegree Application Form enables quick access to courses and clear administrative processing.

Continuing Education Applicant

A working professional applies to take two graduate courses to update skills and provide transcripts

  • Department verifies prerequisites and approves enrollment
  • The electronic application plus official transcript upload allowed registration within one week and preserved an audit trail for compliance.

Visiting Scholar

A visiting researcher requests temporary nondegree status to take a seminar and access library resources

  • Registrar confirms institutional affiliation and processes a short-term record
  • The single-form workflow simplified approval, documented consent for records, and expedited campus access.

Frequently Asked Questions and Troubleshooting

Answers to common questions about submission, authentication, and document requirements for Graduate Nondegree Application Forms.


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